Clarification from the agency

Limited area of consideration Command-wide AMC Only

• Performs clerical and administrative support of the office/organization using varied functions of multiple office automation software to produce a wide range of documents and formats, to include but is not limited to child care enrollment/registrations, child care services, file maintenance, immunizations, payments/fees, waiting list, and nutrition services.
• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Receives telephone calls and greet visitors.
• Establishes, updates, and maintains office records of various types.

Conditions of employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• This position has been identified as having regular contact with children. IAW Public Law 101-647, Section 231, a State Criminal Repository (SCHR) check as well as a National Sex Offender Public Website
• (cont.) check will be completed on any person selected for this position. An Installation Records Check (IRC), a Defense Control Investigation and Index (DCII) and a Child Care National Agency Check with Inquiries (CNACI) every 5 years.
• (cont.) Employee must complete a DD Form 2981 Basic Criminal History and Statement of Admission (Department of Defense Child and Youth Programs.
• Must provide evidence of required immunizations and maintain current immunizations.
• Disclosure of Political Appointments
• Employee is subject to obtaining and maintaining training to include administrative training modules. May occasionally be required to work other than normal duty.
• This position requires a physical/medical examination. The physical requirements of this position as determined by the manager are: Standing, walking, stooping, lift /carry moderately heavy items and or children weighing up to 40 pounds.
• Position provides support and assistance during fire, safety, and other emergency when required. Conducts formal and informal tours of the facility to prospective patrons and guests.
• Full/part-time employees occupying direct childcare positions are eligible for discounts IAW DAF AFSVC/CC Memo, 30 Sep 22; first child 100% / each additional child 25%. Other assigned CYP and FCC personnel are eligible for 25% discount.
• IAW AFI 34-144 must complete a physical examination no later than 60 days after appointment and update every three years.
• Employee may occasionally assist in the childcare classroom during emergencies. The work requires the employee to drive a motor vehicle. An appropriate, valid driver’s license is required for the position.
• A Background Investigation (SF85) is required
• This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Drug Demand Reduction Program. Employee must pass initial and periodic short notice drug testing.
• (cont.) Illegal drug use by employees in sensitive positions presents a clear threat to the mission of the Air Force, national security, and public safety.
• The incumbent must have the ability to type a minimum of 40 WPM.
• Must complete additional training requirements to include Cardiopulmonary Resuscitation (CPR), First Aid, rescue breathing, customer service, cash handling and modules.

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems. Examples of specialized experience includes knowledge of a body of standardized rules, procedures and operations involved in a Youth Programs atmosphere. Skill to perform the full range of standard clerical and administrative assignments that occur in the normal child development center, and the ability to resolve recurring problem; knowledge of and skill in using personal computers, office automation software programs, tools, and techniques to support office operations; knowledge of basic internal controls procedures and cash accounting; knowledge of grammar, spelling, capitalization, punctuation, and commonly used specialized terminology to prepare material correctly; knowledge of body of rules, procedures, or operations applicable to clerical assignments, such as preparing various routine correspondence/reports, maintaining, files/records, and reviewing and processing mail.

OR
EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You must submit a copy of transcripts.

OR
COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of transcripts.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents, such as letters, reports, spreadsheets, databases, and graphs.
2. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
3. Knowledge of format, rules, procedures and operations applicable to clerical assignments to prepare/review routine correspondence/reports, screen telephone calls and visitors, maintain files/records, review and process mail, and perform clerical procedures to arrange a variety of material from different sources and other administrative work of organization.
4. Skill in typing; a qualified typist is required.
5. Ability to locate, assemble, and compose information for routine reports, inquiries, and nontechnical correspondence.
6. Ability to communicate effectively, both orally and in writing, using tact and courtesy

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

BASIS OF RATING:
Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran's Preference; however, Veteran's Preference is considered where applicable.

Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements
Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.
Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.