Clarification from the agency

This job announcement is open to VA employees.

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The Research Study Coordinator manages clinical tests, collects data, and recruits and manages subjects for clinical trials while providing high-level technical support of projects in a comprehensive research setting. Duties and responsibilities include but are not limited to:
Manages Clinical Tests and Collects Data

• Collects and analyzes data, educates, and interacts with study participants and leadership
• Provides detailed and summary information and recommendations for further actions based on the data analysis
• Manages implementation, control and reporting on clinical tests
• Implements data collection and monitors protocols for difficult clinical research studies
• Administers or monitors administration of tests and measurements required by project design
• Records data from samples and specimens to ensure that all tracking data is organized and is monitored during the progress of the study
• Identifies test results and trends requiring further analysis
• Maintains all study and regulatory records
• Prepares project and statistical reports for review process

Recruits and Manages Candidates for Clinical Trials

• Oversees, screens, and evaluates recruitment of candidates for clinical research studies via telephone and/or in person
• Uses objective rating techniques to identify potential candidates for participation in study where project design is complex
• Performs informed consent process throughout the study and continuously educates participants on study processes and procedures
• Performs day-to-day activities related to conducting and overseeing participant interviews and follow-up
• Coordinates study participant randomization to treatment, works closely with the Research Pharmacy on study drug provision

Research Project Support

• Assists supervisor with managing the routine, day-to-day activities, and administration of the project
• Plans, develops, completes, and submits on time all required documentation/ paperwork/forms for initial and continuing human subject's review
• Analyzes processes and documentation to ensure compliance with all technical, regulatory requirements, and information safety regulations
• Conducts quality assurance evaluations for project data and clinical research instruments, as applicable. Establishes and monitors remediation plans to correct deficiencies
• Drafts detailed and summary reports for presentation at meetings and conferences and for publication in peer reviewed journals
• Compiles and produces educational and training materials; determines contents needed for training binders and tools

Work Schedule: Monday - Friday 8:00 am - 4:30 pm
Compressed/Flexible: no
Telework: Telework eligibility rules will be discussed during the interview process.
Virtual: No
Position Description/PD#: Health Science Specialist/PD99718-S
Relocation/Recruitment Incentives: Not Authorized

Conditions of employment

• You must be a U.S. citizen to apply for this job.
• Selectees are subject to a background/suitability investigation.
• Selectees may be required to serve a probationary period.
• Selective Service Registration is required for males born after 12/31/1959.
• A complete application package, i.e., Resume (2 page maximum), Transcripts, etc., as required by job announcement.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the Seasonal Influenza Prevention Program for VHA Health Care Personnel (HCP) is a requirement for all Department of Veterans Affairs HCP.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Must be proficient in written and spoken English.
• Pre-employment physical examination/evaluation may be required.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/20/2025.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

Provide a copy of your last or most recent SF-50, "Notification of Personnel Action" to indicate your current federal status. You must also submit additional SF-50(s) to clearly demonstrate one year time-in-grade as required in the announcement. If the most recent SF-50 has an effective within the past year, it may not clearly demonstrate that you possess one year time-in-grade. In this instance, you must provide an additional SF-50 that clearly demonstrates one year time-in-grade. Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. ANDYou may qualify based on your education and experience as described below. A transcript must be submitted with your application.

Individual Occupational Requirement for General Medical and Healthcare Series, 0601:Education: Bachelor's or graduate/higher level degree: major study in an academic field related to the medical field, health sciences or allied sciences appropriate to the work of the position. This degree must be from an educational program from an accrediting body recognized by the U.S. Department of Education at the time the degree was obtained. AND Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade 9 in the normal line of progression for the occupation in the organization. Specialized experience is defined as preparing, submitting, and maintaining regulatory documentations for various studies involving human subjects in accordance to Federal regulations, Sponsor and/or Institutional policies; informing and conducting multi-step experiments in support of a clinical research program; interpreting study data and/or providing input into related scientific papers and project narratives; OR Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's degree or equivalent doctoral degree in a field directly related to the position. You will be rated on the following Competencies for this position:

• Research
• Technical Competence
• Project Management

Per Office of Personnel Management General Schedule Qualification Policies, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable when documented by satisfactory evidence (e.g., a memorandum from the manager, human resources director, or official documentation such as SF-52, SF-50 documenting an official detail/assignments, or other comparable documentation). The documentation must indicate whether the employee performed the duties full time or, if part-time, the percentage of times the employee performed the additional duties.To receive credit for experience in your resume that is not within the official series and grade level of your position, you must provide official documentation of such experience as indicated above.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.For more information on these qualification standards, please visit OPM's web site at http://www.opm.gov/qualifications/standards/indexes/alph-ndx.asp.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment. The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.