Activities include preparing complicated specifications, negotiating service contracts, and preparing large purchase orders. The successful candidate must be a self-starter and extremely detail oriented with strong organizational, communication, and customer service skills.

REPRESENTATIVE DUTIES:

• Procure supplies, equipment, services, and furnishings from government and non-government sources through new contracts, competitive bids, and existing government contracts.
• Assess requests for goods and services, ensure they are allowable under judiciary policy, and determine availability of funds.
• Review accounting records of each functional allotment and reconcile accounts. Ensure accounts have funds available for purchases. De-obligate funds when no longer needed.
• Adhere to the Guide to Judiciary Policy, Judiciary Procurement Program Procedures, and the Court's Internal Control Procedures.
• Identify and maintain lists of vendors and sources of supply for goods and services.
• Review, evaluate, verify, and process invoices and prepare payment requests.
• Research and evaluate suppliers.
• Prepare specifications, solicitations, and requests for qualifications/proposals; research products and equipment; prepare product/equipment specifications. Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts.
• Negotiate with vendors to achieve the best price for contracted services and purchases. Coordinate with selected vendors on supply and delivery of purchased items. Evaluate and monitor contract performance to ensure compliance with contracted obligations; assist with clarifying contract requirements and resolving any conflicts.
• Recommend cyclical replacement of accountable property.

Conditions of employment

• As a condition of employment, the selected candidate must successfully complete a criminal background check and a check of financial and credit records. The selectee for this position is subject to a criminal record check and satisfactory adjudication by the employing office of eligibility for employment. Candidates will not be asked about their criminal history prior to receiving a tentative offer of employment. Candidates completing the AO-78 are not required to complete questions 18-20 regarding criminal history. Criminal history is not in itself disqualifying. All available information, past and present, favorable, and unfavorable, about the reliability and trustworthiness of an individual will be considered when making an employment suitability determination. Providing false and/or misleading information may be grounds for removal from the application and selection process as well as disciplinary action if discovered after an individual's date of hire.
• All offers of employment are provisional until a full suitability determination has been made.
• The Federal Financial Reform Act requires direct deposit of federal wages for Court employees.
• Applicants must be United States citizens or eligible to work in the United States.

Qualifications

MANDATORY QUALIFICATIONS:

For placement at CL-26, a minimum of one year of specialized experience equivalent to work at the CL-25 level or completion of a bachelor's degree from an accredited college or university is required. Work at the CL-25 level typically involves performing routine administrative or operational duties using established procedures, providing customer service, and entering or processing information in automated systems. Employees at this level work independently on clearly defined tasks once trained.

For placement at CL-27, a minimum of two years of specialized experience equivalent to work at the CL-26 level is required, but completion of a bachelor's degree from an accredited college or university and one of the Superior Academic Achievement requirements listed below may be substituted. Work at the CL-26 level typically involves more complex administrative or case-related responsibilities requiring independent judgment, thorough understanding of procedures, problem-solving abilities, and regular communication with judges, attorneys, or other stakeholders. Employees at this level often serve as a resource to others and operate with minimal supervision.

SUPERIOR ACADEMIC ACHIEVEMENT REQUIREMENTS:

• 2.90+ overall GPA.
• Class standing in the top third.
• 3.5+ GPA in a major such as business or another field closely related to the subject matter of the position.
• Election to qualifying national honor society.
• Completion of one academic year of graduate study.

A strong ability to research, interpret, and implement policies and regulations is essential.

PREFERRED QUALIFICATIONS:

Experience in a court environment utilizing the Judiciary Integrated Financial Management System (JIFMS) is highly desired. Experience utilizing and maintaining spreadsheets, such as Excel, also is preferred. Progressively responsible experience in at least one, but preferably two or more functional areas of procurement and property management, demonstrating knowledge of procurement procedures, guidelines, policies, and practices, including government or federal judiciary procurement regulations. Experience using financial systems to maintain purchase order information and process invoice payments; preparing requests for bids, proposals, or quotations; completing and maintaining procurement-related forms and records; and planning and coordinating the timely delivery of purchases.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documents to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and evaluate your relevant professional, educational, and work experiences as it relates to the specialized experience, identified in the Qualifications section above, required for this position.