Clarification from the agency

United States citizens and nationals THIS IS A PERMANENT, PRIVATE FUNDED POSITION WHICH DOES NOT CONFER COMPETITIVE FEDERAL STATUS TO THE INCUMBENT. THE SELECTED CANDIDATE WILL BE ELIGIBLE FOR THE FEDERAL GOVERNMENT EMPLOYMENT BENEFITS PACKAGE INCLUDING HEALTH INSURANCE, LIFE INSURANCE, RETIREMENT COVERAGE, AND SICK/ANNUAL LEAVE ACCRUAL.

As the Development Assistant for Operations, you will:

• Manages invoice payments for department, including entering requisitions in Oracle and managing departmental purchase card. Reconciles Development Office spending and maintains budget log data entry to assist Senior Development Officer for Operations in creating detailed budget analyses (e.g., P&L by development program, team, or fundraiser). Creates weekly and monthly budget reports. Arranges expense reimbursements for Development Office staff.
• Conducts prospect and donor research as needed, with guidance from the Development Associate for Research. Creates bios for events and meetings and assists with simpler research tasks (capacity checks, questions about specific facts). Updates records in Raiser ‘s Edge database with current research findings and biographical information. Serves as liaison with LexisNexis.  Assists with compilation of articles for the weekly development News Manager digest. As skills grow and time allows, we expect that research will take an increasing share of the incumbent ‘s role.
• Maintains and oversees time and attendance records for all Development Office staff. Answers Development Office central phone lines and distributes all incoming mail. Maintains office supply inventory, requisitioning supplies as needed. Organizes and maintains order of supply room. Coordinates use of conference room for departmental and other Gallery staff. Provides back-up coverage to executive assistant to Chief Development Officer. Assists with logistical arrangements (parking, courier services, etc.) for departmental staff as needed.

Conditions of employment

• U.S. Citizenship or National
• This employer participates in the e-Verify program.
• See "Other Information" section regarding Selective Service requirements.
• All required documents must be submitted by 11:59PM EST on closing date.

REQUIREMENTS:

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply.

Qualifications

Candidates must meet the Qualifications Standards Handbook requirements for the NF-301-7. 

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the NF-5 level in the Federal service, logging donor information.

Writing Sample:

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

An equivalent combination of education and experience is fully qualifying and meets the minimum qualification requirements.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates.  Applicants must describe their possession of each of these factors individually in a one to two page cover letter as a part of their application.

• Budgeting – Skill in managing and maintaining a budget.
• Research – Ability to research donors and prospects and present findings.
• Administration – Knowledge of administrative operations and processes for an office.

 "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Best-qualified candidates will be determined by their personal, educational and work experience indicated in your résumé and in their supplemental information relative to the factors listed above.

If your resume is incomplete or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', for the position accordingly.


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