This position is located in the Fleet and Family Readiness Program, Fleet Readiness, Fitness, Sports and Deployed Support, Naval Base San Diego. The purpose of this position is to perform a variety of administrative functions and accountability for and tracking of equipment and assets annually assigned to the Deployed Forces Program.
Summary
This position is located in the Fleet and Family Readiness Program, Fleet Readiness, Fitness, Sports and Deployed Support, Naval Base San Diego. The purpose of this position is to perform a variety of administrative functions and accountability for and tracking of equipment and assets annually assigned to the Deployed Forces Program.
Oversees administrative functions of the Deployed Forces Office. Prepares communication on behalf of the program in an accurate and timely manner using proper approved Navy Correspondence procedures as necessary.
Evaluates, prioritizes and facilitates the flow of work into and from other offices which may impact operational needs of the office. Tracks and meets required deadlines set by region reporting requirements.
Oversees database management for a variety of office functions such as training, safety requirements, and suspense dates for all reporting requirements to higher authority.
Establishes and maintains files for region instructions, local standard operating procedures and other pertinent region guidance.
Evaluates a wide variety of administrative, clerical functions, technical and analytical data calls to assist the Deployed Forces Program Manager for reporting requirements to region or higher headquarters.
Performs a variety of technical work involved in the maintenance and accountability of the multi-million-dollar fixed asset and minor property assigned to the Deployed Forces Program.
As equipment is received the incumbent identifies and properly records in the computerized inventory tracking system. Provides an identification number, cost and origin data to ascertain whereabouts at any given time. Analyzes and compares real property and data with computerized listings to ensure accuracy due to the high inventory rotation for CNIC procurement additions, and daily properly transfers to afloat and remote commands with fixed assets and minor property.
Participates in, prepares, and submits certificates of disposition to DRMO when equipment is no longer usable or serviceable ensuring documentation is maintained, and property listings are appropriately changed to reflect disposition.
Prepares for submission Blanket Purchase Agreements (BPAs) Request Sheets, and Shipping/Receiving Documents. May act as procurement receiver and/or caller in absence of Deployed Forces Program Manager. Ensures that documentation is recorded and matches what is stored in the Defense Property Accountability System (DPAS).
Assists the Fleet Recreation Coordinators with shipboard visits for pick-up or delivery of supplies and equipment to ascertain and account for record keeping.
May serve as the warehouse liaison in absence of material handler.
Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Must possess and maintain a current driver's license, as travel is required in the performance of duties.
Must be able to obtain and maintain a forklift license.
Must be able to become certified in CPR/First Aid.
Qualifications
Knowledge of the purposes, objectives, and requirements of various organizational programs and project to track progress in meeting objectives and use of resources.
Knowledge of the mission of the Deployed Forces Program sufficient to provide support to the Deployed Forces Program Manager and the staff in the assigned areas.
Familiarity with concepts, principles and practices in basic financial management, budget and contract administration.
Practical understanding of pertinent procurement and administrative regulations, policies, procedures, and methods in order to develop, recommend or implement processes and procedures, ensure compliance, apply automated systems, develop reporting systems and manage resources.
Requires a comprehensive knowledge of property accountability, governing purchasing, and other supply regulations, policies, procedures or other instructions relating to a variety of supply functions and property management to perform a wide variety of supply support services, to conduct extensive and exhaustive searches for required information and reconstruct records for complex supply transactions.
Ability to review and analyze information for complex supply actions/processes such as participating in inventories and determining causes of discrepancies; conducting survey actions relating to loss, damage, or Government-owned property; determine, if property has become obsolete or excess to the agency, etc.
A minimum of two (2) year's documented experience in administrative functions, to include use of a personal computer with specific ability for word processing, spreadsheets, Microsoft word, and Power Point strongly preferred.
Documented knowledge in ACCESS and EXCEL.
Must possess excellent written and verbal communication skills to deal effectively with staff and supervisory/management officials when conducting inventories.
Must be able to complete finished reports and/or presentations with a minimum of corrections.
Must possess excellent personal and customer service skills and be able to communicate changes to procedure and new requirements to a variety of management and support staff in a positive manner.
Possess a professional demeanor and have the ability to successfully field questions from senior management, military command personnel, or customers.
Education
This position is not in a positive education series.
Additional information
Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Region Mid-Atlantic Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service.
In accordance with the Real ID Act of 2005, if a candidate or new hire requires access to a military installation and does not have a REAL ID, identity will need to be established. Identity is established by presenting either one (1) Acceptable Credential or by presenting an acceptable combination of Source Identify Documents. Acceptable Credentials are listed in List A and Acceptable Source Identity Documents are listed in Lists B and C in the link below (page 3). If using an Acceptable Credential, only one (1) from List A is required and if using Acceptable Source Identity Documents, one (1) from List B and one (1) from List C is required. https://www.oni.navy.mil/Portals/12/Vistors/Base%20Access%20Form.pdf?ver=2017-08-28-065204-693
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The following documents are required at the time of application:
Resume
Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Note: When submitting transcripts for an associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.
Applications are not accepted in person or via email. Applicants must apply online.
Click the blue APPLY button at the top of this announcement to apply.
Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.
NAVBASE San Diego
750 Pacific Coast Highway
San Diego, CA 92132-0058
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The following documents are required at the time of application:
Resume
Proof of education/training: provide a copy of your awarded/conferred college transcript(s); if degree hasn't been conferred, provide copy of HS Diploma, GED, or equivalent
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
Note: When submitting transcripts for an associate degree or higher, proof of a high school diploma or equivalent is not required. All transcripts MUST show student's name, the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study (major). If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Altered transcripts will not be accepted.
Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
Foreign high school transcripts or diplomas do not require credential evaluation but must be in English or a certified translation.
Applications are not accepted in person or via email. Applicants must apply online.
Click the blue APPLY button at the top of this announcement to apply.
Reminder: Federal agencies are required to limit resumes to two (2) pages or less. Please review the Required Documents section of this announcement for more details.
NAVBASE San Diego
750 Pacific Coast Highway
San Diego, CA 92132-0058
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
