Clarification from the agency

Open to Public

Serves as Agency Program Coordinator (APC) for Business and Support Services Division (MR) Non-Appropriated Fund (NAF) Purchase Card (PC) Program to support procurement operations. Primarily assists the Procurement Policy and Systems Branch with oversight and technical guidance for the MR NAF PC Program.  Independently plan and carry out assignments to include determining the approach to be taken or methodology to be used, developing a fact-finding plan and determining the depth of analysis required. Coordinates matter with technical specialists, legal specialists, and other personnel.

Serves as the NAF Purchase Card Agency Program Coordinator (APC), acting as the central point of contact for the MR NAF Purchase Card Program. Responsibilities include creating and managing program participant accounts; ensuring participants comply with MR purchase card policies and procedures, including required training, transaction reviews, and account maintenance; monitoring transactions and reconciliation procedures to maximize program effectiveness; performing internal reviews and audits of purchase card records and usage; and ensuring compliance with PII requirements in the handling of personal data.

May perform administrative duties including coordinating procurement policy questions, assisting with policy updates, facilitating training, coordinating clause requests, processing warrant requests, coordinating procurement management reviews, organizing office meetings, drafting memorandums and other correspondence in accordance with the Naval Correspondence Manual and supplemental guidance, and recording meeting minutes and action items. May also perform contract specialist duties such as conducting pre-award, award, and post-award tasks, as well as contract administration.

Must effectively communicate, both orally and in writing, with a commitment to maintaining open lines of communication with peers, procurement personnel, and other departmental associates. Keeps abreast of changes and innovations in the field. Must be able to work independently and as part of a team

Ensure work efforts conform to MCCS and DoD guidelines and security best practices. Implement directives and high-level policy changes that impact agency technology resource requirements.

Provides World Class Customer Service with an emphasis on professionalism and courtesy. Assists internal and external customers and communicates positively in a professional manner. Ask questions to determine, verify and solve problems. Checks for satisfaction with the quality of goods and services. Take action to solve problems quickly. Alert the higher-level supervisor or proper point of contact for help when problems arise. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Adheres to safety regulations and standards. Use required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

May travel to complete work assignments and conduct or attend conferences and meetings. Performs other duties as assigned.

This is a white-collar position where occasional lifting up to 20lbs may be required.

Conditions of employment

• See Duties and Qualifications

EVALUATIONS:

Qualifications

Bachelor's degree in business, supply chain, public administration, finance, or related field AND one year of experience in procurement, purchase card management, contracting, or program administration; OR THREE years¿ experience in procurement, contracting, financial management, or program coordination. Knowledge of procurement or purchase card regulations, policies, and procedures (DoD, DON, MCCS, or similar government/organizational policies). Experience reviewing transactions, performing audits, or conducting compliance reviews. 

Ability to analyze data, identify discrepancies, and recommend corrective actions. Strong organizational and program management skills with the ability to manage multiple accounts or participants. Ability to independently plan work, conduct fact-finding, develop analyses, and provide recommendations. Proficiency with office software (e.g., Microsoft Excel, Word, SharePoint) and comfort working with automated procurement or financial systems.  Ability to provide professional customer service, resolve issues, and maintain positive relationships.  Ability to work independently and as part of a team.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.