Clarification from the agency

First consideration will be given to Battle Creek VA Medical Center (BCVAMC) facility employees, then VHA employees.

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Duties:

• Responsible for coordinating and executing data pulls on metrics, leading data analysis and developing action plans related to all programs within Medical Service including Primary Aligned Care Team (PACT), Home Based Primary Care (HBPC), Mobile PACT, Women's Health Program, Compensation and Pension (C&P), and Community Living Center.
• Plans activities such as cost/benefit analysis and lease vs buy analyses, and establishing effective interdisciplinary relationships.
• Participates in the development of long-range/strategic planning for all programs under the pervue of Medical Service.
• Manages budget formulation and execution and ensuring the integrity of financial management practices
• Attends budget review meetings, committee meetings and report how decisions made during those meetings impact operations.
• Reviews, consults, advises managers on budgetary and financial issues and monitors balances and statuses of projects and makes recommendation of reprogramming of funds.
• Analyzes, interprets and implements management plans and local policy to determine the impact on administrative processes and creates such plans relating to patient flow, supplies, and makes decisions on program outcomes and quality improvements.
• Advises service level management as well as executive leadership on quality business practices, healthcare delivery services, and support services, including presentation and analysis of data.
• develops solutions to management problems through studies that involve consideration and develops changes in managerial policies, practices, procedures, and/or organizational structures.
• Provides appropriate oversight, guidance, discipline, training, coverage, growth, and support.
• Takes initiative in program planning and development, managing all office resources and establishing and maintaining communication with all Services within the Medical Center.
• Performs analysis of all areas of management including planning, organizing, implementing, coordination, controlling, evaluating, education and improving medical, administrative and support operations of Medical Service.

Work Schedule: Monday - Friday 8:00am - 4:30pm
Telework: This position may be authorized for Ad-Hoc. Telework eligibility will be discussed during the interview process.
Position Description/PD#: Administrative Officer (Associate Chief of Staff)/PD91783O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Authorized
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Oversees and coordinates a wide range of activities including fiscal management, human capital management, funding proposal preparation and submission, regulatory compliance, logistics and infrastructure. Reviews, consults and advises managers on budgetary and financial issues; participates in long-range/strategic program planning; Advises management on quality business practices, develops solutions to management problems and implements the changes; Serves as advisor on quality business practices, health care delivery services and support services; analyzes, interprets and implements management plans and local policy to determine the impact on administrative process; provides oversight and interpretation of human resource policies, practices and procedures to include staffing, employee relations, disciplinary actions and other related fields; data pulls on medical center program metrics.

You will be rated on the following Competencies for this position:

Coaching Mentoring
Change Management
Manages and Organizes Information
Manages Resources

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is mostly sedentary, although there is some walking, bending, and lifting. It is sometimes necessary to work at the computer for extended periods of time. The position requires the ability to concentrate with frequent interruptions. Some travel within the healthcare delivery system is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.