Clarification from the agency

A Sensitive Background Investigation is required for this position.

The incumbent monitors the production of transcripts, processes invoices and vouchers for payment, assists attorneys and the public with transcript related requests, as well as identifies and oversees the requests for and fulfilment of contract court reporter and transcript services.

Responsibilities

• Schedule court reporting services daily and make any needed adjustments in scheduling and assignments as circumstances require.
• Monitor court reporter daily assignment distribution; adjusts individual scheduling and assignments to balance reporter workloads where practical.
• Confirm court reporter acknowledgement of their daily assignments.
• Identify potential court reporter coverage gaps; request approval to arrange for contract court reporter services to meet U.S. District Judge court reporter requests.
• Ensure official court reporters and contract reporters adhere to Judicial Conference requirements.
• Serve as Contracting Officer's Technical Representative (COTR) regarding contract court reporting and transcript fulfilment and invoice review.
• Monitor the court reporter group e-mail box & regular mail twice daily for incoming transcript requests and initiate the timely assignment of transcripts to court reporters.
• Assist attorneys and the public on the correct forms used to request transcripts.
• Prepare correspondence in response to inquiries concerning transcript processes.
• Assign Circuit and CJA transcript requests to court reporters; initiate CJA authorization. process and provide first look review of CJA-24 transcript vouchers.
• Audit CJA, Official and Contract court reporter invoices for billing of transcripts and contract hours to determine compliance with contract rates or applicable fee schedules.
• Work with Records Dept. to acquire electronic sound recordings for transcript requests.
• Upload Digital Audio Recording (DAR) to designated web site, monitor media manager to download audio for court reporters assigned to complete DAR transcript requests.
• Create and maintain records regarding which reporters covered any given hearing.
• Work with IT and others to ensure new court reporters receive training on court specific systems (i.e., court reporter calendar assignment and notification process, CM/ECF docket search, CJA eVoucher authorization and vouchers, AO reporting requirements, "the box", remote proceeding courtroom connections, etc. and courtroom procedures.
• Acquire and maintain proficiency in CM/ECF, ECRO and other related applications.
• Perform other related duties, as assigned.

Conditions of employment

https://www.flsd.uscourts.gov/employment-info.

Qualifications

Requires a minimum of one year of specialized experience. Specialized experience is defined as progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications: Excellent computer skills.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please read the "Next steps" section for more information.