Clarification from the agency

This is a detail/temporary promotion NTE 120 days but may be extended as needed and or converted to permanent without further competition.

As the Program Coordinator, the incumbent is responsible for coordinating the work responsibilities of clinical and support staff assigned to the program. The Coordinator must ensure that the employees understand and adhere to the program directives,
policies and standards as well as VAMC employee requirements. The incumbent is responsible for assisting with establishing and maintaining the yearly H/HHA budget, as well as assisting in balancing the fund control point. He/she is also responsible for overseeing that payments to the H/HHA agencies are done in a timely manner and in compliance with VA standards. The incumbent is responsible for ensuring that the Qualities measure that are prescribed in the VHA Handbook 1140.6 are completed and prepared for reporting to the Executive Leadership Team. The incumbent is also responsible for maintaining up to date files for the various homemaker agencies. The incumbent will function as an active member of the CAVHCS GEC Committee. The incumbent is responsible for tracking pending referrals, adding appropriate veterans, and for establishing and maintaining an Electronic Waiting list when budget resources are not sufficient to meet all identified needs. The incumbent is responsible for participating in the Extended Care Leadership Committee, which includes presenting reports, action plans, budgets, and information. The incumbent is the responsible party for overseeing the placement of veterans into the H/HHA program and assures that the placements meet VA eligibility requirements. The incumbent is responsible for providing appropriate documentation, reviewing and follow-up of complaints regarding the H/HHA program. He/she is also responsible for organizing and preparing reports concerning the HHA program for the Medical Center Director, VISN liaison and Central Office. The incumbent provides both informal and formal education to VA staff on any changes in VA policy concerning Homemaker/Home Health Aide Program The incumbent attends and or participates in a variety of monthly and quarterly conference calls disseminating needed information to VA staff and community agency staff as warranted. Performs other related duties as assigned.

Work Schedule: 08:00a.m.-4:30p.m.
Financial Disclosure Report: Not required

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Designated and/or random drug testing may be required
• Subject to a background/security investigation
• Must be proficient in written and spoken English
• Selected applicants will be required to complete an online onboarding process

Qualifications

• Basic Requirements:
  • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
  • Education: Have a master's degree in social work from a school of social work fully accredited by the Council on Social Work Education (CSWE). Graduates of schools of social work that are in candidacy status do not meet this requirement until the School of Social Work is fully accredited. A doctoral degree in social work may not be substituted for the master's degree in social work. Verification of the degree can be made by going to http://www.cswe.org/Accreditation to verify that the social work degree meets the accreditation standards for a masters of social work.
  • Persons hired or reassigned to social worker positions in the GS-0185 series in VHA must be licensed or certified by a state to independently practice social work at the master's degree level. Current state requirements may be found by going to http://vaww.va.gov/OHRM/T38Hybrid/.
  • English Language Proficiency: Social workers must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, chapter 3, section A, paragraph 3j.
  • Physical Requirements: This position is mostly sedentary and requires walking, kneeling, bending, standing, and light lifting.

• Assignments: For all assignments above the full performance level, the higher-level duties must consist of significant scope, complexity (difficulty), and variety and be performed by the incumbent at least 25% of the time. Program coordinators at the GS-12 grade level are administratively responsible for a clinical program providing treatment to Veterans in a major specialty area, such as but not limited to: Spinal Cord Injury, Homeless Continuum Veteran Program, Hospice and Palliative Care Program, Suicide Prevention Program, Veterans Justice Outreach, Caregiver Support Program and Community Nursing Home Program. The program coordinator may be the sole practitioner in this specialty at the facility and typically provide direct patient care services in the program area. The program coordinator oversees the daily operation of the program, develop policies and procedures for program operation, and prepare reports and statistics for facility, VISN, and national use. They may be responsible for the program's budget, developing and monitoring staff compliance with practice, standards and guidelines on documentation, workload, data entry, ethical practice and service delivery. The program coordinator provides analysis and evaluation of clinical program data and computerized programs to identify system-wide trends and needs to enhance the quality of service. They may be responsible for, or contribute to, the program's resource and fiscal management, monitoring control points developing the annual budget, operating within that budget, and accounting for appropriated funds. The program coordinator is administratively responsible for the clinical programming and prepares reports and statistics for facility, VISN, and national use. They provide leadership, direction, orientation, coaching, in-service training, staff development, and continuing education programs for assigned staff. They initiate and conduct a variety of program or service audits and complete designated clinical practice audits and reports, including productivity assessments. They oversee program operations and evaluations, identifying areas for improvement, gathering relevant data, assessing the data, developing and implementing ideas for improvement and evaluating efficacy of improvement efforts.
  
  References: VA Handbook 5005/120, PART II, Appendix G39, Dated September 10, 2019.
  
  The full performance level of this vacancy is GS-12.
  
  Physical Requirements: This position is mostly sedentary and requires walking, kneeling, bending, standing, and light lifting.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Your application, résumé, C.V., and/or supporting documentation will be verified. Please follow all instructions carefully.