This position is located within Commander Navy Region Mid-Atlantic, Fleet and Family Readiness Program, Morale, Welfare and Recreation (MWR) Department. The purpose of this position is to assist the site MWR Director with the oversight of the financial management; contract administration; budgeting and internal controls; maintenance of accounting records, preparation, analysis, and interpretation of statements; budget formulation/analysis, and management controls.
Summary
This position is located within Commander Navy Region Mid-Atlantic, Fleet and Family Readiness Program, Morale, Welfare and Recreation (MWR) Department. The purpose of this position is to assist the site MWR Director with the oversight of the financial management; contract administration; budgeting and internal controls; maintenance of accounting records, preparation, analysis, and interpretation of statements; budget formulation/analysis, and management controls.
MAJOR DUTIES Financial Management:(70%)
Assists in planning, organizing, and interpreting financial results for the integrated financial management for the site. Provides direction to the staff in administering the MIS integrated financial system consisting of budgeting, NAF accounting, Payroll, auditing, financial management reporting, and security of MWR funds. Interprets financial results, helps ensure effective controls of financial resources, reviews and evaluates procedures and business plans, and routinely briefs both customers and higher authority.
Responsible for ensuring that the appropriated fund reimbursable to MWR non-appropriated funds is in accordance with BUPERSINST 3500.1 and other higher authority instructions (UFM funding practices).
Provides operations and activity managers guidance and assistance in financial matters. Works closely with all levels of management to ensure budget goals and objectives. Assists MWR Director on financial advice and technical matters.
Responsible for coordinating and preparation of annual budget submissions, special project requests, OPN & OMN equipment call items, unfunded justification requests, MWR grants, etc., for the continued operation of the site MWR program. Revises the original budget submittal in accordance with changes required by higher authority. Responsible for coordination, and preparation of audit report responses, explaining program deficiencies and disclosing problem areas of significant complexity. Works closely with individual responsible for audit and outside oversight both at the site level and the regional level.
Presents briefings on plans, goals and achievements. Advises the MWR Director, Installation Commander and others on MWR administration, purchasing, contracting, accounting and financial stability. Administration Functions:(20%)
Responsible for preparation and/or collection of personnel action requests and/or timekeeping documents from various activity managers. Ensures proper supporting documents (leave and overtime/compensatory time sheets) are attached and all appropriate signatures have been obtained prior to forwarding. Ensures time sheets for APF personnel are properly completed and forwarded to the appropriate department.
Produces documents using a personal computer from handwritten or rough draft materials ensuring that the completed documents contain the proper format, content, grammar, spelling and punctuation, including memorandums, instructions, position descriptions, etc.
Maintains electronic files of all finished products, and provides via email as directed. Provides limited guidance to program managers on administrative policies, procedures and practices and may represent the business office in administrative matters both within and outside the immediate office.
11007
Serves as the site training/travel coordinator. Completes employee training forms and travel orders after a request for training has been approved. Maintains records of submitted and liquidated standard forms and ensures follow-up action.
Files documents into an established system or creates new filing system as required. Maintains suspense file for pending items and initiates follow-up action when necessary. Establishes and maintains files for regional instructions, local standard operating procedures (SOP's) and other pertinent program guidance.
Answers phone, routes calls and provides general patron and employee information. Routes incoming mail, reports and documents. Transfers documents between offices, and personally delivers time sensitive and other routine documents directly to the Central Accounting Office (CAO), Regional NAF Personnel Office or other navy facilities as necessary.
Performs other related duties as assigned.
Must pass all applicable records and background check.
Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Qualifications
Must have a minimum two-years supervisory experience. Must possess documented experience in the following areas: accounts receivable and payable, resale inventory and fixed assets inventory control including minor property, receipt control utilizing daily activity reports on revenues, daily financial summaries, general journal entries, preliminary P&L's, balance sheet preparation, and reconciliation of appropriate subsidiary ledgers on a monthly basis.
Must have experience with computer software to include: spreadsheets, data entry, MS Office software (Excel, Word, PowerPoint and Access), and have a demonstrated proficiency with Word and Excel.
Must possess excellent verbal and written communication skills, and have ability to deal with individuals on different levels, including high-ranking military members, local and national headquarters directors and staff.
Extensive knowledge of nonappropriated fund internal control procedures, practices and methods and the authorized category expenses and their proper utilization towards the Uniform Funding Management (UFM) standards and practices is preferred. Ability to develop, apply and adjust complex financial plans and policies to attain installation objectives.
Education
A 4-year degree in Accounting, Business Management or other closely related field with one-year documented specialized experience is preferred, but may be substituted by a combination of education, training and three-years documented specialized experiences that sufficiently demonstrates a broad knowledge and ability to apply principles, methods and techniques of financial management which includes budgeting and financial management reporting
Additional information
.Salary is dependent on experience and/or education.Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States. Salary is dependent on experience and/or education.This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate. For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
The following documents are required at the time of application:
Resume
Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s)
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.The complete application package must be submitted by 11:59 PM (EST) on 07/21/2024 to receive consideration.To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12477339It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Navy NAF HRO - NSA Mechanicsburg
Box 14 NAVSUBASE NLON Bldg. 164, 2nd Deck
Groton, CT 06349
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
The following documents are required at the time of application:
Resume
Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s)
If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-
If you are relying on your education to meet qualification requirements:
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.The complete application package must be submitted by 11:59 PM (EST) on 07/21/2024 to receive consideration.To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12477339It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Navy NAF HRO - NSA Mechanicsburg
Box 14 NAVSUBASE NLON Bldg. 164, 2nd Deck
Groton, CT 06349
US
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
