Clarification from the agency

Current Smithsonian Institution Internal Employees/Agency Employees Only may apply including current Smithsonian Institution employees with Federal career/career-conditional status or eligibility. More than one selection may be made from this announcement.

The Associate Director for Administration will be responsible for the museum areas financial planning and budget management, office administration, human resource management, and security of the collection, staff, museum visitors.

In this position, you will:

• Oversee the planning and use of all finances, Federal and trust, for NPG. Leads staff in the preparation of a cash-based expense and revenue budget of around $10 to $12 million directly and $23 million indirectly.
• Prepare quarterly financial reports for the Director and Commission, supporting these with analysis and graphical exhibits. Leads the design, implementation, and use of controls to ensure NPG’s compliance to Federal and Smithsonian financial policies.
• Develop the NPG's budget request and narrative to secure Federal allocations.
• Serves as principal liaison between NPG and the leadership of central Smithsonian facilities services, including security, building maintenance, construction, and occupational
  safety.
• Serve as main point of contact (POC) with the Smithsonian Office of Protective Services (OPS) to keep secure the NPG art collection, personnel and visiting members of the public.
• Oversee human resources management for the entire museum, including position management, recruitment and staffing, performance management, and training.
• Oversee NPG procurement and contracting processes.

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.

Qualifications

Basic Qualifications:

GS-14

Experience: You must have one year of specialized experience equivalent to the GS-13 level in the Federal Service or similar. For this position, specialized experience is defined as financial planning and budget management, serving as a principal liaison for contracting and procurement, and overseeing human resources management.

GS-15

Experience: You must have one year of specialized experience equivalent to the GS-14 level in the Federal Service or similar. For this position, specialized experience is defined as financial planning and budget management; overseeing contracting and procurement; overseeing the security of museum collections, staff, and visitors; and overseeing human resource management.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

1. Knowledge of accounting and budget development to oversee the financial management of a cultural institution with multi-million annual budgets and diverse revenue sources
2. Knowledge of the Federal budget formulation execution process to develop, explicate, and defend annual Federal funding requests.
3. Knowledge of Federal procurement and contracting processes to oversee the procurement of goods and services for an organization with a multi-million-dollar annual expense budget.
4. Knowledge of Federal policies and procedures to oversee the human resource management, including position management, recruitment, performance management, and fair, unbiased treatment of staff.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.