Clarification from the agency

This vacancy announcement is open to current or former federal employees and/or current employees of the federal Judiciary (AO or U.S. Courts) nationwide. This position allows for situational and recurring telework, but does not qualify for full-time or remote telework.

The Administrative Office of the U.S. Courts, Department of Administrative Services (DAS), Office of the Associate Director (AD) is seeking an experienced Management Analyst to join its team. The DAS AD's office is responsible for the strategic planning, coordination, and program assessment of DAS; providing policy and Judicial Conference committee support and coordination; and managing the department level budget and human resources. This position reports to the Associate Director in the DAS.

The Management Analyst provides a wide range of administrative and operational support to the AD, the Chief of Staff (COS), and the AD office team. The incumbent moves quickly with the changing environment, manages multiple priorities, and is committed to regularly acquiring new skills and knowledge to strategically support the office's processes, projects, programs, events, and initiatives.

The ideal candidate is deeply organized, thinks in workflows and logic, proactively identifies and addresses inefficiencies and works effectively under pressure, and is able to work both independently and collaboratively in a team setting.

The duties of the position include, but are not limited to:

1. Providing a full range of high-level, confidential, administrative, and executive support to the AD, COS, and AD's office staff.
2. Managing confidential and executive correspondence, documents, reports, and other materials submitted to the Associate Director for review and approval, including tracking, reviewing, and processing correspondence, documents, and reports to ensure final materials are accurate, complete, and compliant with AO guidelines.
3. Managing the AD's calendar, including scheduling meetings, preparing and compiling meeting materials, and developing and maintaining long-term calendar planning.
4. Monitoring incoming mail, email, and phone calls, and routing inquiries to the appropriate staff or AO offices for further action.
5. Serving as a liaison between the AD and other AO executives and staff and assisting the AD by promoting communication and information sharing while safeguarding confidentiality and exercising discretion.
6. Coordinating the development and update of talking points, briefing notes, and other materials for presentations at meetings and conferences.
7. Making travel arrangements for the AD, COS, and other AD office staff, including developing detailed travel itineraries, compiling materials for travel-related meetings, and completing travel authorizations and expense reports.
8. Developing, in coordination with the AD office team and others, office protocols and procedures and developing and maintaining an AD office procedures manual.
9. Managing the AD office's purchase cards, keeping appropriate records of obligations, requisitions, reconciliations, purchases, and payments; and reviewing and processing monthly invoices.
10. Developing and maintaining financial tracking mechanisms to track spending, obligations, services requested, expenses, etc.
11. Planning and providing logistical supports for meetings, training, and other AD's sponsored events.
12. Developing and maintaining information for the DAS SharePoint online site.
13. Monitoring, maintaining, and ordering office furniture, equipment, and supplies, and serving as the AD's office move coordinator.

Conditions of employment

CONDITIONS OF EMPLOYMENT

1. All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
2. Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
3. All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
4. New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
5. All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
6. You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
7. If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience providing direct support to an executive-level manager and strong understanding of technology systems and software.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.