Procurement and Contracting

• Supports acquisition needs for procurement of a variety of commodities and services for Navy Region Northwest FFR activities, including Morale, Welfare and Recreation; Child Services; Warfighter Services; Family and Unaccompanied Housing; and Food, Beverage, and Entertainment. Examples of such items and services include fitness equipment, furniture, vehicles, food, toys, school supplies, resale tickets, concession concerts, electronics, commercial equipment, communication services, entertainment/concessionaire contracts and minor construction and repair services.
• Receives and analyzes purchase requests and other related documents for supplies and services.
• Determines best methods of procurement (i.e. contract purchase order, NAF Purchase Card, etc.)
• Recommends product substitutions, based on input from purchasers and venders.
• Develops a procurement plan by reviewing previous history, market conditions, and specifications or technical data packages.
• Determines adequacy and completeness of description, which involves research of various manuals and catalogs, or discussions with manufacturer's representatives or requisitioning sources to identify and initiate any corrections required.
• Selects appropriate contract type, contract terms, pricing provisions, applicable contract clauses, sources, acquisition methods, and negotiates a wide range of contractual actions.
• Reviews contract requisitions and determines appropriate methods of acquisition, i.e., formal advertising, negotiation, sole source or from existing government contracts. Policy and procedure is followed and cited when requested.
• Performs detailed analysis of bids or proposals received, ensuring strict compliance with specifications on advertised procurements, and recommends award to best value bidder providing such compliance.
• Contacts vendors or contractors to negotiate prices which appear either excessive or underestimated, to request earlier delivery date, for closer conformance to specifications, or similar matters.
• Prepares applicable determinations and findings, conducts pre-proposal conferences, receives and evaluates proposals in conjunction with price/cost analysts or other technical personnel and makes a presentation to a contract review board or source selection authority when appropriate.
• Drafts final contract including specifications, packing and shipping requirements, inspection instructions, and all other special and standard clauses. Prepares recommendations for awards, documenting reasons for decisions including justifying basis for not recommending lowest bidder.
• Administers contract through telephone, correspondence, electronically or through conferences with contractors to clarify guidance concerning obligations to perform within contractual terms and such issues as billing procedures, material submittals and permits.
• Reviews, analyzes and recommends action on problem situations relating to incomplete specifications, material shortages or termination for convenience.
• Recommends issuing cure or show cause notices when the contractor is not in compliance with contract terms.
• Investigates circumstances to determine alternative courses of action for consideration such as extension of delivery schedule, price adjustments, or modifications to the contract.
• Prepares termination files and makes recommendations for termination actions for default by contractor when alternative actions are unsuccessful.
• Maintains official contract file until contract is fully satisfied and closed.

Conditions of employment

• Subject to background check in accordance with federal regulations.

Qualifications

• Knowledge of specialized technical purchasing methods and procedures to perform complex purchasing work, for example; administering purchases with complex problems involving protests, claims, terminations or substantial modifications.
• Knowledge of relevant business practices including knowledge of price evaluation techniques and administration of small purchases.
• Knowledge of purchase administration procedures to be able to discuss equitable price arrangements for modifications to purchase orders, determine whether to recommend terminations of accepted purchase orders for convenience, and perform similar actions.
• Knowledge of accounting codes and cost centers sufficient to ensure purchase order accounting documentation is accurate and can be correctly entered in the automated accounting system.
• Knowledge of the NAF/APF rules and regulations governing credit card purchases sufficient to make credit card purchases which are subject to audit. This includes GSA regulations and requirements for screening requests against mandatory sources.
• Skill in using a personal computer or terminal to access or locate vendor and source information.
• Skill in the use of Microsoft Office Programs (e.g., Word, Excel, Power Point, Outlook)
• Skill in the use of a computer including the software programs Excel, Word, Microsoft Office, electronic mail and the internet to maintain records, produce spreadsheets, research vendors, and document actions taken.
• Ability to negotiate with various levels of personnel, co-workers, business representatives or other customers in resolving issues.
• Ability to obtain and maintain warrants required for the procurement duties assigned.
• Ability to obtain and maintain a NAF Purchase card.
• Ability to learn and apply other database systems as they are introduced into the work environment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
This vacancy may be used for up to 60 days to fill additional vacancies.