Clarification from the agency

This vacancy announcement is open to current, permanent employees of Asheville Facility Only.

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Administrative Management

• Exercises independent and creative judgement in accomplishing duties such as interpreting administrative and developing policies, defining administrative requirements, and/or providing advice on related issues.
• Provides input to ensure policies and action plans comply with VA Central Office (VACO), VISN, Joint Commission, and other entities, as appropriate.
• Interacts with VA management and personnel, VACO, VISN, and community officials to keep abreast of service issues within the organization.
• Establishes internal procedures to secure adequate control and meet operating requirements in terms of deadlines, progress reports, and directives, overcoming bottlenecks in the administrative process.
• Maintains responsibility for all service correspondence including but not limited to preparing, editing, and archiving all official correspondence requiring signature/approval; preparing/updating the Annual Operating Plan; reviewing/updating Standard Operating Procedures (SOP) related to property management, warehouse/distribution functions, and related information systems; and submitting/monitoring work orders.
• Manages scheduling, time and leave, certifications for contracts, labor mapping, and Automated Data Processing Application Coordinator (ADPAC) duties.
• Monitors staff training compliance.
• Maintains working knowledge of the Personnel Identity Verification (PIV) badging system and coordinates clearances and access for all visitors and contractors, as necessary, in compliance with applicable guidelines.
• Attends briefings and meetings on behalf of the Chief.
• Schedules and coordinates all service meetings and prepares agenda and minutes for each.
• Serves as the Facility Hazardous Recall Coordinator and Contracting Officer Representative (COR).

Human Resources/Personnel Management

• Coordinates the personnel management program for the service, performing or overseeing all aspects of Human Resources (HR) requirements.
• Advises regarding procedures, laws, regulations, and policies dealing with workforce diversity, recruitment, merit promotion, awards, employee and labor relations, employee career development, training, and other HR related activities.
• Monitors and maintains files and documents on all on-going and projected personnel actions.
• Reviews reports and analyzes trends to identify discrepancies and recommend plans to improve efficiency of processing actions and eliminating recurrence of unfavorable conditions.
• Prepares award packages for employee contribution and other awards.
• Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines.

Budget/Fiscal

• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Participates with managers in reviewing needs, plans, and goals to develop budget data and justification for review and approval.
• Advises Chief on budgetary and finance issues.
• Interacts and negotiates on adjustments or reprogramming of funds in support of major program changes or requirements.
• Serves as the Control Point Official for numerous fund control points and acts as the Approving Official and/or Alternate Official for purchase card holders.
• Sets up and maintains systems to control purchasing and the use of supplies.
• Coordinates/Conducts audits and inspections, as assigned.

Space Planning, Property Management, Procurement, and Supply Administration

• Prepares procurement requests and valuates proposals for work.
• Maintains procurement and contracting records.
• Establishes and oversees procedures for the receipt, review, and follow-up on requisitions for purchases from Federal and special funds.
• Provides advice on procurement issues and ensures that regulations are understood and adhered to.
• Assists with the negotiation of business agreements and contracts.
• Represents the service and facility with respect to contract changes, adjustments, or settlements, and assists with the resolution of contractor claims, delays, or suspension of work.
• Determines when contract termination is warranted and works to affect it.
• Develops space requests and coordinates movement of assets.
• Coordinates office moves, office construction, and other facility improvements including furniture, equipment, telephones, and short-term storage.
• Collaborates with necessary documents for the accession and de-accession of property.
• Conducts periodic surveys of equipment and property use, recommending action to ensure economical and efficient use.
• Ensures the service is adequately stocked with supplies needed for effective and efficient operation.
• Prepares presentation materials related to financial, space, and equipment programs.

Performs other related duties as assigned.

Compressed/Flexible: Not Authorized
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD043320

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/18/2026.

Time-In-Grade Requirement: Applicants who have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: Applicants must possess one year of specialized experience that equipped them with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: analyzing data to assess impact of actions across multiple, varied, and complex processes and systems to gauge the overall statistical and quality objectives; combing data obtained and analyzed from integrated and non-integrated databases; assessment and improvement of program effectiveness and complex management processes and systems; knowledge of a broad range of administrative directives, policies, regulations, and procedures applicable to the administration of a complex clinical support service (i.e., budget, finance, contracting and procurement, equipment property, human resource management, and facility space requirements); knowledge of management analysis principles and concepts; knowledge of the mission, functions, goals, objectives, organizational structure, and individual program responsibilities within a medical center; conducting reviews and evaluations regarding medical facility operations and activities as they relate to a logistics program; training/mentoring other staff; leading and accomplishing work through others; and/or preparing analytical compliance reporting and other written documents which clearly present facts, issues, recommendations, analysis, and actions. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Successful completion of a master's degree or equivalent graduate degree, two (2) full years of graduate level education leading to such a degree, or LL.B. or J.D. in a related field that demonstrates my ability to perform the duties of this position. NOTE: This education must have been obtained at an accredited college or university. If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed graduate-level education (beyond the first year) and specialized experience, as described above, which meet the total experience requirements for this grade level. NOTE: The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this position. This education must have been obtained in an accredited college or university. If you select this option, you must submit a copy of your transcript with your application. Education cannot be credited without documentation. AND,
• Driver's License: Must possess a current, valid state-issued driver's license for this position. (Please do not submit a copy of your license with your application package. You will be required to show your valid driver's license at the time of your interview.)

Preferred Experience: Prior AO experience, Time Keeping, COR Certification, Equipment Inventory Custodian, Record Management

Current COR-I certification, VATAS Time Keeping experience, Logistics Equipment Custodian Training, experience entering 2237s.1358s in VistA

1. Experience as a COR
2. Time Keeping Exp.
3. VistA Control Point Official
4. Equipment Custodian Experience and Training

Physical Requirements: The work is primarily sedentary and is usually accomplished while the employee is comfortably seated at a desk or table. Some physical demands such as standing, walking, bending, and lifting (up to 40 pounds) is required. Physical exertions including stretching, reaching, and pulling or pushing carts occurs when assisting with inventories or activities involving retrieving items from shelves and cabinets. Work is typically performed in an adequately lighted and climate-controlled office. May require occasional travel.

NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position:

• Administration and Management
• Attention to Detail
• Creative Thinking
• Customer Service
• Decision Making
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Oral Communication
• Reading Comprehension
• Reasoning
• Self-Management
• Teamwork
• Technical Credibility

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.