Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.

• Responsible for a wide variety of clerical duties for the Youth Center, Open Recreation, and Teen and Sports Programs.
• Utilizes online enrollment systems to register children in the appropriate programs, schedule payments, and maintain required documentation for children's files.
• Manage and maintain enrollment by utilizing the online enrollment system to maintain the waiting list and offer childcare slots.
• Maintain enrollment rosters for all programs offered by the Youth Center ensuring that the program meets full capacity.
• Enroll patrons in Youth Sports and maintain all records as required.
• Check children's records periodically ensuring all required records are current.
• Manage files for children with special needs and ensure that all required documentation is updated annually.
• Inform Youth Director when a new child requires an Inclusion Action Team (IAT) meeting which must be held prior to enrollment and annually.
• Responsible for collecting electronic payments, ensuring all families accounts are current and deposit paperwork is completed and turned into the cash cage as required.
• Completes operations reports and data calls as assigned.
• Serves as the Youth Center's Records Management Custodian and maintains file IAW the established guidelines.
• Uses various computer programs to create a variety of documents including but not limited to spreadsheets, memorandums, and newsletters.
• Ensure that documents are produced within the established timeframe and are in the proper format with accuracy in spelling, grammar and punctuation.
• Maintain record of staff work hours, leave requests and complete payroll for NAF staff.
• Provides quality customer service to patrons, children and staff.
• Performs additional duties as assigned for continuous mission support.
• May be subject to irregular hours, evening and or weekends.

Conditions of employment

• This position requires the incumbent to complete a background investigation with favorable results.
• This position has physical lifting requirement which requires the incumbent to complete a favorable pre-employment physical.
• This position requires the incumbent to be able to obtain, maintain, and provide evidence of current immunizations this includes annual influenza vaccinations and be free of all communicable diseases.
• This position requires satisfactory completion of pre-employment state checks in accordance with Air Force and DoD policy.
• This position requires one year clerical or office experience which provided a basic knowledge of correspondence formats, grammar and spelling.

Qualifications

Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 12/09/2024

Business Based Action, Military Spouse Preference, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.

Qualifying Experience:

• Experience in clerical duties in the receipt, disbursement, examination, deposit, custody or other processing cash items to include use of cash accountability control methods, processing payments, maintaining records of payments received and declined.
• Applicant must have experience using a computer and knowledge of data base management, spreadsheet software, managing email correspondence, maintaining electronic files and data collecting.
• Applicant must have good interpersonal, oral and written communication skills.
• Applicant must have all required immunizations.
• May be required to lift 40 lbs.
• Must complete and pass a pre-employment physical.
• Must satisfactorily complete installation and state criminal background checks and a Tier 1 background investigation.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting document will be evaluated against the qualifications of the position.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.