Clarification from the agency

This opportunity is open to Career Transition Assistance Plan (CTAP) employees ONLY.

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As the Supervisory HR Specialist (HRIS), you will manage the daily operations of the Human Resources Information Systems Unit with the responsibility for integrating and coordinating all areas of the human resources management information systems; and making recommendations and providing advice to executive leadership and management at the facility levels for improvements and changes. The duties include, but are not limited to:

• Researching, analyzing, determining multiple cause and effect relationships, and making recommendation on complex interrelated systems issues, processing and records studies and projects, and a wide variety of applications and information platforms to facilitate HR and administration processes.
• Conducting in-depth analysis complicated by conflicting or insufficient data, user complaints, or other relevant factors, and substantial problem analysis to identify adverse trends, ineffective practices or procedures, and system shortcomings.
• Supervising and managing employees engaged in analyzing and troubleshooting personnel action rejects, determining where errors exist and taking appropriate corrective action to ensure accuracy.
• Planning, organizing, directing, coordinating, reviewing, and evaluating the work of subordinate HR staff.
• Consulting with internal and external stakeholders in program development, testing, and implementation of new or major modification of databases and coordinates specifications for upgrades and enhancements to automated HR systems.
• Developing and implementing new and revised HR, administrative, and operational policies, procedures, and practices.
• Developing, designing, and implementing corrective actions to refine or improve HR and administrative/operational tools, procedures, and technology to VISN and HR management.
• Providing informal and formal user training on HRIS Systems network-wide.
• Resolving technical problems and providing technical assistance and advisory services to the HR staff regarding automated HR management, processing, and records systems.
• Performing extensive troubleshooting of existing databases and modifies procedures to correct systems problems that affect the confidentiality, integrity, and availability of data.

Work Schedule: Monday thru Friday (8:00am to 4:30pm), subject to change based on the needs of the facility.
Telework: This position may be authorized for Ad-Hoc telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Human Resources Specialist (HRIS)/PD99994S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/11/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

The BASIC REQUIREMENT for the HR Specialist GS-0201 series is presumed met if found qualified at the GS-0201-7 level and above.

To qualify for this position at the GS-13 level, you must meet one of the following listed Criteria:

Criteria 1- Graduate Degree and Specialized Experience: Successful completion of a graduate level degree or higher and three years of progressive specialized experience equivalent to at least the GS-11 grade level. Such experience may be gained in HR management concepts, principles and practices related to identifying and analyzing HR processes, translating functional requirements into technical requirements and delivering and maintaining HR information systems administrative, professional, technical or other responsible work positions in the public (i.e., Government or military) or private sector. Qualifying specialized experience includes but is not limited to:

• Develops Human Resources (HR) policies and procedures to ensure efficient administration of HR functions.
• Analyzes Human Resources (HR) and policy-related information and making recommendations to management.
• Researches, analyzes and interprets regulations, laws and other issuances to respond to technical questions and propose solutions to problems in HR program compliance.
• Applies comprehensive and thorough knowledge of laws, regulations, Executive Orders, court decisions, and issues.
• Applies analytical and evaluate methods and techniques to a variety of complex HR issues.

~OR~

Criteria 2- Specialized Experience: You must have at least one (1) year of specialized experience equivalent to the GS-12 grade level in federal service that demonstrates HR management knowledge, concepts and principles and the performance of work in one or more of the HR specialty areas. Such experience may be gained in administrative, professional, technical or other responsible work positions in the public (i.e., Government or military) or private sector. Qualifying specialized experience includes:

• Applying quantitative and qualitative methods and program evaluation and program management techniques to measure, analyze, workforce management activities.
• Conducting studies and surveys covering programs and operations.
• Providing authoritative guidance and expert assistance to senior level and other managers on interpretation and formulation of technical, functional and program management strategies to workforce management.
• Interpreting data and presenting findings, issues, and recommendations to management.
• Preparing reports or related work documents on manpower studies, proposals, and findings.
• Applying knowledge of VA and/or Federal Government Budget resource allocation processes and procedures; and all phases of the management engineering requirements and determination process.
• Using and leading the use of database management systems and software to control the organization, storage, retrieval, security, and integrity of data. Supervising or serving as a lead or project lead for Human Resources Information Systems, databases, etc.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be rated on the following Competencies for this position:

• Technical Competence
• Manages and Organizes Information
• Customer Service
• Database Management
• Human Resources

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.