Clarification from the agency

U.S. Citizens

• You will serve as a Secretary in the Electronic Warfare and Spectrum Operations Division (B30) of the Naval Surface Warfare Center Dahlgren Division.
• You will screen calls and visitors to the office, referring to staff members and forwarding to the manager only those calls or visitors requiring his/her attention.
• You will schedule appointments and make commitments for the manager to attend meetings, presentations, etc.
• You will read incoming correspondence, including email, and determine proper action.
• You will review outgoing correspondence and reports, ensuring proper format, correct grammatical content, and compliance with established policy.
• You will maintain suspense records on all correspondence and action documents and follow up to ensure a timely reply or action.
• You will take minutes of staff meetings, coordinating information and preparing material to be discussed for attendees.
• You will provide guidance on new, revised, or amended procedures for such matters as preparation and processing of correspondence, engineering reports, and forms; records management; mail procedures; travel process requirements; and timekeeping.
• You will review timecards to ensure all employees have submitted time and timecard has been certified.
• You will arrange for meetings, including making reservations for meeting rooms and notifying all participants.
• You will use various electronic systems and databases to process various requests, including telephone requests, requisition of services and supplies, training requests, visit requests, property passes, shipping requests, and timekeeping approvals.
• You will instruct and assist the various secretaries in the division on processes and procedural matters.
• You will assist in implementing the supervisor's intentions by explaining reporting requirements to subordinates and arranging for timely submission of required information.
• You will search for, assemble, and summarize information as required from files and documents as requested by the supervisor or in anticipation of the supervisor's needs
• You will prioritize tasking while adhering to deadlines and suspense dates.

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final Secret security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the GS-5 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: Applying an extensive knowledge of clerical support procedures to perform assignments in an office environment.

This position requires the ability to type at least 40 words per minute.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.

If selected, you may be required to provide additional supporting documentation.

If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

All qualification requirements must be met before being considered for any vacancies.