Clarification from the agency

Federal employees (serving on a career/career-conditional appointment or covered under OPM's Interchange Agreement); Reinstatement/Transfer Eligible, 30% Disabled Vets, VRAs, Severely Handicapped; Preference eligible veterans or veterans separated from the armed forces under honorable conditions after three or more years of continuous active service.

Videos

Major duties include, but are not limited to:

• Oversees the inventory management, control, and distribution of expendable inventory for a VA HCS catchment area.
• Ensures maximum effectiveness in the management of inventories.
• Establishes procedures and oversees and renews physical inventories and supply reconciliation.
• Establishes reporting techniques to foresee any potential problems in supply control.
• Resolves any problem areas identified by the use of data and interpretation of procurement factors.
• Plans grouping of items and establishment of cycles of acquisition.
• Analyzes, studies, develops and directs systems in connection with expendable (EX) requirements per budget and organizational planning.
• Implements best practices to evaluate and improve supply system performance.
• Interfaces with peers, stakeholders, and customers throughout the VA HCS.
• Develops strategy for implementing all future EX automated replacement systems, supply technologies and/or business practices.
• Manages Federal and agency programs for the return and reutilization of medical supplies.
• Ensures compliance and immediate response to stakeholders.
• Supervises employees from separate but interrelated units.
• Makes recommendations for promotions, reassignments, and awards.
• Conducts performance reviews.
• Assists subordinate staff with issues.
• Handles personnel matters.
• Assists in hiring.
• Writes, develops, interprets, and implement policies and procedures to ensure an efficient program

Work Schedule: M-F 8:00 am to 4:30 pm; may be required to work outside of normal schedule to conduct quarterly, annual and ad hoc inventory.
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Inventory Mgt Specialist/PD99808S
Relocation/Recruitment Incentives: Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/21/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

• developing strategies for implementing expendable automated replacement systems, supply technologies and/or business practices;
• planning and directing a consumable management program; directing and overseeing the inventory management, and control and distribution of expendable inventory program;
• ensuring subordinates independently manage inventory, setting initial stock and par levels and reorder points and resolving issues;
• overseeing and supervising a variety of employees and sections; ensuring best practices, principles and tools, concepts and methodologies to determine and evaluate supply system performance;
• overseeing the use of automated inventory management systems;
• resolving informal complaints and grievances;
• analyzing inventory management reports;
• reviewing and analyzing performance measures and implements process improvements;
• identifying opportunities for and directs analysis of potential cost savings, efficiencies, and process improvements using quantitative analysis and historical usage patterns OR,

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M., if related, that demonstrates the knowledge, skills, and abilities necessary to do the work of the position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation OR,
Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate education in excess of the amount required for the GS-09 level (master's or equivalent graduate degree, or 2 full years of progressively higher graduate level education leading to such a degree, or LL.B. or J.D., if related) may be used to qualify applicants for positions at grade GS-11. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation. You will be rated on the following Competencies for this position:

• Communication
• Leadership
• Planning and Evaluating
• Problem Solving
• Reasoning
• Technology Application

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Day-to-day management is difficult to administer as a substantial portion of property assets are located in geographically dispersed areas, CBOCs, and other agencies within the catchment area who do not report to the VHA. Logistics operations are housed in various buildings throughout the medical center as well as off-site locations. Supply management operations require special handling, storage, and spill containment procedures and training. Supervision in various work settings includes warehouses, stock rooms, oxygen bulk rooms, operation rooms, and other specialty areas throughout the Medical Center. Manage work around warehouse equipment, carts, or machines. The use of protective clothing or gear such as masks, gowns, safety shoes, goggles, hearing protection, and gloves is frequent. Observation of normal safety practices and observance of the fire regulations is required. Areas of work managed range from extremes of temperature, humidity, and ventilation-controlled areas to no environmental controls at all.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.