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Administrative Support Assistant

Department of the Interior
Bureau of Land Management
Montana Dakotas State Office
This job announcement has closed

Summary

This announcement is for multiple seasonal Administrative Support Assistant positions. Please read below for more information.

This is an open continuous vacancy announcement. Applicants will be referred periodically throughout the announcement period. Final application disposition will be completed once all positions have been filled or the announcement reaches the end of the open period stated in the announcement. See "Additional Information" for information.

Overview

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Hiring complete
Open & closing dates
10/01/2024 to 01/13/2025
Salary
$17.35 to - $18.96 per hour

Advertised salary range is from the 2024 GS Locality Pay Table for the "Rest of the United States" which will be updated in January 2025.

Pay scale & grade
GS 4 - 5
Locations
Fort Benton, MT
Few vacancies
Lewistown, MT
Few vacancies
Miles City, MT
Few vacancies
Belle Fourche, SD
Few vacancies
Remote job
No
Telework eligible
No
Travel Required
Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed
No
Appointment type
Temporary - This is a temporary appointment NTE 1039 hours. Appointment to this position will not convey permanent status and will be for a period not-to-exceed 1039 hours in a service year. Appointments typically occur between April-November, but may vary.
Work schedule
Full-time
Service
Competitive
Promotion potential
None - These positions have no promotion potential. To be considered for a higher grade, you must apply for the higher grade.
Supervisory status
No
Security clearance
Not Required
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
MTTEMP-24-12542783-LR
Control number
812284000

This job is open to

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Clarification from the agency

All U.S. Citizens - No previous Federal Service is required. CTAP and ICTAP candidates in the local commuting area.

Duties

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  • Greets and assists all office visitors and callers with general information; receives and directs telephone calls using a multi-track digital PBX switchboard
  • Preparing receipts, records, and tracking forms for monies, depositing them in accordance with instructions.
  • Assisting in the completion of records reviews, inventories, and dispositions.
  • Processing daily incoming/outgoing mail.
  • Maintaining the central filing system (official records, directives, manuals, references, etc.).

Requirements

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Conditions of employment

  • U.S. Citizenship is required.
  • Be sure to read the 'How to Apply' and 'Required Documents' Sections.
  • You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
  • Direct Deposit Required.
  • Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
  • Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.
  • NO GOVERNMENT HOUSING IS AVAILABLE. Securing housing will be the responsibility of the selected employee.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience.

GS-4: You must possess one (1) full year of general experience at or equivalent to the GS-3 level that is equivalent in difficulty and complexity as indicated by the following examples: progressively responsible clerical, office or other work that indicates ability to acquire the particular knowledge and skills needed to preform the duties of the position.
-OR-
Education: You must have successfully completed two years of education above high school in any field for which high school graduation or equivalent is the prerequisite. Please provide copy of transcript.
-OR-
Combination of Education and Experience: You may meet qualifications requirement for this position with an equivalent combination of general experience and appropriate undergraduate education.

GS-5: You must possess one (1) full year of specialized experience at or equivalent to the GS-4 level that is equivalent in difficulty and complexity as indicated by the following examples: performing a full range of standard clerical assignments and resolving recurring problems, preforming administrative duties in support of the daily mission of an organization such as managing schedules, reviewing incoming and outgoing mail, responding to routine inquiries from staff and customers, proofreading and finalizing correspondence, assist in tracking budgetary obligations and expenditures; maintaining a file plan, or inputting, tracking or gathering data from automated systems.
-OR-
Education: You must have successfully completed four years of education towards a Bachelor's degree in any field. Please provide copy of transcript.
-OR-
Combination of Education and Experience: You may meet qualifications requirement for this position with an equivalent combination of specialized experience and appropriate undergraduate education.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualification requirements by the cut-off date of the applicant list to be reviewed.

Education

Applicants may qualify for these positions based on experience, education, or an equivalent combination as described in the Qualifications section of this announcement.

If using education to qualify, you must submit copies of all transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. See Required Documents section for more information.

Additional information

This is an OPEN CONTINUOUS ANNOUNCEMENT and will remain open until May 30, 2025.

  • The initial cut-off date for referral of eligible applications will be October 15, 2024, 11:59 PM (EST) and then every month, until positions are filled or announcement closes. If the position(s) are no longer needed prior to the closing date, this announcement may be closed early.
  • Eligible applications received prior to each cut-off date will be referred to offices requesting certificates during that period.
  • Applicants will be notified after selections are made, so if needed, they can update their application for consideration at the next cut-off.
  • Applications are good for 3 months (90 days). In order to remain in consideration, applicants must resubmit their application when it expires.
  • Cut-Off dates will occur every month, 10/15/24, 11/12/24, 12/10/24, 01/14/25, 02/11/25, 03/12/25, 04/15/25, 05/13/25, 06/17/25.
  • There are various locations throughout the Montana/Dakotas Bureau of Land Management offices filling vacancies and if needed, other locations within the Montana/Dakotas State, District or Field offices may be considered based on need and management discretion.
DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify.

Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP

Males born after 12/31/59 must be registered for Selective Service

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

This position is not eligible for Telework.

All positions may not be filled or they may be filled at different times depending on budget, hiring needs, and requirements. These positions are temporary and are expected to last for up to 6 months. These positions have no promotion potential, if you want to be considered for a higher grade you must apply for the higher grade.

If selected from this announcement you may be rehired for identical positions without further competition based on work needs, funding, or any other condition of employment.

If selected from this or a similar competitive, seasonal announcement, your appointment may be creditable for consideration under PL-114-47, Land Management Workforce Flexibility Act (LMWFA). The Act allows certain individuals, who have or had time-limited appointments at land management agencies, to compete for any permanent position in the competitive service under "internal" merit promotion procedures. For more information, see the section under Eligibility, which starts with Question #15 (Q15. Who is eligible for appointment under these provisions?).

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online questionnaire will be used to measure the degree to which your background matches the requirements for this position. Qualified applicants will be placed in one of three predefined categories: Best Qualified, Well Qualified and Qualified. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. Within these categories, applicants eligible for veteran's preference will receive selection priority over non-veterans. Candidates placed in the Best Qualified category will be identified for referral to the hiring manager and may be contacted for an interview.

Your answers to the online questionnaire will be used to evaluate your competencies in the following areas:

  • Conscientiousness
  • Customer Service (Clerical/Technical)
  • Reasoning (Clerical/Technical)

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