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Inventory Management Specialist

Department of Health and Human Services
National Institutes of Health
Multiple Institutes and Centers
This job announcement has closed

Summary

NIH's mission is to seek fundamental knowledge about the nature and behavior of living systems and the application of that knowledge to enhance health, lengthen life, and reduce illness and disability. We are looking for motivated GS-2010-09/11/12 Inventory Management Specialists to help drive the NIH mission. This announcement will be used to fill positions in several institutes and centers throughout the NIH.

Overview

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Hiring complete
Open & closing dates
09/30/2024 to 10/04/2024
This job will close when we have received 200 applications which may be sooner than the closing date. Learn more
Salary
$68,405 to - $128,956 per year
Pay scale & grade
GS 9 - 12
Location
Many vacancies in the following location:
Montgomery County, MD
Remote job
No
Telework eligible
Yes—as determined by the agency policy.
Travel Required
Not required
Relocation expenses reimbursed
No
Appointment type
Permanent
Work schedule
Full-time
Service
Competitive
Promotion potential
12
Job family (Series)
Supervisory status
No
Security clearance
Other
Drug test
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Financial disclosure
No
Bargaining unit status
No
Announcement number
NIH-SR-DE-24-12531598
Control number
810846200

This job is open to

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Clarification from the agency

You must be a U.S. Citizen or U.S. National. Foreign nationals or legal permanent residents are not eligible for consideration. This job is also open to USPHS Commissioned Corps Officers and Call-To-Active Duty (CAD) Candidates.

Duties

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As a GS-2010-12 Inventory Management Specialist, your duties may include but are not limited to the following:

  • Advising supervisors and other senior management officials on issues concerning the effectiveness of property management policies/procedures.
  • Negotiating with suppliers for the exchange of excess material in order to prevent operating losses due to surplus or writing off of stock overages.
  • Establishing and documenting best practices and standard operating procedures (SOPs) for optimized inventory management.
  • Researching and implementing new technologies and methodologies to improve inventory management efficiency and accuracy.
  • Formulating and leading projects to significantly improve existing inventory management systems.
  • Reviewing, verifiying, and revising information regarding stock status and prioritizing stock receipts.
  • Initiating procurements, preparing procurement specifications, stock item order quantities and delivery schedules.
  • Contacting vendors for price quotes, following up on stock orders, resolving price or quantity discrepancies, pursuing alternatives as needed to circumvent manufacturing problems, and working with vendors for delivery dates of backordered material.
  • Using automated systems, economic ordering techniques, and management concepts for determining, regulating, and controlling stock levels.
  • Coordinating with the organization's property management office to turn in surplus supplies, equipment and materials.

The incumbent will be under closer supervision and will receive more detailed instructions at the GS-09 and GS-11 levels. As the incumbent progresses, the amount of supervision will gradually be reduced. This position has a full performance level of GS-12.

Requirements

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Conditions of employment

  • U.S. Citizenship requirement or proof of being a U.S. National must be met by closing date.
  • Employment is subject to the successful completion of a background investigation, verification of qualifications, completion of onboarding forms, submission of required documents, and any other job-related requirement before or after appointment.
  • Applicants must meet all qualification requirements by the closing date of this announcement.
  • Males born after December 31, 1959 must be registered with the Selective Service.
  • The NIH maintains a tobacco free work environment and campus.
  • Must be able to perform the essential duties of the position, with or without reasonable accommodation.
  • A one-year probationary period may be required upon selection/placement.
  • If selected, a pre-employment medical examination may be required.
  • This job announcement will be used across NIH and job requirements such as medical screening, telework eligibility, travel required, etc. may differ based on the selecting organization.

