Skip to main content
U.S. flag
Back to results

Docketing Technician (Office Automation)

Department of Justice
Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys
United States Attorney's Office, Northern District of California, Administrative Division
This job announcement has closed

Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 25-NDCA-12568424-MS.

Overview

Help
Job canceled
Open & closing dates
11/26/2024 to 12/13/2024
Salary
$49,262 to - $79,331 per year
Pay scale & grade
GS 5 - 7
Location
1 vacancy in the following location:
San Francisco, CA
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
7
Supervisory status
No
Security clearance
Not Required
Drug test
Yes
Position sensitivity and risk
High Risk (HR)
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
25-NDCA-12568423-DE
Control number
821120800

Duties

Help

If selected for this position, you will be responsible for performing docketing duties for the United States Attorney's Office, Northern District of California.

Typical duties at the full performance level will include:

  • Performs digitization of paper records in compliance with appropriate rules and procedures.
  • Serving as a source of procedural and systemic information on all aspects of docketing function.
  • Functioning as the docketing system subject matter expert and training other employees on related processes and procedures.
  • Researching, inputting, maintaining and extracting data from automated docketing databases and systems spanning from initial referral to case file closure.
  • Providing guidance and assistance in managing electronic records and case management procedures.
  • Assist in ensuring that case records are in compliance with the Federal Records Act, regulations, policies, and procedures and taking corrective action for records out of compliance.
Responsibilities will increase and assignments will become more complex as your training and experience progress.

Each grade has 10 step rates and GS employees are usually hired at step one of the applicable GS grade level at which the applicant qualified. The salary range for a GS-5 in San Francisco, California is $49,262 - $64,037 (step 1 through step 10). The salary range for a GS-6 in San Francisco, California is $54,914 - $71,390 (step 1 through step 10). The salary range for a GS-7 in San Francisco, California is $61,023 - $79,331 (step 1 through step 10).

Requirements

Help

Conditions of employment

  • You must be a U.S. Citizen or National
  • Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
  • You must be registered for Selective Service, if applicable
  • If selected, you may be required to complete a one year probationary period.
  • You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

Specialized Experience:

GS-5: To be eligible at the GS-5 level, you must have: at least one year of specialized experience equivalent to the GS-4 level; or four years of education above the high school level; or a combination of both specialized experience and education as explained below.

Specialized experience is defined as performing the entry of data into the electronic file and case tracking systems; assisting with conducting periodic file reviews; locating and correcting data entry errors; filing completed documents in appropriate locations; responding to inquiries; typing and formatting correspondence and forms; and maintaining filing systems.

Combining Education and Experience: Successfully completed post-high school education may be used to meet the total one year of specialized experience requirement equivalent to the GS-4 grade level. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience.

GS-06: To be eligible at the GS-06 level, you must have one full year of specialized experience equivalent to the GS-05 level. Specialized experience is defined as performing inputting, updating and extracting of legal data, researching a variety of legal sources to obtain and/or verify information; reviewing reports to identify recurring errors; identifying errors of documents or case records; assisting with conducting periodic case certification reviews; producing reports from information within the database; and using automated software to produce legal related reports, documents, correspondence and related materials reviewing.

GS-07: To be eligible at the GS-07 level, you must have one full year of specialized experience equivalent to the GS-06 level. Specialized experience is defined as using automation techniques to extract legal data from automated databases; utilizing legal support processes and court proceedings to review reports and identify recurring errors; conducting periodic case certification reviews; utilizing knowledge of legal terminology, litigation processes and court proceedings to properly docket and identify errors in either input of documents or in the computer record; recommending revision of office procedures to improve the docketing and case management function; and assisting with training new employees on the docketing system.

Note: In order to be considered "qualified" for this position, your specialized experience must be described in your resume. Please be sure that your resume clearly states any and all of the specialized experience that you may have as it relates to the qualification requirements. If your specialized experience is not clearly stated and described in your resume, you may not be considered for this position.Evidence of copying and pasting directly from the vacancy announcement without clearly documenting supplemental information to describe your experience will result in an ineligible rating. This will prevent you from receiving further consideration.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Education

All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see http://www.ed.gov
OR
Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

Additional information

Telework: This is NOT a remote position. Situational telework is subject to supervisory approval and may be permitted on an occasional, non-routine basis, from an appropriate off-site location and may be authorized to the extent that it is consistent with the mission of the Office. Situational telework is currently limited to 16 hours in a pay period and no more than 192 hours in a calendar year. Routine telework is not available.

Payment of relocation expenses will not be authorized.

Recruitment incentives may be paid to new or reappointed (after a 90 day break in service) federal employees as defined by 5 C.F.R. 575.103.

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in life event management services and the Federal Employees Retirement System.

The Residency Requirement ensures an adequate background investigation can be completed. It applies to all DOJ applicants, both U.S. citizens and non-U.S. citizens, whose job location is within the U.S. In addition, for a total of three years (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S.; 2) worked for the U.S. overseas in a Federal or military capacity; or, 3) been a dependent of a Federal or military employee serving overseas.

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See www.sss.gov.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or non-membership in an employee organization, or on the basis of personal favoritism.

Diversity Statement: As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your complete application package (resume/supporting documentation, online questionnaire, and USA Hire Competency Based Assessment) will be evaluated and rated using DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

You will be rated on the following Competencies (see The OPM Website for definitions):
Accountability, Attention to Detail, Customer Service, Decision Making, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Reading Comprehension, Reasoning, Self-Management, Stress Tolerance, and Teamwork

To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.

Your session is about to expire!

Your USAJOBS session will expire due to inactivity in 8 minutes. Any unsaved data will be lost if you allow the session to expire. Click the button below to continue your session.