This is a senior level executive position who assists the clerk of court in providing leadership, management, and supervision of the clerk's office and assists in the organizations planning, development and implementation of office procedures, and management of the daily functions, including case management, courtroom services, statistical analysis, statistical reporting, information technology, financial management, budget, space and facilities, procurement, and human resources. The chief deputy is the alternate certifying officer for the Court. The chief deputy is appointed by the clerk of court.

Duties include, but are not limited to, the following:

• Assists the clerk of court in providing leadership, management, and supervision of the clerk's office, including the leadership team.
• Works with members of the bar and the public to improve the quality of court services.
• Works with various governmental agencies on a variety of matters necessary to conduct court business.
• Assists in the preparing and managing the court's annual budget.
• Works closely with the financial staff in directing the court's financial services functions in accordance with statutory requirements.
• Conducts special studies or coordinates and implements special projects related to court administration, operations, and other areas, as may be requested by the judges or clerk of court.
• Advises the clerk on matters affecting the functioning of the entire clerk's office.
• Analyzes and makes recommendations on statutes, local rules, and procedures affecting the operations of the court.
• Assists with the receipt, handling, preparation, storage, and control of all official and quasi-official records and materials received in, created by, or processed through the Office of the Clerk of Court.
• Reviews and analyzes organizational structure, reporting relationships and functional assignment, striving to meet current and future organizational needs.
• Provides methods and systems for maintaining time and attendance records, per diem reimbursements, and other matters affecting the compensation of personnel in the court system.
• Release, certification, or authentication of copies or originals of all official records of the court and office of the clerk of court. This involves such internal administrative records as time, leave, payroll, travel, per diem, and other fiscal records relating to the operation of the court.
• Improvement of general working conditions, including programs for the phased-out modernization of equipment, furniture, and physical layout and arrangement best suited to meet the current and projected requirements.
• Recommends personnel action concerning subordinate supervisors and evaluates their performance.
• Performs other duties as assigned.

Conditions of employment

• Applicants must be a citizen of the United States or eligible to work in the United States. To review citizenship requirements for employment in the Judiciary, please visit https://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requirements-employment-judiciary.
• The final candidate will be subject to a background security check after a conditional offer of employment has been extended and accepted.
• Applicants will not be asked about their criminal history prior to receiving a tentative offer of employment. Applicants completing the AO 78 Application for Judicial Branch Employment are not required to complete questions 18 through 20 regarding criminal history. Criminal history is not in itself disqualifying.
• Providing false and/or misleading information may be grounds for removal from the application and selection process, as well as disciplinary action if discovered after an individuals' date of hire. All application information is subject to verification.
• Employment will be provisional and contingent upon the satisfactory completion of the required background investigation.
• Employees are subject to mandatory electronic funds transfer.
• Except for Probation Officers, employees are considered "At-Will".
• Employees are required to adhere to the Code of Conduct for Judicial Employees.

Qualifications

To qualify, the candidate must have a minimum of six years of progressively responsible administrative, supervisory, technical, professional, or managerial experience that provided an opportunity to gain: (1) a thorough knowledge of management practices and administrative processes; (2) skill in dealing with others in person-to-person work relationships; (3) the ability to exercise mature judgement, and (4) the ability to communicate effectively both orally and in writing to a wide variety of stakeholders. At least three of the six years of experience must have been in a position with substantial management responsibility. The successful candidate should be a leader, motivator, highly organized, and possess a high degree of integrity. The demands of the position require an individual who is adapted to varied responsibilities in which personal initiative and excellent communications skills are highly valued.

Preferred:
Candidates with supervisory experience and experience in the legal environment; knowledge of, and progressively responsible experience in, court or legal management.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please read the "Next steps" section for more information.