Clarification from the agency

Title 5 Excepted Service, Non-uniformed Position with the Minnesota National Guard,

Major Duties: This is not an all-inclusive list

A DISTRIBUTION FACILITIES SPECIALIST (T5), GS-2030-11, Serves as Commodity Manager for all pharmaceuticals overseeing an average of 325,000 transactions a year. Responsibilities include drug determination requirements and control of inventoried assets; classification of excess inventory; assurance requirements and accuracy of supply files and records, maintaining consumption / destruction reports. Works with management to develop policy & procedure concerning pharmaceuticals and associated materials and ensures that they are implemented. Conducts logistical studies used to ensure operations are proceeding in an effective & economical manner. Responsible for supply forecasting based on fluctuating needs, specialized technology, advances in patient care procedures, and new training missions. Ensures that physical inventory of all items in the stock record account system are conducted as required; produces documents reflecting adjustments to inventories; investigates procedural steps within transactions when documentation is unacceptable and applies corrective measures. Detects improper actions and takes measures to correct deficiencies, prior to signatory approval of changes to the records associated with the stock record account. (45%)
Conducts in-depth analysis of inter-related medical logistical requirements based on a variety of medical missions for the purpose of planning, budgeting, and evaluating acquisitions. Manages specialized pharmaceutical procurement, storage, inventory, accountability, distribution, and related activities. Utilizes a unique automated supply system developed for the MN Class VIII Warehouse, Prime Vendor programs, Federal Supply Systems, and other un-established vendors to purchase requested formulary and non-formulary drugs. Develops and manages local & national standard operating procedures. Analyzes inventory management reports in conjunction with an automated inventory management system to maintain current inventory data. Oversees the management and distribution of all pharmaceutical supplies and materials; monitoring expirations, critical supply levels, inventories, and records. Monitors and actions quality control messages and drug recalls. Provides guidance and evaluates work involving new, complex, or unusual situations when making emergent procurement decisions. Monitors utilization and consumption rates; identifies trends, reduces loss in logistics pipeline. Oversees cold chain management functions. Conducts cost benefit analyses on logistic operations, develops recommendations to ensure fiscally responsible pharmaceuticals procurement. Provides logistical support during domestic operations as the liaison between all 54 states and territories, to include the CSTs, in their pharmaceutical requirements. (40%)
Coordinates work through subordinate employees engaged in activities including acquisition, receipt, storage, issue, warehousing and surveillance/inspection of pharmaceuticals to include controlled substance management & temperature sensitive materials (Cold Chain Management). Works in concert with management to plan and revise work schedules and assignments to ensure an even distribution of work and associated priorities. Ensures that schedules, deadlines, and changes in workload are met. Assigns responsibilities to subordinates based on capabilities,reviews the work and provides guidance and assistance on technical and administrative matters. Orients new subordinates and ensures necessary training needs are filled. Receives employee complaints and formal grievances attempting to solve issues at the first supervisory level. Refers group grievances and more serious unresolved complaints to a higher level supervisor/ manager. Keeps employees informed of management goals & objectives and communicates employee concerns to higher level supervisors. Ensures the operation of an effective system of internal control by periodically reviewing internal control measures, initiating revisions and applying corrective measures. (15%).

Performs other duties as assigned.

Conditions of employment

CONDITIONS OF EMPLOYMENT

• U.S. Citizenship is required
• Prior to appointment, an applicant must have a current completed/clear drug test
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• May be required to successfully complete a probationary period
• Irregular and overtime hours may be required to support operational requirements or contingencies.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• The employee may be required to travel in military and/or commercial vehicles to perform temporary duty assignments.
• The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver's license is required.

***Federal employment suitability as determined by a background investigation*** Upon selection, individuals will undergo a background check to validate suitability for employment with the federal government as permitted by law, regulation, Presidential order or other authority. Suitability is dependent upon the particular requirements for security clearance, sensitivity level, and DOD IT network access. Items checked include, but are not limited to all criminal history record information, employment history, education and fiscal accountability/responsibility.**

The duties and responsibilities of your job may significantly impact the environment. You must maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

Qualifications

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

GENERAL AND SPECIALIZED EXPERIENCE QUALIFICATIONS REQUIREMENTS:
Experience, education, or training which has provided the applicant with a general knowledge of one or more aspects of the supply field. Experience using computer and automation systems.
GS-11 - 1-year specialized experience equivalent to at least the next lower grade. Experience, education, or training determining the suitability and usefulness of storage facilities. Experience advising, resolving problems and planning for anticipated changes. Experience determining objectives and setting priorities. Experience preparing and installing simplified methods and new or revised procedures in a distribution or storage facility. Experience analyzing surveys and providing technical assistance in determining the use of storage areas and the allocation of storage space.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Basis for Rating: Qualified candidates will be assigned to one of the following areas of consideration (AOC) based on the Minnesota National Guard Merit Placement Plan:

• Area 1: Current On-board Title 5 Employees (Tenure: 1-Career, 2-Conditional, 3-Indefinite or 4-Term ) - Only those current Minnesota National Guard employees who are in permanent, indefinite, or term technician status as result of being competitively hired by the Minnesota National Guard or Office of Personnel Management agency. This does not apply to Temporary Technicians or Temporary Employees
• Area 2: Current On-board Excepted Title 32 Technicians (Tenure: 1-Career, 2-Conditional, 3-Indefinite) - Only those Minnesota National Guard employees who are in permanent technician status as result of being competitively hired within the Minnesota National Guard agency.
• Area 3: Current On-board Federal Employees (Tenure: 1-Career, 2-Conditional, 3-Indefinite?) from another Federal Agency nationwide who are in permanent technician status as result of being competitively hired within that agency. I.e. Title 5 employed outside of the MNNG, Title 5 USAFR.
• Area 4: All federal re-employable eligible employees. (used as a way to attract federal experience without considering all U.S. Citizens - can reach retirees)
• Area 5: U.S. Citizens (to include current ARNG and ANG members.)

Basis for Rating Area 5: Qualified candidates will be assigned to one of three quality categories: Best Qualified, Highly Qualified and Qualified. Veteran preference eligible are listed ahead of non-preference eligible within each quality category.

• Best Qualified. Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements for the announced position.
• Well Qualified. Candidates in this category possess good skills and experience above the minimum requirements for the announced position.
• Qualified. Candidates in this category meet the minimum experience requirements for the announced position.

Candidates will be evaluated on the basis of appropriate education, experience, training, self-development activities, and special awards. Candidates are considered on the basis of available information on their current application and supporting information that has been provided to this office. To ensure full consideration, applicants are urged to submit information about their training, self-development, outside experience, activities and awards. National Guard military (Part-time) service is considered as full-time experience when evaluated against the qualification requirements for a technician position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.