Clarification from the agency

This position is open to ALL U.S. Citizens, ICTAP/CTAP eligibles and veterans.

The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America’s national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.

In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning. Consistent respect for others is the foundation for trust, collegiality and inclusion.

Duties include:

Processing personnel actions per the OPM Guide to Processing Personnel Actions including, but not limited to, appointments, separations, promotions, reassignments, transfers, etc. The personnel actions are reviewed for accuracy, adequacy of supporting documentation, and existence of administrative approvals. Working with Human Resource Specialists and team members to acquire and/or complete missing items and resolve discrepancies.

Using FPPS to process personnel actions and generate reports. This includes capturing, reviewing, and recording essential employee data elements needed for employee entitlement and pay determinations, aggregate analysis, reporting, and personnel action processing (i.e., service computation date, veteran’s preference, tenure code, etc.), and resolving any questionable data by conferring with HR Specialists after researching OPM guidelines (i.e., Guide to Personnel Data Standards, Guide to Processing Personnel Actions, etc.) and automated systems guidelines (i.e., the FPPS Data Dictionary, FPPS Relational Data Tables, etc.).

Conducting new employee orientation, reviewing and processing a wide variety of payroll and personnel forms such as tax forms, payroll allotments, bond deductions, Thrift Savings Plan (TSP) elections, Federal Employees Health Benefits (FEHB) elections, Federal Employees Group Life Insurance (FEGLI) elections, etc.

Managing Official Personnel Folders (OPFs), electronic as well as hard copy. Using the OPM Guide to Personnel Recordkeeping to acquire and establish employee records for new hires (transfers from other agencies, new to government, and reinstatement employees). Auditing records, merging records as necessary, and retiring records when required.

Troubleshooting and correcting errors in pay related matters and providing technical advice and assistance to employees, HR Specialists and team members regarding pay problems and procedures necessary for the correction, back-pay entitlements, or money owed based on the error.

Conditions of employment

·       The USHMM is an equal opportunity employer.

·       You must be a U.S. citizen or national to apply.

·       This agency provides reasonable accommodations to applicants with disabilities.  If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency.  The decision granting reasonable accommodation will be on a case-by-case basis.

·       As a condition of employment, all new hires must agree to direct deposit of their salary checks.  Employees will have up to two (2) pay periods from the date they enter on duty to arrange for their direct deposit transaction.

·       This is a Federal agency.  Former employees who received a voluntary separation incentive (“buyout”) must repay the full amount of it if reemployed under any type of appointment or under a personal service contract within five years after separation with a buyout.

·       On-line resumes must be submitted by 11:59pm EST of the closing date.

·       You must be a suitable for Federal employment.

·       You must be registered for Selective Service if applicable (www.sss.gov).

·       A one year probationary/trial period may be required.

·       Payment of relocation expenses is not authorized.

Qualifications

Qualification requirements in the vacancy announcements are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management's website located at: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations e.g., professional; philanthropic, religious; spiritual; community, student, social). Volunteer work helps build critical competencies; knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

SPECIALIZED EXPERIENCE: 

GS-7: 

Specialized experience is experience directly related to the position to be filled.  You qualify for the GS-7 grade level if you possess one year of specialized experience, equivalent to the GS-6 (or equivalent) grade level in the Federal government, performing the following duties: processing personnel actions, coding and documenting personnel actions through the Federal Personnel Payroll Systems (FPPS) and other required personnel management systems; managing employee records (Official Personnel Folders) electronic and hard copy; supporting Human Resource (HR) Specialists and team members with staffing and recruitment actions; conducting new employee orientation; processing payroll and personnel forms; and preparing regular and special personnel reports.

GS-8:

Specialized experience is experience directly related to the position to be filled.  You qualify for the GS-8 grade level if you possess one year of specialized experience, equivalent to the GS-7 (or equivalent) grade level in the Federal government, performing the following duties:  processing personnel actions, coding and documenting personnel actions through the Federal Personnel Payroll Systems (FPPS) and other required personnel management systems; troubleshoots and corrects errors in pay related matters; provides technical advice and assistance to employees, HR Specialists and team members regarding pay problems; managing employee and HR records (Official Personnel Folders, staffing case files, other HR documentation and records, hard copy and electronic); and extracts data from payroll and personnel systems and runs regular and ad hoc reports in support of HR team, management or customer requests and quality control efforts.

In addition to the specialized experience requirement above, this position has a selective placement factor (SPF).

Selective Placement Factors are special requirements, in addition to the minimum requirements, that are essential in successfully performing the duties of this job. If SPF experience is not documented in your resume, you will not receive further consideration under this announcement.  The SPF is listed in the vacancy questions.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter and supporting documentation (transcripts if applicable) to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire that you completed as part of the application. However, your resume or optional cover letter must support your responses to the occupational questions, or your score will be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

If applicable, performance appraisals and/or Incentive award documentation may be submitted and will be forwarded to the selecting official as support in consideration of your application in the evaluation process. To receive due weight, you must submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and/or incentive award documentation (i.e. superior performance awards, special act or achievement awards, quality step increases, etc..) Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.