The primary purpose of this position is to provide and/or oversee the provision of a wide range of administrative support including human resource administration, supply and property management, data processing, the development or modification of management methods and procedures, budgeting and purchasing.
***ACCESS TO MEDICAL AND DENTAL CARE IN JAPAN IS EXTREMELY LIMITED. Please see Additional Information section below.***
Summary
The primary purpose of this position is to provide and/or oversee the provision of a wide range of administrative support including human resource administration, supply and property management, data processing, the development or modification of management methods and procedures, budgeting and purchasing.
***ACCESS TO MEDICAL AND DENTAL CARE IN JAPAN IS EXTREMELY LIMITED. Please see Additional Information section below.***
Works with N91 Regional Program Director to accomplish administrative tasks at the regional level.
Works with Appropriated Funds (APF) and NAF Human Resource Offices (HRO) and provides Site Managers with information on Human Resource Management including resignations, recruitments, pay setting, disciplinary actions, training, incentive awards, time and attendance, recruitment, and other HRO procedural matters.
Collects and manages data to determine organizational immediate and long-range training needs.
Tracks and maintains manpower statistics for both APF and NAF personnel through Regional and N91 data bases and serves as a Total Workforce Management Services (TWMS) administrator.
Coordinates and facilitates the timely processing of background checks and adjudication actions and serves as a Contractor Verification System (CVS) Trusted Agent.
Develops and updates N91 position descriptions with HR guidance and support, as needed.
Conducts cost-benefit analysis, process reviews and provides regular updates to N91 Regional Program Director to address management support issues including financial, administrative, and human resource issues, and provide recommendations to achieve improvements or cost efficiencies.
Prepares and revises policies, directives and/or delegation of authority which express the operating policies of the activity.
Reviews directives from higher authority to determine potential impact on the organization.
Establishes internal administrative procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process.
Serves as Special Projects Officer. Plans and/or accomplishes special projects within CNRJ N91.
Uses standard approaches to perform a variety of duties related to special projects involving administrative or support issues.
Conducts research and compilation of data from diverse sources.
Extracts and assembles information, conducts analysis utilizing standard analytical techniques and develops briefs, reports and/ or presentations.
Collects, analyzes, and compiles a variety of data and metrics to prepare reports or special projects in response to requests from higher authority, i.e.; to report program status, to determine and report the impact of proposed funding reductions, etc.
Prepares responses to requests for information such as Stakeholder reports, Business Plans, command histories, manpower reports and similar information. This may involve determining whether or not to release the information based on the nature or degree of
sensitivity of information and the requester's authority to receive the information. Also prepares or assists in developing memoranda of understanding and/or agreements, a wide variety of briefing materials, organizational data, charts, reports and other materials to
support CNRJ N91.
Participates in the development and management of the regional FFSP budget which includes direct, reimbursable and contract funds (short and long range planning).
Identifies, through data collection and consultation with Site Managers and other RSO staff, resource requirements and recommends allocation of resources for the regional FFSP.
Maintains or assists in the upkeep and audit of multiple Operating Target (OPTAR) logs in support of specific programs.
Serves as coordinator for IT support and mandatory training amongst region staff (i.e. Privacy Act program/training, Cyber Awareness, etc).
Supports installations in developing marketing plans for N91 programs.
Satisfactorily complete a T3 level background investigation (SECRET level investigation)
Must be a U.S. Citizen
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
Qualifications
Knowledge of Fleet and Family Support Program (FFSP) mission, functions, policies and procedures; mission requirements, program goals and objectives.
Knowledge of the theory and principles of management including administrative practices and procedures.
Ability to use qualitative and quantitative analytical techniques.
Knowledge of Navy civilian Human Resource Management policies, procedures sufficient to advise management on routine or procedural matters.
Skill in applying analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature.
Knowledge of a variety of Navy administrative and resource management policies, procedures and regulations. This includes budget/financial management, property management, administrative policies, and procedural aspects of human resource management, and other management programs and their requirements.
Knowledge of budgetary procedures and regulations to process requests for obligations, expenditures, allotment of funds, transfer and reimbursement of funds and maintain current and accurate fund balances.
Ability to develop and monitor OPTAR tracking systems to effectively manage funds and to predict shortfalls.
Skilled in written and oral communication sufficient to prepare and present findings and recommend solutions; compose a variety of correspondence, budget justifications and/or requests, instructions, responses to complaints and/or inquiries, etc.
Education
This job does not have an education qualification requirement.
Additional information
Employees (and their family members) who require medical or dental care in Japan may experience severe limitations accessing medical care both on the military installation and the local economy, and also could incur costly medical expenses.
Return rights for current employees must be negotiated with the losing command. Candidates not associated with the Department of Defense are ineligible for return rights.
Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable).
Selectee may be required to complete a one (1) year probationary period.
Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.
Selectees initially recruited from the United States or who are already on a Transportation Agreement will be entitled to transportation and moving costs for themselves and their family members. Household goods may be shipped and a housing allowance is paid to cover monthly housing and utility costs.
Compensation includes base pay, a Post Allowance which is a non-taxable (federal) allowance based on the Japanese yen exchange rate, and a Living Quarters Allowance sufficient to pay for a housing unit within close proximity of the Naval base. You may also ship or store your household goods. These and other benefits are available to those personnel hired on an overseas transportation agreement.
The Department of the Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to ffr_nafrecruitment@us.navy.mil to ensure proper consideration is given.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be screened for the following minimum qualifications:
3 years' experience in business management, financial management and administrative experience that qualifies the person for the position OR
2 year degree related to business, financial or administration with 2 years of business management, financial management and administrative experience OR
4-year degree in the same field with 1 year of business management, financial management and administrative experience.
Applicants who meet the minimum qualifications will be further evaluated for:
Experience in Finance, Human Resources, and Procurement
Knowledge and experience with N91 or equivalent Family Readiness Programs
Knowledge of office procedures and office software suites.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 06/1/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status.
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Commander, Navy Region Japan
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes aft er the closing date of the announcement. Also, note that if you provide a email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 06/1/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status.
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Commander, Navy Region Japan
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes aft er the closing date of the announcement. Also, note that if you provide a email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
