Clarification from the agency

Current Smithsonian Institution Internal Employees/Agency Employees Only may apply including current Smithsonian Institution employees with Federal career/career-conditional status or eligibility. More than one selection may be made from this announcement.

In this position, you will:

• Support museum procurement by preparing purchase orders, requisitions, and entering them into financial and Enterprise Resource Planning (ERP). 
• Order a variety of goods and services including office supplies, services, travels, and conferences.
• Track deliveries, arrange for receipt documentation, and monitor payment status. 
• Monitor income and expenditures from a wide variety of federal and/or trust funds including reconciling central SI reports with unit records and resolving any discrepancies.
• Provide comprehensive office support by serving as the department timekeeper, preparing requests for building services, reviewing travel authorizations for compliance, and independently monitoring the status of various projects, correspondence, and administrative requests.

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this role, specialized experience is defined as demonstrated financial, administrative, and procurement experience, including:

1) Ordering a variety of goods and services and entering purchase orders and requisitions into the Enterprise Resource Planning (ERP) system;

2) Submitting invoices for payment and monitoring payment statuses;

3) Maintaining office filing systems; and

4) Processing and tracking financial transactions.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: 

master's or equivalent graduate degree

or

2 full years of progressively higher level graduate education leading to such a degree

or

LL.B. or J.D., if related

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the Qualification Standards.

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series 0301 and who are in a Federal competitive appointment as this advertised position, are not required to submit a transcript with your application package. However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

• Knowledge of SI and Federal procurement and contracting regulations, policies and practices to review transactions for completeness and compliance with regulations and to explain procedures and regulatory requirements and to resolve problems.
• Knowledge of PeopleSoft ERP or similar financial database software.
• Experience working with various types of funding sources, including but not limited to, federal appropriations, Smithsonian trust allocations, revenue producing programs, cash donations, and interunit transfers.
• Skill in office support functions such as data entry, filing, timekeeping, scheduling, travel arrangements, authorizations and vouchers, phone or mail handling and reception duties.
• Knowledge of Microsoft Office, Word, Excel, PowerPoint, and Outlook or other word processing, spread sheet, data tracking or email systems.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.