As the Transportation Lead Program Specialist for Fiscal Service performing a full range of Transportation work related to VA resource management program and its associated policies and procedures. The position is aligned under the Deputy Fiscal Officer and is responsible for the administration, processing, and funds allocation for all travel and education requests for Bay Pines VA Healthcare System employees.
Summary
As the Transportation Lead Program Specialist for Fiscal Service performing a full range of Transportation work related to VA resource management program and its associated policies and procedures. The position is aligned under the Deputy Fiscal Officer and is responsible for the administration, processing, and funds allocation for all travel and education requests for Bay Pines VA Healthcare System employees.
Duties consist of the following, but are not limited to:
Distributes and balances the workload among employees in accordance with established workflow or job specialization.
Assure timely accomplishment of the assigned workload.
Assure that each employee has enough work to keep busy.
Keeps in touch with the status and progress of work.
Estimates and reports on expected time of completion of work and maintain records or work accomplishments and time expended and prepare production reports as requested.
Instructs subordinates in specific tasks and job techniques and make available written instructions, reference materials and supplies.
Gives on the job training to new employees in accordance with established procedures and practices.
Provides information to the Deputy Fiscal Officer as requested concerning promotions, reassignment, recognition of outstanding performance, and personnel needs.
Reviews travel requests and applicable regulations to determine entitlements and method of travel.
Independently plans and carries out the successive steps to complete transportation support duties and uses accepted practices to resolve problems and deviations.
Problems and deviations include transportation actions that cannot be processed, monitored, or otherwise acted on using standard instructions.
Provides a full range of travel counseling services and assistance advising customers before, during, and after travel, making route changes or departing from policy because standard routes are not feasible.
Electronic Travel System (ETS) Systems Administrator and is responsible for initial and on-going training of Bay Pines tenants who utilize the ETS for processing travel plans and expense reports for their respective employees.
Reviews expense reports to ascertain correctness and adherence to travel regulations, correct rejects, and answer questions of a technical nature relating to the travel system and travel regulations on an as needed basis from tenant employees.
Establishes and reconcile orders for education components of travel.
Responsible for the full range of travel card responsibilities from screening of applicants to determine appropriateness of issuance, submission of applications, monitoring card activity, issuing memorandums of misuse or inappropriate use, verification of TDY travel during times of use, and taking appropriate action to initiate collection for delinquent card holders.
Work Schedule: Monday-Friday, 7:30am-4:00pm Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Position Description Title/PD#: Lead Program Support Assistant/PD111690 Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands. The incumbent works primarily in an office setting involving everyday risks and discomforts. Normal safety precautions are adequate. Relocation/Recruitment Incentives: Authorized in accordance with agency policy (You may qualify for Recruitment/Relocation Incentives in accordance with agency policy.)
Selective Service Registration is required for males born after 12/31/1959
A complete application package; Resume, Transcripts, etc.
Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
GS-08 grade level: One year of specialized experience (equivalent to the GS-07 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Serve as team leader ensuring that the work assignments of the employee of the team are carried out by performing a range of duties; Monitor status and progress of work, and makes day-to-day adjustments in accordance with established priorities; Administers the Electronic Travel System (ETS) Systems; Reconciles bills and verifies costs; Provide a full range of travel counseling services and assistance advising customers before, during, and after travel; Screen tickets, itineraries, and bills involving domestic and/or foreign travel; Coordinate travel plans; Monitor a variety of monthly reports to ensure full compliance; Screen tickets, itineraries, and bills involving domestic and/or foreign travel; Plan, and coordinate lead time needed to arrange travel involving different kinds or combination of modes of transportation.
There is no educational substitution for the GS-08 level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
There is no educational substitution at this grade level.
A supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/.
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 12/16/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12636955.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
CW Bill Young Department of Veterans Affairs Medical Center
10000 Bay Pines Boulevard
Bay Pines, FL 33744
US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
Applications are accepted online. Applying online will allow you to review and track the status of your application.
To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 12/16/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12636955.
1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
2. Click Submit My Answers to submit your application package.
NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
CW Bill Young Department of Veterans Affairs Medical Center
10000 Bay Pines Boulevard
Bay Pines, FL 33744
US
Next steps
After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
