Clarification from the agency

This vacancy announcement is open to the public. This position allows for situational and recurring telework, but does not qualify for full-time or remote telework. The duty station is in the Thurgood Marshal Federal Judiciary Building at One Columbus Circle NE in Washington, DC, across the street from Union Station with easy access to Metro (red line), VRE, MARC, and Amtrak.

The incumbent of this position will occupy an entry level Administrative Analyst position. This opportunity offers tailored learning and development activities to include: formal and informal instruction, guidance, and mentoring. The goal of this career development plan is to enable the selected individual to meet the requirement of the full performance level. At the successful conclusion of the development period, the full performance salary range increases to $85,447 to $162,509.

The Administrative Office of the U.S. Courts (AO), Human Resources Office (HRO), Business Support Staff (BSS) is seeking a self-motivated and dynamic individual to join its team and serve as an entry level Administrative Analyst. This position reports to the BSS Chief.

BSS provides guidance and support to HRO divisions on budgetary and financial matters, long-range planning, administrative functions, and compliance with the AO's information technology, workspace, and personnel standards.

At the entry level, the incumbent performs professional entry level assignments specifically designed to prepare the incumbent for higher level professional work. The incumbent will participate as a team member working under the direction of the BSS Chief. As competencies in entry level assignments increase, the incumbent will be assigned progressively more complex work with an appropriate level of supervision.

At the full performance level, the duties of this position include, but are not limited to:

1. Managing executive correspondence and document management system, including uploading correspondence packages, coordinating approvals across multiple offices, maintaining communication with stakeholders, and providing training to users.
2. Assisting with drafting, coordinating, and distributing official correspondence and memoranda, including coordinating and broadcasting annual and ad hoc memoranda on behalf of HRO leadership, while handling sensitive HRO budget and administrative operation information.
3. Coordinating travel purchases, supply and equipment orders, and administrative procurement actions.
4. Managing contractor records and information systems to ensure accuracy, compliance, and timely updates.
5. Coordinating contractor onboarding and offboarding processes, including system entries, form submissions, information technology equipment coordination, badge processing, and account management.
6. Maintaining and updating internal web content in coordination with multiple divisions to ensure accuracy of information and resources.
7. Providing direct customer service support for HRO divisions, including managing phone inquiries, and routing requests appropriately.
8. Serving as liaison with Administrative Services for building service requests, office moves, workspace planning, and facility-related needs.
9. Coordinating meeting and event logistics for HRO councils, subcommittees, working groups, and offsite activities, including catering, travel-related accommodations, vendor coordination, materials preparation, on-site support, and serving as the primary point of contact for event execution.
10. Consolidating and analyzing customer service survey responses to provide insights into performance.
11. Supporting the HRO summer and fall internship programs, including recruitment coordination, application review support, interview scheduling, and candidate communications.
12. Supporting HRO annual budgeting and contracting activities.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

NOTE: THIS ANNOUNCEMENT ALLOWS APPLICANTS TO QUALIFY USING EITHER THE SPECIALIZED EXPERIENCE OR EDUCATION. DETAILS ARE LISTED BELOW.

Specialized Experience: Applicants must have at least one year (52 weeks) of specialized experiencewhich is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Assisting with drafting, coordinating, and distributing official correspondence and memoranda.
• Maintaining business processes and standard operating procedures.
• Managing records and information systems and updating internal websites to ensure accuracy of information and resources.
• Planning and preparing meetings, including catering, travel-related accommodations, vendor coordination, and materials preparation.

OR

Education: If you are using your education to qualify for the specialized experience requirement, you must submit a copy of your transcripts or an itemized list of courses (which includes equivalent information from the transcript e.g., course title, semester/quarter hours, and grade), from an accredited college or university, with a major in a field that provided you with the knowledge, skills, and abilities necessary to do the work of this position. This information must show superior academic achievement. Superior academic achievement is defined as a 3.5 GPA in your major or an overall GPA of 2.9. (TRANSCRIPT REQUIRED)

Evaluation of Foreign Education: Evaluation of Foreign Education: Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants must provide the following in order for foreign education to be acceptable: A copy of the letter containing the results of the equivalency evaluation; the type of education received; the level of education in relation to the U.S. education system, and state that its comparability recommendations follow the general guidelines of the U.S. National Council for the Evaluation of Foreign Educational Credentials; the content of the education program earned abroad and the standard obtained; the status of the awarding foreign school's recognition and legitimacy in its home country's education system; information on what the evaluation service did to obtain this information; and any other information of interest pertaining to the assessment/evaluation of the foreign education. Failure to provide required/sufficient documentation will result in lost consideration.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.