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Supervisory Patient Representative

Department of Veterans Affairs
Veterans Health Administration
Harry S. Truman Memorial Veterans Hospital

Summary

This position serves as the Supervisory Patient Representative (Veteran Experience Officer) at Harry S. Truman Memorial Veterans' Hospital in Columbia, MO. The work of the position directly contributes to the mission of the VHA to honor America's Veterans by providing exceptional health care that improves their health and well-being.

Overview

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Accepting applications
Open & closing dates
02/05/2026 to 02/17/2026
Salary
$89,508 to - $116,362 per year
Pay scale & grade
GS 12
Location
1 vacancy in the following location:
Columbia, MO
1 vacancy
Remote job
No
Telework eligible
No
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Supervisory status
Yes
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
CBSS-12879058-26-TC
Control number
856743400

This job is open to

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Clarification from the agency

This announcement is open to all current federal employees - SF 50 required.

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Duties

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The duties of this position include but are not limited to:

  • Responsible for the enhancement, analysis and improvement of operational procedures and policy decisions related to Patient Experience to include standardization, implementation, and sustainment of key operational/business processes.
  • Conducts comprehensive facility assessments through the analysis of data, comparison of data with established VHA standard and non-VA Patient experience models, and development of detailed and comprehensive reports for facility leaders including assessment results, identification of barriers, and recommendations for initiating and sustaining culture change initiatives.
  • Leads effort to build, sustain, and implement Patient Experience practices and environments to promote the culture of positive patient experiences based on a whole health and patient centered approach.
  • Coordinates and implements the continuous improvement of Patient Experience initiatives for clinicians, management, and support personnel - promoting an environment that considers the needs of the patients and staff.
  • Identifies opportunities to improve experiences and prioritizes and designs action plans for leadership endorsement.
  • Works closely with hospital leaders to identify priority areas, develop goals, plan improvements, and measure program effectiveness.
  • Documents patient and family concerns and coordinates efforts to ensure patient issues are received, evaluated, and addressed in a timely and effective manner by the appropriate subject matter experts.
  • Participates in strategic planning - assisting with the preparation of annual and cyclic planning of documents related to the patient experience program.
  • Provides feedback and follow up on administrative matters to assure completion of required action and prepares/presents reports and briefings on program status to promote education/awareness affecting patient centered approaches and the patient experience.
  • Works with services and programs including patient advocates and program/service managers to provide a channel of feedback from patients seeking solutions to problems, concerns, and unmet needs.
  • Directly supervises facility's Patient Experience service line and program which includes customer service, MyHealtheVet, Patient Education Center, and patient advocacy, and personnel engaged in the accomplishment of Patient Experience functions.
  • Prepares plans to meet substantial changes in workload and proposes and justifies revisions in staffing levels, work priorities and deadlines.
  • Assigns responsibilities and work to subordinates. Develops performance standards and conducts appraisals.
  • Monitors and analyzes changes in patient experience and satisfaction services or those that impact such for program implementation.
  • Evaluates the efficacy of existing systems and processes identified in impacting the patient experience for consideration to improve patient experience.

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Patient Representative/PD098180
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Advanced knowledge of the Survey of Healthcare Experience of Patients (SHEP), Veteran Signals (VSignals), Strategic Analytics for Improvement and Learning (SAIL), Patient Advocate Tracking System (PATS), All Employee Survey (AES), and any other data resources that may be used to analyze the patient experience, advanced skill in the evaluation and coordination of care pertaining to patient advocacy in order to administers information and analytical systems to evaluate and enhance the quality of services provided to Veterans, knowledge of, and skill in applying, investigative, analytical and evaluative principles, concepts, methods, and techniques to the evaluation of patient experience issues in order to develop constructive recommendations for solving problems and improving the effectiveness of services, and expert knowledge of health care system operations and interdependencies of various departments to facilitate the exchange of information as it relates to the Veteran experience.
You will be rated on the following Competencies for this position:
  • Creative Thinking
  • Leadership
  • Organizational Awareness
  • Planning and Evaluating
  • Project Management
  • Teaching Others


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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