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Medical Administration Officer

Department of Veterans Affairs
Veterans Health Administration
Veterans Health Administration

Summary

The Chief, Health Administration Service (HAS) provides overall leadership and managerial functions of planning, organizing, staffing, operating, and budgeting, for the service line. The incumbent develops and communicates the vision tor HAS, expresses the values that hold the service together, and guides it through significant and continual change to ensure that benefits are administered in an effective, patient focused manner.

Overview

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Accepting applications
Open & closing dates
02/27/2026 to 03/04/2026
Salary
$125,776 to - $163,514 per year
Pay scale & grade
GS 14
Locations
1 vacancy in the following locations:
Eugene, OR
Roseburg, OR
Remote job
No
Telework eligible
No
Travel Required
50% or less - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Supervisory status
Yes
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Moderate Risk (MR)
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
CBSV-12893199-26-EH
Control number
859378900

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Duties

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  • Responsible for marketing, business planning, external revenue generation, insurance functions, and overall functions of Health Administration Service (HAS).
  • Responsible for providing constructive recommendations for modifications to Oracle/Cerner to increase efficiency and effectiveness of the Electronic Health Record and for pre/post training requirements for future Oracle/Cerner facilities.
  • Ensures service line resources are used effectively and efficiently, and that the annual budget projections are accurate and support the service line strategic plans.
  • Develops annual budget for beneficiary travel and lodging, and other HAS programs, and identified opportunities to reduce costs, eliminate waste, and assure resources are used in the most cost-effective manner.
  • Advocates for continual learning for employees at all levels to help improve performance and contributions in the healthcare process, identifying potential candidates for positions of higher responsibility, and developing opportunities to support service line succession planning.
  • Participates in Health Care System's strategic planning process and works with the Director, HAS to develop a complementary HAS strategic plan to help the facility meet patient care goals.
  • Effectively anticipates problems, develops solutions, and formulates plans to meet workload demands, patient needs, and patient expectations.
  • Directly supports planning operations, clinical operations, and non-clinical operations to ensure that the Health Care System's Emergency Operations Center operates efficiently and effective in it's emergency response.
  • Approves, rejects, or recommends selections, promotions, status changes, awards, disciplinary actions, and separations for all staff assigned to HAS.
  • Develops and directs a formal orientation and training program for HAS employees which provides technically competent medical administration employees to support the functions of the professional staff.
  • Performs other related duties as assigned.
Work Schedule: Monday to Friday; 8:00 - 4:30 pmPST
Position Description/PD#: Medical Administration Officer/PD307030
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Preferred Experience: Minimum (3) years of supervisory/managerial experience; Minimum (3) years specialized experience in a Hospital Administration Service (HAS). Knowledge and experience with Cerner is preferred.

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • Subject to background/security investigation
  • Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet Time-in-grade requirements and Specialized Experience within 30 days of the closing date of this announcement, 03/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 day of the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing leadership for health administration activities within a healthcare system planning, managing, and coordinating methods, procedures, and approaches to accomplish mission goals; Developing short and long term strategic plans and strategic resource management. Routinely analyze and develop adherence plans, to include anticipated implications, for laws, regulations, policies, industry trends, and best practices related to hospital administration. Providing major recommendations that have direct and substantial impact on the organization and projects managed. Using qualitative and quantitative analysis to plan and execute logistics operations with acquisition, fiscal/budget, clinical and administrative activities across the organization. Experience using Oracle/Cerner Millennium Electronic Health Record.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical and Work Requirements: The work is primarily sedentary, although some slight physical effort may be required. Walking, stooping, and bending is required. Work is typically performed in an adequately lighted and climate-controlled office. Incumbent is required to travel between two main locations, which are located 70 miles apart, and to two VA Clinics that are located along the Oregon coast.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Additional information

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.


Resume Reminder - Your resume must include the following information for each job listed:
  • Job title
  • Duties (be as detailed as possible)
  • Month & year start/end dates (e.g. June 2007 to April 2008)
  • Full-time or part-time status (include hours worked per week)
  • Salary/Rank etc.
  • Series and Grade, if applicable, for all Federal positions you have held
  • References, current or recent supervisor
Please be aware that your answers will be verified against information provided on your resume. Be sure that your resume clearly supports your responses to all of the questions by addressing your work experience in detail. The experience stated in your resume must support your assessment responses.

Recommended: Even though we do not require a specific resume format, your resume must be clear so that we are able to fully evaluate your qualifications. To ensure you receive appropriate consideration, please list the duties you performed under each individual job title. If we are unable to match your experiences with the positions held, you may lose consideration for this vacancy. We cannot make assumptions regarding your qualifications.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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