Clarification from the agency

This public notice is to gather applications that may or may not result in selection.

• Based on detailed knowledge of the organization and its programs and operations, screens incoming mail/calls to identify what needs to be brought to the attention of the Commander/Director, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Maintains multiple calendars, coordinates meeting arrangements and schedules meetings and/or conferences based on knowledge of Commander/Director's commitments, priorities, workload and current issues of importance and coordinates with supervisor as necessary.
• Uses professional software to create, format, modify, edit and print a variety of letters, reports, memos, and other documents and communications IAW AF guidelines. Independently transcribes and collates material in final from handwritten or electronic notes with responsibility for selecting appropriate format depending on the nature of the material, word usage, and grammar.
• Ensures timely follow-up action on requests for information.
• Coordinates with subject matter experts for all mandated and assigned unit and/or administrative support programs.

Conditions of employment

• U.S. Citizenship is required
• Males must be registered for Selective Service, see Legal and Regulatory Guidance
• This posn is subject to provisions of the DoD Priority Placement Program
• For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html
• Relocation costs or other incentives may be available and considered by the organization.
• Selectee is expected to be granted with and/or maintain the appropriate security clearance required for the position.
• Employee must maintain current certifications
• This position may require drug testing and the candidate may be subject to passing a drug test upon selection.
• Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
• Shift work and emergency overtime may be required
• Disclosure of Political Appointments
• All federal employees are required to have direct deposit.
• This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
• Selectee may be required to serve a probationary or trial period.

Qualifications

Experience requirements are described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support positions.

SPECIALIZED EXPERIENCE: Applicants must have at least 1 year (52 weeks) of specialized experience at the next lower broadband NK-02, equivalent to the next lower grade GS-07 or equivalent in other pay systems. Specialized experience described as: preparing a wide variety of recurring and nonrecurring correspondence, reports and other documents from information obtained from the staff, files, and other sources; reviewing and processing incoming and outgoing correspondence; providing telephone and reception services; maintain supervisor's calendar, coordinating meeting arrangements and scheduling meeting and/or conferences; performing clerical work; use of multiple office automation software with varied functions; locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence; and the ability to plan, organize work, and meet deadlines. NOTE: Due to the use of 120-day rosters, this period of experience may be completed within 120 days of the closing date of this announcement.

Ideal Candidate (will not be used for qualifications determination): The ideal candidate will be an expert at efficiently completing a wide variety of office administration functions and communicating with diplomacy while consistently demonstrating polite behavior, military protocol knowledge, and proper etiquette to reflect well on the Headquarters.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
1. Knowledge of extensive rules, procedures, or operations applied to administrative assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, locating and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.
2. Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor's calendar, and to perform other substantive or administrative work of the organization.
3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence, reports, and transcribed material.
4. Knowledge of word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters.
5. Knowledge of standard office equipment such as copiers, fax machines, printers and office automation systems and software to perform substantial range of office automation support.
6. Skill in typing; a qualified typist is required.
7. Knowledge of management and/or program analysis technical rules, guidelines, regulations and precedents with the ability to communicate effectively, both orally and in writing, using tact, courtesy and diplomacy.
8. Knowledge of the organization and its functions and programs to answer inquiries of a general nature, refer items of interest to responsible staff, subject-matter filing, receptionist duties and other general clerical practices to support office operations.
9. Ability to perform basic arithmetic calculations and analytical functions.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

Applicants who disqualify themselves will not be evaluated further.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.