Clarification from the agency

All NRC Employees are encouraged to apply. Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement. Applications will be reviewed to fill vacancies and may be reviewed as vacancies arise throughout the agency during the open period and for up to 90 days after the closing date of this vacancy.

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will perform a wide range of administrative and secretarial functions in order to support the operations of your office.  Such duties include but are not limited to:

• Typing, proofreading, and editing a variety of technical, scientific, and other government documents and official correspondence in accordance with standards, guidelines, and agency procedures. 
• Reviewing incoming correspondence, announcements, and other mail.  Utilizing a variety of software programs (e.g., MS Word, MS Excel, MS Access, Outlook, SharePoint, etc.) in performing assigned work. 
• Maintaining automated tracking or ticket systems for proper handling of controlled correspondence and action items. 
• Answering telephone calls from a variety of customers and greeting visitors.  Managing and maintaining supervisors’ calendars and scheduling meetings and events. 
• Coordinating work assignments and office coverage with other administrative staff to ensure mission accomplishment and to support a collaborative work environment. 
• Making travel arrangements, preparing travel authorizations and vouchers, within prescribed timeframes. 
• Preparing electronic time and attendance records.
• Using the Agency-wide Document Access and Management System (ADAMS) to electronically produce, store, and retrieve official agency records.
• Providing advice and recommendations to staff members on proper procedures and formats for the preparation of correspondence, reports, staff papers, and other documents.

Conditions of employment

• U.S. Citizenship Required
• This is a Drug Testing position.
• Background investigation leading to a clearance is required for new hires.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

You must answer ALL job specific vacancy questions for this announcement.  Incomplete applications will not be considered. 

All information in your resume and responses to the vacancy questions must be true and accurate.  Your resume will be used to validate your responses to the vacancy questions.  If we are unable to validate your responses, you will not be considered for these positions.

Qualifications

The ideal candidate must be able to demonstrate the following:  Knowledge of proper grammar, spelling, punctuation, and correspondence procedures; ability to work efficiently in handling multiple assignments; ability to deal tactfully with various levels of personnel; ability to work within a team environment or as a lead administrative assistant; and proficiency in the use of Microsoft Word, Outlook and appointment calendar.  A description of how you possess these skills as well as how you meet the qualifications desired must be addressed in your resume.

In order to qualify for GG-0318-07 you must demonstrate one year of specialized experience, equivalent to the GS-06 level in the Federal service or equivalent responsibility in the private sector. Specialized experience is defined as, at least 3 years experience which demonstrates a minimum of 5 of the 7 following competencies/knowledge to successfully perform as a GG7 Administrative Assistant:

1. Proficiency with the utilization of various computer systems such as data entry and/or managing databases and producing reports.

2. Administrative and clerical duties such mailing, faxing, copying, and filing.

3. Utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar).

4. Providing support to senior staff and collaborating with internal and external contacts.

5. Executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management,.

6. Proofreading and formatting documents including grammar, punctuation, and spelling.

7. Ensuring compliance with organizational standards for correspondence and concurrence procedures.

In order to qualify for GG-0318-08 you must demonstrate one year of specialized experience, equivalent to the GS-07 level in the Federal service or equivalent responsibility in the private sector. Specialized experience is defined as, at least 4 years experience which demonstrates a minimum of 5 of the 7 following competencies/knowledge to successfully perform as a GG8 Administrative Assistant:

1. Proficiency with the utilization of various computer systems such as data entry and/or managing databases and producing reports.

2. Administrative and clerical duties such mailing, faxing, copying, and filing.

3. Utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar).

4. Providing support to senior staff and collaborating with internal and external contacts.

5. Executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management,.

6. Proofreading and formatting documents including grammar, punctuation, and spelling.

7. Ensuring compliance with organizational standards for correspondence and concurrence procedures.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements.  You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements.  If you are among the top candidates for this position, your application will be referred to the hiring manager.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position.  Therefore, we encourage you to submit a thorough resume that directly relates to this position.