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Supervisory Acquisition & Utilization Specialist

Department of Veterans Affairs
Veterans Health Administration
South Texas Veterans Healthcare System (STVHCS)

Summary

The Supervisory Acquisition Utilization Specialist serves as a liaison and advisor on contract related services focusing on critical clinical and healthcare services, facility and environmental services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services.

Overview

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Accepting applications
Open & closing dates
01/21/2026 to 01/27/2026
Salary
$90,823 to - $118,072 per year
Pay scale & grade
GS 12
Location
1 vacancy in the following location:
San Antonio, TX
1 vacancy
Remote job
No
Telework eligible
Yes—AD-HOC only.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
None
Supervisory status
Yes
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
Yes
Bargaining unit status
No
Announcement number
CAZM-12868066-26-KEH
Control number
854726200

This job is open to

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Clarification from the agency

This is an internal job announcement. This is announcement is open to current permanent facility employees, current permanent VISN 17 employees, current permanent VHA employees, and CTAP.

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Duties

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Major Duties:

  • Develop acquisition and procurement metrics that identify business objectives and goals.
  • Perform cost containment strategies, ensuring the effectiveness, quality and economy of operations.
  • Participate in the development of acquisition and procurement education and training documentation.
  • Evaluate business practices and develop acquisition strategies for the planning of lifecycle management in order to support the medical facility's mission.
  • Conduct short, mid and long-term advanced planning for expendable items and durable medical equipment.
  • Develop performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times and reporting requirements.
  • Review procurement documents for accuracy, adequacy and completeness, and assist service line managers as needed to ensure the final documents are acceptable.
  • Manage, review and develop sole source justifications in relation to cost, limited availability or unusual nature based on health care resource needs.
  • Review contracts, work directives, and other ordering instruments to extract schedules of deliverable items and services and maintains records of performance and delivery against those schedules.
  • Assist in the development of procurement documents to ensure conformity to requirements including sole source justifications, government estimates, evaluation criteria, options, funding, delivery schedules, and lead times.
  • Develop position descriptions and performance standards and conduct performance reviews.
  • Develop the ability of subordinate staff as appropriate to perform and contribute to the organization through coaching, mentoring, and by granting opportunities to learn through formal and informal methods.
  • Ensure subordinates independently manage acquisition packages and procurement of expendable and non-expendable supplies.
  • Oversee and supervise a variety of employees.
  • Plan and direct a business procurement planning program.
  • Coordinate evaluating the impact of anticipated new technologies on supply processes and customer services
  • Validate market research on product pricing and performance.
  • Oversee the use of automated inventory management systems.
  • Develop automated tools to support maintenance supply chain management research, simulation and analysis.
  • Analyze, study, develop, and direct systems with acquisition and contracting requirements.
  • Analyze and advise on supply/durable medical equipment purchase recommendations.
  • Resolve informal complaints and grievances.
  • Develop partnerships to maximize overall supply chain management.
  • Influence managers and officials to understand and implement findings and recommendations for organizational improvement or program effectiveness.
  • Collaborate with leadership personnel in developing acquisition, procurement, contracting and supply chain management strategies.
  • Provide detailed data analysis.
  • Conduct special surveys as necessary.
  • Analyze and prepare detailed reports by conducting cost analysis.
  • Analyze, coordinate and control management of acquisition to support preparation of long-range expendable and non-expendable procurement needs.
  • Review and analyze performance measures and implement process improvements.
  • Manage and maintain controls to ensure that contracts are executed in accordance with terms.
  • Recommend contract termination and need to exercise option years of the contract based on contract performance monitors, funds availability, and the need for continuation of services being rendered.
  • Oversee and ensure compliance with the terms of contracts to determine modifications.
  • Monitor contract expenditures requiring funds control (e.g. monitoring labor hour contracts to ensure funding levels are not exceeded).
  • Monitor and manage multiple inventory fund control points.
  • Resolve conflicting requirements of several supply program areas.
  • Interface with fiscal/budget and contracting staff to resolve inventory related issues.
  • Implement best practices, principles, tools and concepts to evaluate and improve acquisition and procurement performance.
  • Identify opportunities for and direct analysis of potential cost savings, efficiencies, and process improvements using quantitative analysis and historical usage patterns.
  • Participate in root cause analysis of acquisition and procurement processes and resolve complex supply chain management problems.

Work Schedule: 7:30 AM - 4:00 PM, Monday - Friday
Telework: AD-HOC only.
Position Description/PD#: Supervisory Acquisition & Utilization Specialist/PD99867-S
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/27/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, sole source justifications, etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations.
You will be rated on the following Competencies for this position:
  • Administration and Management
  • Attention to Detail
  • Communication
  • Contracting/Procurement
  • Control of Funds
  • Leadership
  • Problem Solving
  • Technology Application


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is sedentary. Some work may require movement between offices, hospitals, warehouses, and similar areas for meetings and to conduct work. Work may also require walking/standing, in conjunctions with travel to and attendance at meetings and/or conferences away from the work site. Incumbent may carry and lift light items weighing less than 15 pounds.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

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