Clarification from the agency

This position is open to current employees of Madison VA Medical Center, Station 607 the Veterans Health Administration, Office of Research and Development. ONLY current employees of the current work unit will be considered with the exceptions listed below: Career transition (CTAP, ICTAP, RPL) Internal to an department - appears on USAJOBS

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This is a non bargaining unit position.

This job announcement will remain open for the full 5 days

• Identifies needed information, gathers the information, and maintains organized information repositories and information management systems.
• Overseas, manages, and evaluates employee work performance.
• Coordinates relevant training and continuing education for staff including training topics such as ethics, privacy, and safety governing research.
• Assigns work to subordinates based on priorities, difficulty, requirements of the assignment, and the capabilities of employee.
• Resolves minor complaints from employees, effects minor disciplinary measures such as warnings and reprimands, provides action recommendations for more serious cases while referring group grievances and more serious unresolved complaints to senior leadership and employee/labor relations.
• Manages initiation process and provides overall administrative management for all new research studies.
• Develops and implements local and administrative management policies including organizational chart development, billing policies, requisition processes for goods and services, and recruitment and hiring policies.
• Develops both long and short-range policies and plans for a research program.
• Reviews study protocol and works with the research team to evaluate feasibility of study at the local site.
• Facilitates quality and timely data collection, protocol deviation/violation reporting, adverse event (AE) reporting, and endpoint reporting.
• Works with study teams to maximize recruitment efforts and resolve recruitment issues.
• Oversees regulatory aspects of studies, and when needed, works with oversight agencies to assure study is in compliance with regulatory requirements.
• Holds regular staff meetings to track progress of studies, identify study issue, and develop action plans for resolution of issues.
• Participates in conference calls, director meetings, and provides communication to organizations central office personnel.
• Analyzes budgets for each object class, appropriate allotments, and use of allocated funds regulation conformance.
• Has full awareness of the overall financial performance of the organization to advise management on the status of funds.

Conditions of employment

• You must be a U.S. citizen to apply for this job.
• Selectees are subject to a background/suitability investigation.
• Selectees may be required to serve a probationary period.
• Selective Service Registration is required for males born after 12/31/1959.
• A complete application package, i.e., Resume, Transcripts, etc., as required by job announcement.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the Seasonal Influenza Prevention Program for VHA Health Care Personnel (HCP) is a requirement for all Department of Veterans Affairs HCP.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Must be proficient in written and spoken English.
• Pre-employment physical examination/evaluation may be required.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/02/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade.

Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

AND

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization.

Specialized Experience is defined as experience with management of a healthcare/medical research program to include management of a multi-million-dollar budget; regulatory and compliance of the research program; developing detailed policies and standard operating procedures, plans, program objectives, tasks, milestone dates and schedules to ensure proper sequencing of events and tracking of processes and costs for a healthcare/medical research program; and experience attracting and retaining investigators and staff for a healthcare/medical research program.

Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties.

To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.