NATURE OF WORK This is administrative work recording and updating historical information for publication in the Daily Digest section of the Congressional Record. Work includes gathering and entering information on committee schedules and assisting the Assistant Editor, Daily Digest with reporting information for the Daily Digest. The Daily Digest is the official Senate committee schedule updated throughout the day as it is received on congress.gov, senate.gov, and Webster. Work is bound by Secretary of the Senate policies and procedures, the U.S. Senate Handbook; and the Senate Ethics Manual, but requires independent judgment in setting priorities and handling assignments. ESSENTIAL FUNCTIONS Obtain committee scheduling information via email and make revisions to the schedule per notification from committee staff; enter pertinent committee and hearing information into database updated and posted on congress.gov, senate.gov, and Webster. Track the committee status of bills, nominations, and treaties for data entry on congress.gov. Clarify and/or resolve any questions or concerns regarding committee schedule with designated committee point of contact. Confirm future (one week ahead) committee meeting or hearing schedules with designated committee point of contact; and enter projected schedule into database for publication in the Daily Digest and display on congress.gov, senate.gov, and Webster. Record public laws for publication in the Daily Digest. Provide assistance to Assistant Editor, Daily Digest in summarizing committee reports and finalizing committee information for publication in the Daily Digest. Assist the Editor and Assistant Editor in nightly wrap-up procedures after the Senate has adjourned for the day. On days when the Senate is out of session, continue to update any committee scheduling that comes in at least once a day. The office rotates this responsibility. Cross train within the Daily Digest and with other legislative staff positions at the direction of the Editor, Daily Digest, or the Legislative Clerk. Maintain current knowledge of the Daily Digest’s Emergency Action Plan (EAP) and Continuity of operations (COOP) plan; participate in periodic exercises and drills. Provide all customers with the highest level of customer service.

Conditions of employment

• For conditions of employment and citizenship requirements, please visit the job announcement on the United States Senate Career Page at https://saa.csodfed.com/ux/ats/careersite/1/home?c=saa

Qualifications

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work is performed in an office environment and on the floor of the Senate Chamber with exposure to everyday risks and discomforts, and requires the use of normal safety precautions. Work requires frequent walking, standing, bending, and carrying items up to 25 pounds, as well as regular use of typical office equipment, software programs, and methods of communication such as a computer, email, telephone, and photocopier. Regular, predictable, and punctual attendance are required for performance of duties. Work also requires physical presence in the office, except as otherwise required by the Office of the Secretary. This position is tied to the Senate floor schedule and requires working extended and unscheduled hours as dictated by the Senate.

MINIMUM QUALIFICATIONS
Work requires a bachelor’s degree in English, journalism, history, political science, or related field, with one to three years of legislative administrative experience preferred; providing the applicant with the following knowledge, skills and abilities:
Knowledge of the legislative process, Senate procedures, organization, and congressional documents/terminology.
Basic knowledge of the Senate as an institution, Senate procedures and organization, and the legislative process preferred, with a desire and willingness to learn more about the history and operation of the Senate.
Ability to organize and comprehend legislative material and prepare concise written abstracts that conform to established requirements.
Ability to edit and proof documents for grammar, punctuation, sentence structure, spelling, and vocabulary.
Ability to use computer and relevant software programs.
Ability to use tact and diplomacy when dealing with others.
Ability to work extended and unscheduled hours as dictated by the Senate schedule.
Ability to be flexible and adaptable in a dynamic environment.
Ability to communicate effectively, both orally and in writing.
Ability to follow departmental rules, regulations, procedures, and functions.
Ability to maintain professionalism in and around the Senate Chamber.
Ability to process, sort, and file forms and records.
Knowledge of the Senate structure and functions is a plus. Legislative administrative experience is also a plus.

Requirements to be recommended for promotion to Committee Scheduling Coordinator
(Pay Band 6):

Successful completion of Phase I - Demonstrated ability to perform the ESSENTIAL FUNCTIONS of the position:
In addition to the requirements in Phase I above, demonstrated ability to work independently; ability to recognize issues and seek technical guidance from senior staff.
Demonstrated knowledge of the legislative process, Senate procedures, and committee actions.
Demonstrated ability to follow legislative floor action and recognize Senators by sight and voice.
Demonstrated ability to prepare and edit committee hearing write-ups.
Demonstrated ability to assist Assistant Editor and Editor in preparing statistical information for monthly "Resume of Congressional Activity".

LICENSES, CERTIFICATIONS, AND OTHER REQUIREMENTS
None.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated by a panel on the quality and extent of your total accomplishments, experience, and education. Qualified candidates may be selected for an interview.