The Office of Administration (OA) supports the Center's operations by efficiently managing and overseeing key functions, including Budget, Finance, Procurement, Human Resources, and Administrative Services.

The Center is looking for someone who is skilled and proactive with excellent interpersonal abilities and a strong work ethic to join the dynamic OA team. The incumbent must have a solid background in administrative management, a strong understanding of financial operations, procurement procedures, and human resources, as well as the ability to thrive under deadlines in a multi-functional and detail-oriented environment.

As the Deputy Director of OA, the incumbent reports directly to the Director of OA and assists with the day-to-day operations, ensuring that high-quality services are provided to Center staff and stakeholders. In partnership with the Director of OA, the Deputy Director supervises two budget specialists, two human resources specialists, three administrative services staff members, and works with various internal and external stakeholders.

Key responsibilities include:

• Assisting in the management of OA services, including finance, budget, procurement, human resources, and administrative functions.
• Supporting the financial operations of the Center alongside the Director of OA, including budget creation, spending plans, approving purchase requests, monitoring expenses, reconciling financial reports, and serving as the alternate Certifying Officer.
• Aiding in the preparation and submission of cyclical and self-assessment audits, as well as responding to audit inquiries and preparing necessary reports.
• Developing and implementing policies and procedures to enhance organizational efficiency.
• Interpreting rules and operating procedures, including the Guide to Judiciary Policy, as well as internal policies and controls.
• Preparing reports, presentations, and other necessary documentation for senior management and stakeholders.
• Serving as secretary for the Federal Judicial Center Foundation Board.
• Coordinating with human resources specialists to oversee recruitment, onboarding, and employee relations.
• Assisting with the preparation and execution of the Center's annual pay adjustments and bonus awards.
• Overseeing the distribution of timely information and resources for Center staff.
• Collaborating with senior management and staff to assess human resources needs and develop strategic initiatives.
• Supporting the management of the Center's space, facilities, and property, and coordinating with the administrative services team on daily operations.
• Overseeing office renovations and ensuring the Center's occupied spaces comply with building rules and regulations.
• Serving as a liaison with the Administrative Office, courts, government agencies, and vendors.
• Assisting in the handling of confidential and sensitive information.
• Performing duties with the highest order of judgement and discretion, and perform other duties, either as assigned, or at the incumbent's initiative.

Conditions of employment

KEY REQUIREMENTS:

• Selectee must be a United States Citizen, subject to the exceptions enumerated at https://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requirements-employment-judiciary.
• Selectee must favorably complete a background investigation.
• Relatives of Center staff members may not be employed at the Center in any capacity.
• All requirements must be met for full consideration.

Qualifications

MANDATORY QUALIFICATIONS:

• A bachelor's degree in business administration, public administration, finance, or related field.
• Five years of specialized experience in administrative management, finance, or related field.
• Excellent interpersonal skills and ability to interact courteously and professionally with individuals and teams on all levels.
• Strong analytical skills, collecting, interpreting, and evaluating data to make informed recommendations.
• Excellent written and verbal communication skills.
• Ability to identify and resolve challenges independently and effectively.
• An understanding of confidentiality requirements and the ability to exercise sound ethics.
• Willingness to complete initial and ongoing training for Contracting Officer Certification Program (Levels 1-3).
• Ability to work independently while respecting the role of the Division Director.
• Proficient in the use of automated equipment and software including Microsoft Office.

• A master's degree in finance, business, or public administration, or related field.
• Experience in the federal judiciary, including familiarity with judiciary budgets and finance, procurement, human resources, and administrative management practices.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Selected applicants will be evaluated based upon the question responses provided during a structured interview.