Clarification from the agency

Indefinite appointments may be made permanent at a later date without competition. In order to be eligible for this position you must currently be an Enlisted Member (E1/PV1 - E8/MSG) in the Virginia Army National Guard.

As an HR ASST (Title 32), GS-0203-07, you will perform the below duties:

1. Performs classification reviews by gathering information through position reviews and organization charts. Answers general questions from supervisors and employees regarding procedures for classification change actions. Processes incoming Requests for Personnel Actions (RPAs). Screens requests, documents, and reports for completeness and accuracy. Inputs data into the Automated Personnel System. Researches, validates, and provides information on position descriptions. Obtains records and statistical data to use for reports. Compiles and tracks program indicators. Maintains position review records, applicable source documents, organization charts, and position descriptions. Monitors and ensures timely implementation of classification releases.
2. Assists higher graded specialist in providing advice and guidance to supervisors, managers, and employees on a variety of employee relations matters. Assists in fact-finding investigations, researching pertinent guidance to assist in problem resolution and drafting responses to inquiries regarding requirements of proposed actions. Assists higher graded specialist in providing advice on the need for compliance with laws/regulations addressing personnel administration issues such as leave administration, hours of work, pay, etc. Composes and prepares routine correspondence. Assists higher graded specialist in providing information on administrative grievance procedures/appeal procedures to employees. Advises on non-controversial issues, such as regulatory and procedural authorities relating to performance and performance-ratings, disciplinary problems, employee dissatisfaction, indebtedness, work habits, unexcused absences, and provides guidance on alternatives and possible solutions.
3. Assists in planning and developing courses based on the needs of the organization and workforce. Identifies various opportunities for training and advises employees and supervisors on availability. Determines the appropriateness and effect of the proposed training, career development, or career enhancement, recommending substitutions as needed. Surveys the organization to assess training needs and assists in the development of the annual training plan. Processes a variety of documents to ensure adequate administration of the training program. Reviews and summarizes course critiques and recommends action based on comments. Tracks training budget information and projects short range training costs.
4. Maintains system management documentation and correspondence, regulations, directives, and guidance. Ensures that records are properly filed for audit purposes. Maintains the User Manual library. Runs standardized queries and reports from various Human Resource Information Systems (HRISs) such as automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services. Reviews report data to identify potential quality assurance problems forwarding the most complex to the higher graded specialist. Schedules and initiates data calls and queries ensuring required reports are completed as scheduled. Monitors system rejects such as pay adjustments, education, acquisition codes, or social security numbers, etc. Refers discrepancies to HR area responsible for correction or initiates personnel actions to accomplish corrections and cancellations.
5. Participates in the execution of the merit placement/promotion program. Advises and provides procedural and technical guidance to managers, supervisors, and applicants on recruitment and placement, qualification requirements, merit promotion procedures, transfers, eligibility determinations, methods of recruitment, and initial employment. Reviews and verifies information on requests for vacancies to determine the nature of the staffing action required and to ensure correctness. Prepares and distributes vacancy announcements. Analyzes and evaluates individuals' applications to determine basic eligibility. Evaluates relative quality and value of experience, training, education, and performance in relation to requirements of positions for lower level/less complex positions. May assist in the development of specialized qualification requirements, knowledge, skills, and abilities statements. Assists the specialist in the recruitment and evaluation of applicants on the basis of need for candidates in special categories (i.e., key staff, Schedule A, etc.). May assist in restructuring of positions for fill at lower grades determining selective placement factors, ranking factors, crediting factors, and the degree to which each factor is met. Prepares and maintains records and reports and performs post audits and maintenance of merit promotion files.
6. Performs other duties as assigned.

Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• All job seekers will be required to limit their resumes to 2 pages in length when applying for job opportunity announcements (JOAs).
• This position is not located at a bargaining unit.
• Promotion potential to GS-9 without further competition.
• May be made permanent at a later date without competition.

Qualifications

NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume.

NOTE: This position is being advertised as an indefinite appointment and applicant selected may be released at any time subject to a 30 day notice, and advised of his/her rights and benefits to which entitled. In the event a permanent employee is accepted for this indefinite position, there will be a change in their tenure from permanent to indefinite. Indefinite appointments may be made permanent at a later date without competition.

NOTE: All job seekers will be required to limit their resumes to 2 pages in length when applying for job opportunity announcements (JOAs).

WHO CAN APPLY:
GROUP I - All qualified Male/Female Enlisted Personnel (E1/PV1 - E8/MSG) currently employed (permanent) in the Virginia Army National Guard Military Technician Program.
GROUP II - All qualified Virginia Army National Guard Male/Female Enlisted Personnel (E1/PV1 - E8/MSG) regardless of employment status (Traditional, Military Technician or AGR). To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period.

Military Grades: Enlisted Member (E1/PV1 - E8/MSG)

GENERAL EXPERIENCE: Applicant must have experience and/or knowledge providing limited technical assistance to Human Resources Specialists.

SPECIALIZED EXPERIENCE: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-06 level, or equivalent pay band in other pay systems in the Federal government. This experience may also have been obtained in the private sector, but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as:

1. Experience performing classification reviews by gathering information through position reviews and organization charts..
2. Experience screening requests, documents, and reports for completeness and accuracy.
3. Experience ensuring that records are properly filed.
4. Experience advising and providing procedural and technical guidance to managers, supervisors, and applicants.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):