Clarification from the agency

United States (U.S.) Citizens and Non-U.S. Nationals who have resided in the U.S. or U.S. territory for three (3) or more continuous years immediately preceding the start of Federal affiliation.

Serves as the principal office administrative support assistant operating independently of any other such position in the office. Provides support and assistance to supervisor and, in some cases, his/her subordinate staff by performing varied general office duties auxiliary to the work of the organization. Typical clerical and procedural duties of positions in this series include:
-- Maintaining records of leave and attendance;
--Requisitioning office supplies, repairs on office equipment, and printing services;
-- Receiving and controlling incoming correspondence;
-- Reviewing outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors;
-- Writing simple or repetitive, non-technical correspondence such as letters of acknowledgment in accordance with a given format;
-- Keeping abreast of various procedural requirements, for example, procedures required to process travel
vouchers
-- Maintaining information needed for budget purposes.
--Administrative support duties typically provided by secretaries include:
-- Making extensive travel arrangements;
-- Making complete arrangements for large conferences;
-- Composing complex, but non-technical correspondence;
-- Locating and assembling information for various reports, briefings, conferences, etc.;
-- Lollowing up with staff members to insure that various commitments made at conferences and meetings are met;
-- Designing and organizing filing systems;
-- Planning and arranging the maintenance and preparation of information needed for budget reports;
-- Organizing the flow of clerical processes in the office and in subordinate offices.
-- Publish travel orders and make arrangements for staff travel.
--Distribution of materials associated with the office functions --Maintaining personnel training records and arranges for staff training
--Maintains suspense records to insure commitments are completed as required.

Conditions of employment

• Direct Deposit and Social Security Card are required upon appointment
• Meet qualification/eligibility/background requirements for this position
• Satisfactory completion of employment verification (E-Verify) check
• One year probationary period may be required
• A valid passport may be required for overseas travel

Qualifications

RESUMES MUST BE TWO PAGES (OR LESS). QUALIFICATIONS MUST BE CLEARLY VERIFIABLE IN YOUR RESUME. GOVERNMENT POSITIONS MUST INCLUDE PAY PLAN, SERIES, GRADE, TO AND FROM DATES, AND GOVERNMENT AGENCY/DEPARTMENT. Must include at least one year of experience performing duties at a level which equipped the applicant with the particular knowledge, skills, and abilities needed to perform successfully in the position.
The duties require a knowledge of clerical and administrative procedures and requirements; various office skills; and the ability to apply such skills in a way that increases the effectiveness of others. The duties do not require a technical or professional knowledge of a specialized subject-matter area. Must have progressively responsible work experience that demonstrates the ability to perform in such capacity. Positions that have a typing requirement require that the incumbent type a minimum 40 words per minute and to be proficient in Microsoft Windows, Word, Excel, and PowerPoint software.


All Qualified applicants will be rated against the highly qualifying criteria by a rating panel for evaluation of the quality and extent of your total accomplishments, experience and education. Those applicants determined to be highly qualified will be referred to the hiring official for consideration. The highly qualified candidates may undergo an interview and reference checks.
1. 3+ years of DoD experience
2. 3+ years in administrative experience
3. Thorough knowledge of Microsoft applications to include SharePoint/Power BI etc
4. BS/BA in Business, Management, Administration or similar.

All answers to the Highly Qualifying Criteria must be demonstrated in your resume to get credit.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your Application Matters: How We Will Review It

We want to help you put your best foot forward! Please take time to carefully follow all application instructions - missing information or skipped steps could impact your eligibility.

• Your application will be thoughtfully reviewed to see how well your experience and qualifications align with the requirements listed in this announcement. This includes your resume, supporting documents, and responses to the assessment questionnaire.
• We will consider your responses to our application questionnaire.
• If you're tentatively qualified, we'll take a closer look to ensure your questionnaire responses match the experience reflected in your resume and documentation.

Note: If it's later found that qualifications or experience were overstated, it may affect your consideration for the position - so honesty and clarity are key.

Understanding Eligibilities: What You Can Claim When Applying

When you apply for a federal position through USAJOBS or USA Staffing, you may be eligible for selection preference or priority consideration based on your background or status. These eligibilities can improve your chances of being considered or referred for a position.

Depending on your situation, you may be able to claim one or more of the following eligibilities:

• NAF Preference 1 Spouse Employment Preference (SEP)
• NAF Preference 2 Involuntarily Separated From the Military (ISMP)
• NAF Priority Consideration 1 Business Based Action (BBA)
• NAF Priority Consideration 2 Former NAF Employee (FNE)/Current NAF (CNE)/Current APF Employee (CAE)
• NAF Priority Consideration 3 Outside Applicant Veteran (OAV) (Includes spouses and parents)