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ADMINISTRATIVE SPECIALIST

Department of the Navy
Commander, Naval Information Warfare Systems Command (NAVWARSYSCOM)
This job announcement has closed

Summary

This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.

Overview

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Reviewing applications
Open & closing dates
12/11/2024 to 03/12/2025
Salary
$39,576 to - $114,634 per year
Pay scale & grade
NO 2 - 4
Locations
1 vacancy in the following locations:
NIWC LANT Charleston, SC
Naval Shipyard, Portsmouth, VA
Remote job
No
Telework eligible
Yes—This position is eligible for ad-hoc/situational telework at the discretion of management.
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
4
Supervisory status
No
Security clearance
Secret
Drug test
No
Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
DE-12637349-25-ALK
Control number
823437400

This job is open to

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Clarification from the agency

U.S. Citizens

Duties

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  • You will assist in managing financial tasks, supporting project initiation and execution within a team.
  • You will monitor and analyze funds, ensuring obligations and expenditures align with fiscal law and regulations.
  • You will apply basic financial management principles, including terms, processes, and techniques, to ensure accurate fund control.
  • You will support financial management for Department missions, analyzing budgets, preparing reports, and ensuring compliance with DoD and Navy financial policies.
  • You will assist in strategic planning, budgeting, and cost analysis to meet program goals, optimizing resource allocation and forecasting.
  • You will monitor financial performance, identify risks, and recommend adjustments to ensure projects adhere to schedules, budgets, and fiscal regulations.
  • You will analyze and forecast financial data, monitor performance, and recommend improvements to enhance resource allocation and efficiency across Portfolio operations.
  • You will assist in preparing budgets, justifications, and impact statements while ensuring financial compliance with DoD and Navy policies.
  • You will track cost performance, identify potential overruns, and work with project managers to implement financial adjustments and risk mitigation strategies.

Requirements

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Conditions of employment

  • Must be a US Citizen.
  • Must be determined suitable for federal employment.
  • Must participate in the direct deposit pay program.
  • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
  • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
  • Males born after 12-31-59 must be registered for Selective Service.
  • This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
  • You will be required to complete training, obtain, and maintain a government credit card for travel and travel-related purchases.
  • You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
  • This position is covered under the Defense Acquisition Workforce Improvement Act (DAWIA). Certification in the Acquisition Functional Area and category assigned to the position is required within established category timeframes.

Qualifications

NO-02
Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or NO-01 pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Maintain AND/OR assist in managing funds, performing financial analysis, monitoring project execution, ensuring compliance with DoD and Navy policies, and supporting financial tasks aligned with organizational goals and regulations.

NO-03
Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or NO-02 pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Lead AND/OR supervise in financial management, including budgeting, cost analysis, and forecasting, ensuring compliance with DoD policies, supporting project execution, and providing strategic recommendations for program efficiency and resource allocation.

NO-04
Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or NO-03 pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Manage AND/OR supervise financial analysis, budgeting, and forecasting, monitor cost performance, ensure compliance with DoD policies, and support program efficiency by recommending improvements and managing financial adjustments.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

NO-02 / GS-05
4-year course of study leading to a bachelor's degree

NO-02 / GS-07
1 full year of graduate level education

or

superior academic achievement

NO-03 / GS-09
master's or equivalent graduate degree

or

2 full years of progressively higher level graduate education leading to such a degree

or

LL.B. or J.D., if related

NO-04 / GS-11
Ph.D. or equivalent doctoral degree

or

3 full years of progressively higher level graduate education leading to such a degree

or

LL.M., if related

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Several vacancies may be filled.

Relocation incentives as described in 5 USC 5743 may be authorized in accordance with applicable regulations. PCS is not authorized.

Certain incentives (such as recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees.


A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf.

Veteran's preference does not apply when selecting individuals under this specific hiring authority. However, if you claim veteran's preference, you will be required to submit supporting documentation with your application as described in the Required Documents section below.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.

If selected, you may be required to provide additional supporting documentation.

If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

All qualification requirements must be met before being considered for any vacancies.

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