Clarification from the agency

This position is open to all U.S. Citizens or U.S. Nationals. Note: Federal employees with permanent status or individuals eligible for special appointing authorities may also apply to Job Announcement 24R-SNJ-311644-MPA-CHSDM. More than one selection may be made from this announcement.

The purpose of the Management Support Specialist is three-fold: (a) assist the Head of Operations in maintaining the day-to-day administration of the Museum and the Director’s office, (b) perform administrative duties to support museum staff in purchasing, travel, payroll, etc., and (c) serve as the Safety Specialist.

In this position, you will:

• Participate in the planning and coordination of administrative and procedural functions of the museum.
• Serve as the department purchase card holder, ensuring that obligations and expenditures are in accordance with budget plans and Smithsonian Institution purchasing and accounting procedures.
• Serve as the museum’s principal agent for business travel, handling all arrangements (including short/long term, international, individual/group, and emergency) for museum staff, including senior managers and the Director of the museum.
• Manage the occupational health program, advising staff on accident and fire prevention, the hazardous materials program (including waste removal), the radiation safety program, asbestos monitoring, respiratory programs, and other related programs.

Conditions of employment

• Pass Pre-employment Background Investigation
• May need to complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

Required to report to work during museum closures, inclement weather and work weekends/holidays as requested.

Qualification requirements must be met by the closing date of the announcement.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions on OPM website.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service.  For this position, specialized experience is defined as compiling and completing purchase documentation, researching organizational policies for procurement methods, using web-based tools to prepare travel reimbursement vouchers, and preparing payroll actions and maintenance requests.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: 

master's or equivalent graduate degree in a related field

or

2 full years of progressively higher-level graduate education leading to such a degree

or

LL.B. or J.D., if directly related to the work of the position.

Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants for this position may be evaluated in multiple stages. The first stage is an evaluation of your responses to the online multiple-choice questions that assess your experience, education, and/or training for the job related competencies below:

1. Knowledge of administrative procedures and automated programs.
2. Knowledge of financial management, procurement, contracting, budgeting, and general administrative policies.
3. Knowledge of domestic and foreign travel policies and procedures.
4. Knowledge of occupational safety standards.

Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

• Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.
• Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.
• Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.

This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

Important Note:

Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.