Clarification from the agency

This announcement is open to current and former federal employees. See Requirements section of this announcement for information on who may apply.

The Administrative Officer serves as an expert in organizational methods, equipment, human capital, purchasing, inventory, contract support, information technology administration and reports management.

Administrative Management

• Reviews, prioritizes and addresses substantive and complex issues impacting the planning, implementation and evaluation of OCFO programs and services that require an in-depth understanding of the OCFO policies and Strategic Plan goals.
• Manages and directs office support functions for the OCFO, including purchasing, inventory controls, contracting, space management and records maintenance. Establishes, reviews and updates written policies and procedures. Ensures office procedures meet the organization's needs and are consistently understood and followed.
• Serves as point of contact to ensure that all Human Capital policies, processes, procedures and initiatives are implemented in an appropriate and timely manner, including requests for personnel action requests (PARs).

Information Dissemination

• Ensures that informational strategies promote an understanding of programs and procedures for a variety of target audiences in alignment with the overall OCFO strategic plan.
• Develops original correspondence reflecting the views and policies of the OCFO. Coordinate daily calendars, appointments and, events, serving as the point of contact for modifications and arranges conference calls. Facilitates internal and external communications distributing information and scheduling presentations.
• Uses project management techniques to ensure events/informational campaigns are properly coordinated and effectively executed with a high degree of quality.

Reports Preparation

• Develops program information and communications for staff with varied degrees of comprehension of agency programs and policies.
• Provides executive level administrative support by conducting research, handling information requests and performing office management functions.

Performs other related duties as assigned.

*Duties quoted at GS-13 level; If selected at the GS-12, candidate will have non-competitive promotion potential to the GS-13.*

Conditions of employment

• Appointment subject to background investigation and favorable adjudication.
• You must be able to pass a drug test.
• Your resume and question responses must demonstrate the job-related KSAs.
• You must meet the definition of specialized experience.

“To be employed by the Architect of the Capitol in a paid position, an individual must meet
one of the categories below:

• A citizen of the United States;
• A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
• A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
• A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
• A person who is currently an officer or employee of the Government of the United States.”

Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at http://www.opm.gov/qualifications.
 
To qualify at the GS-12 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-11 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: 

• Serving as program coordinator in support of organizational programs and activities participating in planning, processing requests, assisting employees, and developing administrative controls;
• Executing office support functions including purchasing, acquisition, information technology support, records maintenance, travel administration, and human capital;
• Providing recommendations to various levels of staff on administrative and procedural requirements; and
• Writing, researching and editing informational materials that are compliant with required editorial styles and rules of grammar.

To qualify at the GS-13 level, your resume must clearly demonstrate that you have one full year (52 weeks) of specialized experience comparable in difficulty and responsibility to at least the GS-12 level in the federal service. Examples of qualifying experience include the following types of tasks performed on a regular and recurring basis: 

• Providing support for Human Capital Management Division (HCMD) issues to include staffing and recruitment, position classification, employee and labor relations, human capital planning and performance management;
• Managing and executing office support functions including purchasing, acquisition, information technology support, records maintenance, travel administration, and human capital;
• Formulating informational strategies which promote an understanding of programs and procedures for a variety of target audiences in alignment with a strategic plan; 
• Advises and recommends innovative approaches for avoiding and /or resolving problems and reducing conflicts on administrative and procedural requirements; and
• Developing and delivering oral and written presentations and making recommendations on management issues in concise and convincing language.

The ideal candidate is an energetic and politically savvy professional with highly developed strategic planning skills who can synthesize complex information to produce cogent presentations and other written products. A bachelor’s degree is desirable

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions. 

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

• Administration and Management - Knowledge of planning, coordination, and execution of business functions.

• Communications - Knowledge of the production, communication and dissemination of information and ideas to inform via written, oral, and visual products.

• Knowledge Management – Ability to collect valued information and the methods of sharing that information throughout an organization.

• Reasoning – Skill in analyzing information and makes correct inferences or draws accurate conclusion

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions.  Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the “Required Documents” section of this job announcement to see what must be included in a complete application).