Clarification from the agency

This announcement will be open until filled. Applications reviewed as received.

Tenth Circuit Judge Veronica S. Rossman is seeking qualified applicants for the position of Chambers Manager. This is a unique opportunity to contribute significantly to the overall operations of a highly collaborative, tech-savvy, and engaging judicial environment that values professionalism, integrity, and authenticity. The Chambers Manager role has three key components. First, the Chambers Manager serves as Judge Rossman's right hand and thought partner, delivering high-level, one-on-one executive assistance. Second, the Chambers Manager is responsible for the daily operations of Chambers, serving as the institutional advisor to a small staff of rotating law clerks and interns, and acting as the primary liaison to other Chambers, court units, and the public. Third, the Chambers Manager provides case-related assistance (depending on skill level) to ensure the efficient production of accurate work product.

The ideal candidate will have advanced organizational skills; the ability to communicate with precision and clarity in speech and writing, using a tone that is consistent with Judge Rossman's communication preferences; an attention to detail in all aspects of Chambers work; a willingness to take creative initiative, especially in using technology to develop workflow systems; the ability to maintain strict confidentiality of all office and judicial matters; and good judgment, tact, a professional demeanor, and a strong work ethic.

Responsibilities

Executive Assistant Duties: Perform all case-related tracking; notify Judge Rossman of pending court-related deadlines; maintain Judge Rossman's calendar; assist with scheduling and project management; create weekly agendas to clarify action items and help prioritize critical work and strategic goals; administer Outlook by setting up email filters and sorting the inbox daily; arrange meetings; draft and manage correspondence; arrange travel; handle reimbursements.

Operations Duties: Handle phone calls; process mail; maintain Chambers inbox and calendar; organize Chambers files and electronic documents; administer leave requests; maintain Chambers operations manuals; coordinate the annual law clerk hiring season; assist with onboarding new staff; gather statistical data for court use; organize and manage weekly staff meetings; arrange Chambers social events; handle routine office matters like ordering supplies and addressing space and facilities concerns.

Case-related Duties: Perform quality control on judicial writings, including proofreading, formatting, and cite checking; provide general paralegal support, including organizing documents for oral argument preparation; and, depending on skill level, perform legal research.

Conditions of employment

Applicants must be a U.S. Citizen or actively seeking citizenship. Appointment is contingent upon successful completion of a background investigation. Employees of the U.S. Courts are "At-Will." Employees are subject to the Judicial Code of Conduct. Only applicants selected for interview will be contacted. Benefits package may be viewed at Benefits | Tenth Circuit | The United States Court of Appeals.

Qualifications

Qualifications and Requirements:

• Bachelor's degree or paralegal certificate with at least three years of paralegal and/or executive assistant experience that is closely related to the work of the position. A Juris Doctorate may substitute for the three years of required experience, but the applicant should have an administrative background.
• Strong executive assistant background, preferably in a legal setting, with excellent organizational skills.
• Superior verbal and written communication skills. Must be able to pass a proofreading exam.
• Experience with Microsoft Office Suite, database management, and online legal research tools is required.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please read the "Next steps" section for more information.