This position is organized in the administrative section of the U.S. District Court and U.S. Probation and Pretrial Services Office with responsibilities that concentrate on human resources (HR) functions in the Richmond or Alexandria divisions of the Eastern District of Virginia. The incumbent will provide administrative and technical support for HR programs, personnel transactions, and systems, in accordance with approved policies and procedures. Additional duties may include HR coordination of a more complex nature and on a district-wide basis. The incumbent must have a working knowledge of the regulations, policies, procedures, and internal controls related to HR and act as a resource to staff on policy compliance matters.

Responsibilities

• Assist in processing HR and pay-related actions such as appointments, promotions, separations, terminations, within grade increases, special service awards, and changes to benefit elections. Process workers compensation claims forms.
• Assist with benefits program coordination, including maintaining and distributing benefits materials, open-season activities, processing forms, addressing routine questions, and resolving issues. Assist with administering the annual Combined Federal Campaign (CFC).
• Assist staff with the use of automated HR systems.
• Maintain and monitor HR records, including payroll and eOPF records using the Human Resource Management Information System (HRMIS), adhering to national and court guidelines. Track and enter time-sensitive data, such as promotion dates, performance evaluations, and step increases. Maintain automated personnel record systems and assist staff with related questions.
• Assist with recruitment and onboarding efforts, such as preparing announcements, coordinating interviews, conducting reference checks, monitoring background checks and fingerprinting, issuing credentials and access cards, and supporting new employee orientation.
• Assist with annual law clerk hiring and separation processes.
• Assist with the employee recognition program. Coordinate HR-related development, training, health, and endorsed social events. Assist with intern/extern program.
• Assist in maintaining and updating various employee and personnel manuals, including updating online reference materials. Communicate HR policy information to staff.
• Maintain assigned phone directories and web pages.
• Gather data for required reports, such as fair employment practices and telework.
• Work with the Human Resources Team to research, develop, and recommend personnel procedures for implementing policies for the court.
• Assist in the development of internal training programs, including coordination and delivery of training. Respond to and manage training requests.
• Perform additional duties, as assigned.

Conditions of employment

• Employees must be United States citizens or eligible to work in the United States.
• Employees will be hired provisionally pending the results of a background investigation.
• Employees are required to adhere to the Code of Conduct for Judicial Employees.
• Employees are required to use Electronic Fund Transfer (EFT) for payroll deposit.

Qualifications

For classification at the CL-24 level, the successful candidate must have a minimum of one year of progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, procedures, and practices of human resources administration and involved the routine use of automated human resources systems or other computer-based systems such as word processing, spreadsheets, or database applications.

Candidates with more than one year of specialized experience may be considered for classification level CL-25.

Note: Education may not be substituted for the required experience. The ability to communicate effectively both verbally and in writing is critical. Excellent interpersonal and organizational skills, which include the ability to manage multiple tasks and meet stringent deadlines, are essential. Understanding the importance of the confidentiality of issues is inherent to the job and maintaining a professional demeanor always is required.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume and support documentation to ensure you meet the basic qualification requirements. If your complete application meets the basic qualifications, it will be forwarded to the hiring official for further consideration and scored on your level of experience and competencies needed to perform the duties of the position.