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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Major Duties:

• Coordinates budget planning and execution and provides recommendations on the allocation of funds and resources based on adjustments in program objectives and needs.
• Establishes and implements long-term and short-term policies and budget execution plans.
• Establishes financial priorities for needed personnel, services, supplies and equipment (both medical and non-medical), and allocates available funds accordingly within the services of control.
• Attends and/or speaks at various meetings of Veterans and local organizations and serves on various committees.
• Plans, coordinates and executes plans for the recruitment of and retention of a wide variety of professional and technical employees and helps ensure adequate human capital is available at all times for quality safe patient care.
• Serves as the Saipan Outreach Clinic staff coordinator by personally greeting veterans, putting them at ease, listening to their requests, determining the nature of their needs, answering questions, providing information, giving guidance, and initiating action regarding appointments, mental health care, beneficiary travel and registration.
• Provides and expedites required paperwork necessary to process Veterans for actions such as air transportation to Honolulu or Guam for medical care or hospital admission.
• Advises and assists veterans in the correct completion of forms and gathers information or documentation to confirm an applicant's military service and the nature of his/her discharge or
• separation.
• Serves as the primary liaison between the outreach clinic and Honolulu and Guam to resolve problems such as the need for medication from the VA pharmacy, travel authorization, etc.
• Exercises full responsibility for complete Medical Administration Service functions of the Primary Care Clinic.
• Effects implementation of administrative policies and procedures related to eligibility matters, beneficiary travel, medical records, and maintenance of the patient data base.
• Exercises responsibility for all planning, organization and administrative and professional coordination of the Saipan outreach clinic.
• Utilizes technical expertise in all laws and regulations governing entitlement for VA medical coordination of care benefits.
• Handles entitlement issues for inpatient and outpatient care, dental benefits, and beneficiary travel.
• Ensures that clinic staff is informed in order to achieve the objectives and program requirements of the Saipan outreach clinic and the Honolulu VA.
• Assures the quality of administrative procedures and adherence to various regulations governing admissions, outpatient programs, and patient medical records.
• Changes functions as necessary to improve the effectiveness of the Saipan outreach clinic.
• Coordinates administrative procedures with the various clinicians and programs the Veterans are entitled to.
• Performs other related duties as assigned.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position at the GS-11 level, you must meet the following criteria:

SPECIALIZED EXPERIENCE: One year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal service. Specialized experience is administrative experience that included all or most of the following: personnel management functions such as recruitment activities, position management, and disciplinary actions; managing the administrative functions and coordinating workload in a healthcare environment; ensuring program compliance with policy and regulations; performing quality reviews of processes and procedures; developing and implementing process improvement initiatives; managing long-term and short-term projects; following-up on action items to ensure timely and accurate completion; conducting organizational studies and evaluations, procedures, and preparing procedural manuals; preparing correspondence in final form; coordinating all aspects of events/meetings/conferences; gathering and organizing information; preparing documents and presenting information at events/meetings/conferences; and managing intranet/SharePoint sites. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week -OR-

EDUCATION: A Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree from an accredited college or university. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. Transcripts must be submitted with application. Education cannot be credited without documentation. -OR-

COMBINATION: An equivalent combination of specialized experience as described above and successfully completed education beyond the master's level. Transcripts must be submitted with application. Education cannot be credited without documentation.


You will be rated on the following Competencies as part of the assessment questionnaire for this position:

• Administration and Management
• Communications
• Personnel and Human Resources

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Your responses to the assessment questionnaire will be reviewed along with the information provided in your resume and supporting documentation to determine if you are qualified for the position. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating may be lowered and/or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

Candidates who apply under All U.S. Citizens announcements will be rated and ranked using Category Rating procedures. Qualified candidates will be assigned to a quality category. The categories are defined as follows:

• Best qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position;
• Highly qualified - applicants possessing experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the requirements of the job;
• Well qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job; and
• Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.