Clarification from the agency

Status Candidates {Current and former competitive service Federal employees, and people eligible under special hiring authorities. This includes all Merit Promotion sources: Status (Transfers, Reinstatements), VEOA, Permanent Canteen (VCS) employees, CTAP, ICTAP, Non-Competitive Eligible and certain Excepted Service Employees (i.e., Interchange Agreements).

Videos

The duties of this position include but not limited to:

• Co-chair and coordinates all space management moves and space policies in coordination with senior management for the Medical Center Director
• Manages the Moves Workgroup and oversee the LEAF process for all space requests to include all new and existing facility space
• Coordinates the development of an overall Strategic Space Master Plan for the healthcare system detailing the current and future facility needs of the system and proposing the means for their resolution (major, minor, NRM, CSI, Lease, etc.)
• Conduct periodic building audits to ensure that layouts, employee workspaces, and furniture locations are correct, updating documents/databases accordingly
• Coordinates, manages and conducts capital planning with Chief of FMS, Strategic Planner, and Capital Projects Supervisor, developing action plans and business cases for new Capital Projects and Leases
• Manage assigned suspense items and requests from initial receipt to completion and closeout
• Manage assigned Planning section staff to include establishing performance standards and evaluating the performance of subordinate staff, makes determinations on grievances, recommends training, and approves leave of subordinate staff
• Manage grievances, reviews recommendations for hiring, promotion, and adverse actions made by subordinates, and supports and implements established Equal Employment Opportunity policies and programs
• Inspect and assure acceptable quality and quantity of work is performed; plans work to be accomplished by subordinates; sets immediate priorities and prepares schedules for completion of work; assigns work to subordinates based on priorities; evaluates work performance of subordinates; gives advice, counsel, and/or instruction to employees on both work and administrative matters
• Interviews candidates for positions in the department; makes recommendations for appointment, promotion, or reassignment of such positions; hears and resolves complaints from employees; effects minor disciplinary measures, such as warnings and reprimands; recommends other action in more serious cases
• Identifies developmental and training needs of employees and provides or arranges for needed development and training; finds and implements ways to eliminate or reduce significant bottlenecks and barriers to an optimal patient care experience; promotes team building and/or improved service delivery; demonstrates consistent emphasis on Equal Employment Opportunity (EEO)
• Perform duties of a Contacting Officer Representative (COR) for assigned Planning section contracting needs

Supervisory Statement: A one year supervisory probation period may be required for this position.

Work Schedule: Monday-Friday 7:00 AM - 3:30 PM (Subject to change based on facility needs)
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Program Specialist/PD031110
Relocation/Recruitment Incentives: Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


To qualify for this position, applicants must meet the specialized experience requirements described below. There is no educational substitution for this grade level.

• Specialized Experience: You must have one (1) full year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Coordinating space management programs and policies for a healthcare system or large organization
  • Leading or co-chairing committees or workgroups related to space planning, facilities or organizational operations
  • Managing or overseeing facility space requests, moves, or lease processes
  • Developing or contributing to strategic space or facilities master plans that address current and future organizational needs
  • Advising senior leadership on space utilization, planning decisions, and policy implementation
  • Interviews candidates for positions in the department
  • Makes recommendations for appointment, promotion, or reassignment of such position

You will be rated on the following Competencies for this position:


Preferred Experience:

• Experience working in a healthcare facility.
• Experience working in planning, space/project management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary or walking, although some moderate physical effort may be required for project site assessments, contracted project activations and deactivation planning. The work environment involves everyday risks or discomforts requiring normal safety precautions typical of office settings or commercial vehicles such as planes or automobiles. The work area is adequately lit, heated, and ventilated. The primary work environment is an administrative office with occasional exposure to outside environmental conditions.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.