Qualifications

In order to qualify for an Inventory Management Specialist, GS-2010 position at the GS-09 level, you must have:

A. Completed a Master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree or an LL.B. or J.D., if related; OR

B. At least one (1) year of specialized experience equivalent to at least the GS-07 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: providing supply management and control for activities involving specialized supplies and equipment; coordinating physical inventories of property; analyzing property reports to prevent and reduce supply losses; and developing data and information to be used in inventory reports; OR

C. A combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

In order to qualify for an Inventory Management Specialist, GS-2010 position at the GS-11 level, you must have:

A. Completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR

B. At least one (1) year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: providing integrated management and control of activities involving specialized supplies and equipment; planning and determining current and future requirements for the major supply groups assigned; maintaining inventory control records in an automated system; investigating discrepancies between the physical inventory and the inventory database in order to review corresponding records and resolve problems; and developing documents and reports on inventory results; OR

C. A combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

In order to qualify for an Inventory Management Specialist, GS-2010 position at the GS-12 level, you must have at least one (1) year of qualifying specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: implementing best practices and standard operating procedures for optimized inventory management; conducting analysis of historical data and trends in supply programs and requirements to identify areas for improvement in inventory levels, forecasting, and cost reduction; providing integrated management and control of activities involving specialized supplies and equipment; planning and determining current and future requirements for the major supply groups assigned; and, investigating discrepancies between the physical inventory and the inventory database to review corresponding records and resolve problems.

Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.

To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings with the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin before receiving an offer.

Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12531598

Education

If you qualify based on education in lieu of specialized experience, you are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed and grades. Unofficial transcripts will be accepted in the application packages. Official transcripts will be required from all selectees prior to receiving an official offer. Click here for information on Foreign Education.

Additional information

  • This position is designated as a "non-emergency/teleworker" position and the selected candidate will be considered a "nonemergency/ teleworker" employee. In the event of a closure, you must be available to telework or request leave.
  • This announcement accepts applications during the open period of Monday, September 30, 2024 through, Friday, October 4, 2024; unless the applicant cut-off (200 applications) is reached. This announcement will close at 11:59 PM Eastern Time (ET) on October 4, or the day the 200th application is received, whichever comes first. A complete application package must be submitted by 11:59 PM ET on the closing day of the announcement to receive consideration. Early submission of your application is highly encouraged.
  • At the supervisor's discretion, this position may offer work schedule flexibilities: telework. This job announcement will be used across NIH and job requirements such as medical screening, telework eligibility, travel required, etc. may differ based on the selecting organization.
  • PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps should apply online to this announcement to receive consideration.
  • Visit our Applicant FAQs page for helpful information on the application process.
  • Visit our Total Compensation page and this sample for a detailed look into the benefits, awards, leave, retirement, and other incentives employees may receive as part of a rewarding work environment.
  • If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire.
  • The NIH maintains a tobacco free work environment and campus.
  • The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their Social Security numbers.
  • Visit our Applicant FAQs page for helpful information on the application process.
  • Visit our Total Compensation page and this sample for a detailed look into the benefits, awards, leave, retirement, and other incentives employees may receive as part of a rewarding work environment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):

  • 1. Knowledge of supply and property control procedures and methods.
  • 2. Skill in applying automated inventory methods and techniques.
  • 3. Ability to act as an advisor within the organization and negotiate with suppliers.
  • 4. Ability to analyze and maintain inventory management operations and proper accountability documentation.
  • Attention to Detail
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Reading Comprehension
  • Reasoning
  • Self-Management
  • Stress Tolerance
  • Teamwork

If you meet the minimum qualifications for this position, your application and responses to the online questionnaire will be evaluated under Category Rating and selection procedures for placement in one of the following categories:

  • Best Qualified - for those who are superior in the evaluation criteria
  • Well Qualified - for those who excel in the evaluation criteria
  • Qualified - for those who only meet the minimum qualification requirements
The Category Rating Process does not add veterans' preference points but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Applicants determined to be Best Qualified will be referred for further consideration. Preference eligibles in the Best Qualified category are referred before all other applicants.

To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), you must be able to satisfactorily perform the duties of the position upon entry and substantively exceed the basic qualifications by scoring at least an 85 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements.

We may make additional selections for similar positions within the commuting area(s) of the locations listed through this vacancy announcement. By applying, you agree to have your application shared with any interested selecting official(s). Clearance of CTAP/ICTAP will be applied for similar positions.

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