Clarification from the agency

This vacancy announcement is open to current employees of the Administrative Office of the U.S. Courts (AO).

The Administrative Office of the U.S. Courts (AO), Department of Administrative Services, Human Resources Office (HRO) is seeking an experienced Assistant Human Resources Officer to serve as the Assistant Chief in the Judges Compensation and Retirement Division (JCRD). This position reports to the JCRD Chief.

JCRD is responsible for managing personnel actions and the monthly payroll process for retired U.S. Supreme Court justices and U.S. federal judges. In addition, the division is responsible for managing multiple unique retirement systems for retired justices and judges and the survivor annuity system for their spouses.

The incumbent will play a critical role in providing leadership in the management of judges' benefit, compensation, and retirement programs. The incumbent is responsible for managing operational work of a staff of professional human resources specialists, providing individual and team technical and program guidance, enhancing employee development, and improving on work processes.

The duties of this position include, but are not limited to:

1. Assisting the division chief in responding to inquiries and offering guidance on judges' benefits, retirement, and surviving spouse benefits to justices, judges, and other senior judiciary employees.
2. Supervising a team of professional human resource specialists, providing both individual and team technical and programmatic guidance, leadership, and direction in daily operations and work processes.
3. Overseeing the performance of division staff to ensure accountability, efficiency, and the delivery of high-quality services.
4. Managing the annual audit process in collaboration with external accounting and actuary firms, as well as division staff, ensuring timely responses to audit findings.
5. Developing and implementing process improvements to ensure continued excellence in work output and the delivery of efficient advisory services.
6. Assisting the division chief in overseeing the development and maintenance of a comprehensive catalog of standard operating procedures.
7. Preparing written communications and notifications for judges, court officials, AO employees, and external parties, while supporting research and the preparation of documentation for Judicial Conference Committees and judges' advisory group meetings.
8. Conducting briefings for judicial nominees and delivering oral presentations to judges.
9. Serving as a point of contact for Social Security and Medicare program inquiries.
10. Managing time-sensitive special projects and responding to inquiries from the White House, Congress, and other high-level officials as directed by the Division Chief.
11. Conducting performance reviews, coaching, and providing staff training to support Division operations.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:

• Supervising, leading, managing, and assessing staff performance, including providing clear guidance, effective task delegation, and support.
• Assisting in responding to inquiries and offering guidance on judges' benefits, retirement, and surviving spouse benefits to justices, judges, and other senior judiciary employees.
• Ensuring data integrity of pay, benefits, retirement information in automated human resources management information systems, including conducting quality review of pay, benefit calculations, and processes.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.