Clarification from the agency

1st Area of Consideration: Current Permanent Durham Facility Employees 2nd Area of Consideration: Current Permanent VISN Employees 3rd Area of Consideration: Current Permanent VHA Employees

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Fleet Duties 60%

Provides program oversight, ensures that all vehicle use is in compliance with specifications and that proper procedures, safety rules, medical center policies, and all government (federal and state) regulations are being followed. Continuously researches rules, regulations, policies, and procedures, i.e., VA Center for Engineering & Occupational Safety and Health (CEOSH), federal and state motor vehicle regulations, VA and GSA regulations, Department of Energy (DOE), and Environmental Protection Agency (EPA) regulations, etc., to ensure that all fleet management programs are in compliance. Upon issuance of Executive Orders (EO) and/or directives by Veterans Affairs Central Office (VACO) or other agencies with transportation oversight determines procedures to be implemented or changed within the medical center's purview in order to meet the new requirements. oversees the fleet credit card accounts, orders and cancels vehicle credit cards, reviews monthly credit card statements checking for accuracy or misuse, and reconciles all purchases on credit card statements. Reports all GSA mileages monthly and reviews monthly GSA bills for accuracy. GSA monthly bills are separated into various vehicle categories and users prior to processing. Maintains the Comprehensive Automobile Reporting Systems (CARS) database entering all vehicle data, monthly mileage, number of trips, fuel purchases, maintenance costs, and accident information. Use the data in CARS to produce the required semi-annual Vehicle Under-Utilization Report. Maintains and uses the Federal Automotive Statistical Tool (FAST) to complete and submit reports mandated by VACO. The FAST system is also used to request alternative fuel waivers for E85 vehicles. Waivers are prepared and submitted to the EPA through VACO.

Assigns vehicles to various services based on need and available funding. Additional vehicles are requested from GSA or purchased as required. Uses the GSA Short Term Rental Program to meet immediate needs when other vehicles are not available. Coordinates directly with GSA and provides specifications for the functional needs and also schedules all motor pool vehicles. Responsible for coordination of all routine vehicle services based on GSA preventive maintenance schedules. VA owned vehicles are maintained based on VA maintenance schedules. Works with local vendors and GSA to coordinate all required maintenance. Vehicles are inspected on a weekly basis by the fleet coordinator (transportation assistant) to identify any maintenance needed. Prepares and submits GSA accident reports for all GSA vehicles involved in accidents. The process requires obtaining police reports and estimates from body shops and coordinating repairs with the GSA Accident Control Center and local vendors. Processes repair requests and SF-95 "Claims for Damage" for VA-owned vehicle.

Contracting Officer Representative (COR) Duties 40%

The duty of the Contracting Officer Representative (COR) is to ensure that the government receives all that it has bargained for. A COR must be appointed for Architecture and Engineer, construction, hazmat contracts exceeding $25,000, all health care contracts for services, and multi-year service contracts. The Contracting Officer (CO) must delegate authority to the COR through an official delegation of authority letter which outlines the responsibilities and duties of the COR. The CO must conduct quarterly meetings with the COR to review mandatory reporting requirements, conduct Fiscal audits, review potential adjustments and funding justifications. During option years, the COR is responsible for updating HR certifications (for medical sharing contracts) and new approvals, the Independent Government Cost Estimate and market research. The COR must provide past performance information before the CO exercises the option. CORs are subject to and must comply with all aspects of procurement integrity regulations related to disseminating contract information. Requests outside of the contacts listed should be referred to the Contracting Officer. The COR may represent the Program Office as the party responsible for developing procurement packages.


Work Schedule: Monday- Friday 8am-4:30p.m
Position Description/PD#: Transportation Assistant (Fleet Coordinator)/PD065050
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.


You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Knowledge of fleet management skills and regulations
  • Knowledge of principles and methods of planning, programming, budgeting, and fiscal analysis and control procedures to assist in the development and monitoring of the fleet management budget.
  • Knowledgeable of VA and other federal regulations and ensures compliance with a variety of regulations and guidelines including Executive Order 13149 "Greening the Government Through Federal Fleet and Transportation Efficiency"
  • Knowledge of and the ability to use a variety of computer software programs including Excel, Microsoft Word, CARS data base, and the FAST system in order to record vehicle data and produce required reports and submissions to VISN, GSA, and VACO.

You will be rated on the following Competencies for this position:

• Compliance
• Computer Skills
• Contract Administration
• Customer Service
• Drive Safely
• Integrity/Honesty
• Interpersonal Skills
• Motor Vehicles
• Principles of Finance
• Reading Comprehension
• Reasoning
• Self-Management
• Vehicle Operation

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary in nature with occasional walking, climbing, stooping, bending, lifting, and reaching required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.