About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the This position will be assigned to the 55th Force Support Squadron at the Resources Management Flight at Davis Monthan AFB.
This position is Regular Part Time, meaning it guarantee's 35 hours with the eligibility of working up to 40. This position includes benefits like Health and Dental Insurance, Life Insurance, 401k, and Retirement.
Summary
About the position: This position is Non-appropriated Fund (NAF) and will be assigned to the This position will be assigned to the 55th Force Support Squadron at the Resources Management Flight at Davis Monthan AFB.
This position is Regular Part Time, meaning it guarantee's 35 hours with the eligibility of working up to 40. This position includes benefits like Health and Dental Insurance, Life Insurance, 401k, and Retirement.
Assist in advising facility manager, Flight Chief, and senior leaders on regulatory of directive budget changes which may alter or affect the mission.
Provides guidance in the development and preparation of Non-appropriated Fund (NAF) operating budget, verifies accuracy and adequacy of data and analyzes trend and prior fiscal year data to ensure projected budget data in-line.
Provides general guidance/direction to a workforce of NAF accounting technicians, subordinates warranted contracting officers, central cashiers, payroll technicians, and banking technicians.
Coordinates and controls the work of the NAF Accounting Office (AO) staff; distributes workload according to priorities. Reviews worked processed of NAF AO staff and revises the processes as necessary to achieve efficiencies in financial reporting.
Establishes work schedules approves/disapproves leave of NAF AO staff, establishes performance plans and conducts midterm and annual appraisals of work performed by NAFAO.
In coordination with Resource Management Flight Chief (RMFC), determines actions for hiring new personnel and dismissing personnel not meeting performance standards. Serves as a warranted NAF Contracting Officer and the Installation Purchase Card (IPC) Authority over NAFI P-Cards; issues cards to other NAF activities/employees and provides government P-cards and contracting authority limitations on an as required basis.
Conducts annual P-Card training to meet regulation directives. As the office manager receives, reviews, and classifies complex accounting transactions where guidelines lack specificity to requirement, circumstances or problems and/or frequently change.
Utilizes experienced judgement and conducts extensive research to review and process a variety of nonstandard transactions for multiple NAF accounts. Reviews documents to verify accounting data and mathematical accuracy.
Determines necessary accounting transactions and codes. Enter or directs entry of data into computerized systems or onto required forms, reviews transactions for validity, corrects or directs correction of invalid or incorrect entries, and reviews the general Ledger. Troubleshoots nonstandard complaints or discrepancies, provides advice or performs other work that requires authoritative procedural knowledge. Interprets guidelines, adapts procedures, decides approaches, and resolves problems of complicated nature.
Maintains, reconciles, and closes accounts where guidelines are not completely applicable to work. Uses judgment to interpret guidelines, adapt procedures, decide approaches and resolve specific problems. Certifies fund availability to cover all commitments and obligations and certified vouchers for payment. Utilizes Computer listings and printouts in directing and performing research to identify and reflect status of accounts within segment of responsibility. Closes or directs closing of accounts, identifies significant changes in account balances, and reviews transactions to identify changes. Maintains General Ledger control accounts. Examines assets, liabilities, and income and expense GLACs for accuracy. Performs follow-up on applicable subsidiaries, e.g., MPO, returned checks, construction folders etc.
Prepares general ledger accounts forms (GLAFs). Prepares recruiting monthly journal entries. Examines accuracy of cash balances in--all NAF!s (Non-appropriated Fund Instrumentalities). Monthly, reconciles accounts receivable to expense data input by activities; reconciles collection and disbursements from suspense accounts; and ensures all suspense/reports are met accomplished.
Ensures reimbursements from programs/projects arc submitted and received on time. Verifies, balances, and reconciles supporting documentation, files. registers, and/or records with listings and inte1rclated reports so that balances are in agreement within the reconciliation period.
Determines correct GLAF entry based on a thorough analysis of accounts and detail listings. Maintains/oversees the fixed asset record for non-expendable property for each NAFI. Ensures the fixed asset form is filled out and provided to SSC in a timely manner; this process affects the depreciation schedule maintained by the SSC. Prepares/overseas the disposal documents for fixed assets after required supporting documentation is received. Reconciles fixed assets and facility records to general ledger monthly ensures all general ledger account totals balance for each NAFI. Perfo1ms other duties as required by position.
This position requires the incumbent to complete a background investigation with favorable results.
Qualifications
Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 07/01/2025
Business Based Action, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying Experience:
Substantial experience in the NAF AO as a NAF office manager or lead accounting technician. Within the first 12 months, must schedule to attend the Internet Based Purchasing System (IBPS) course to receive a NAF Warrant and the NAF Budget Course.
Must have knowledge of overall NAF AO operations, double-entry, and accrual accounting.
Must have knowledge of accounting relationships and relationships with other accounts within the system in order to perform extensive balancing and reconciling of detail and summary accounts.
Must have knowledge of computerized systems to establish subsidiary accounts, track out of balances and source of output problems.
Ability to prepare, review, and analyze-budgets, financial statements, and reports. Knowledge of accounting regulations, guides, and precedents and ability to interpret, apply, and develop them to a variety of situations.
Must have knowledge of Appropriated Funds, Systems DEAMS and Wide Area Work Full (WA WF). Must have the ability to communicate effectively, both orally and in writing, using tack and diplomacy.
Position of Trust. Must successfully complete a Tier I (Tl) investigation.
You will be evaluated on the basis of your level of competency in the following areas:
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
Additional information
Individual must fully meet qualification/eligibility/background requirements for this position.
U.S. Citizens and Non-U.S. Nationals who have resided in the U.S. Territory for three (3) or more consecutive years immediately preceding the start of Federal Affiliation or a signed memorandum indicating the installation's decision on the 3-year residency requirement.
Male applicants born after December 31, 1959 must be registered for Selective Service.
Direct deposit is required.
Satisfactorily complete an employment verification (E-Verify) check.
A probationary period may be required.
Pre-employment requirements must be satisfactorily met prior to Entrance on Duty (EOD).
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government's interest.
Multiple positions may be filled from this job opportunity announcement. And additional selections may also be made from this job opportunity announcement.
Selection(s) are subject to restrictions resulting from hiring preferences and priority consideration eligible.
This is a Nonappropriated Fund (NAF) position carrying out Morale, Welfare and Recreation (MWR) activities for the Air Force and Space Force.
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Resume
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
Cover Letter
DD-214/ Statement of Service
Diploma/ GED
Disability Letter (VA)
License
Other (1)
Other (2)
PCS Orders
Professional Certification
Proof of Marriage Status
Resume
Separation Notice (RIF)
SF-50/ Notification of Personnel Action
Transcript
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 07/01/2025 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Davis-Monthan Resource Management Flight
355 FSS/FSCN
3515 Fifth Street, Bldg. 3200, Rm 217
Tucson, AZ 85707-5000
US
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Resume
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
Cover Letter
DD-214/ Statement of Service
Diploma/ GED
Disability Letter (VA)
License
Other (1)
Other (2)
PCS Orders
Professional Certification
Proof of Marriage Status
Resume
Separation Notice (RIF)
SF-50/ Notification of Personnel Action
Transcript
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 07/01/2025 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Davis-Monthan Resource Management Flight
355 FSS/FSCN
3515 Fifth Street, Bldg. 3200, Rm 217
Tucson, AZ 85707-5000
US
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
