The National Institutes of Health is seeking exceptional candidates for the position of Associate Director for Administration (Executive Officer). This is a career Federal position in the Senior Executive Service. See "Duties" section for a list of the major responsibilities.
Summary
The National Institutes of Health is seeking exceptional candidates for the position of Associate Director for Administration (Executive Officer). This is a career Federal position in the Senior Executive Service. See "Duties" section for a list of the major responsibilities.
Applications will be accepted from all qualified current Federal civil service employees. Current SES employees, SES reinstatement eligibles outside the civil service, and SES CDP graduates must apply to be considered for this position.
Listed below are some of the areas that an NIH Executive Officer (EO) may oversee:
The EO is the principal advisor to the Institute/Center (IC) Director and senior staff on all phases of business management involved in operating the I/C.
The EO has full authority to execute the business management policies of the IC and to commit the resources of the Institute to management activities.
The EO is responsible for directing and supervising the financial management, workforce planning and human resources management, management analysis, information technology management, general administrative management, procurement, contracting and the coordination of the IC's Diversity, Equity, Inclusion and Accessibility programs.
Duties include the development and formulation of new programs and the evaluation of existing programs with particular emphasis on efficient utilization of resources to assure the greatest probability of success.
Serves as the IC's focal point for the coordination, preparation, and analysis of a wide variety of administrative reports and other documents associated with NIH, HHS, and other Federal agencies.
The EO oversees the IC's annual budget and monitors the budget process to ensure the timely, appropriate, and efficient expenditure of funds against the annual allotment; anticipates changes in funding levels; prepares proposals and justifies current and increased expenditures; and alerts the Institute/Center Director and senior managers when significant changes in funding will impact the mission.
Establishes major administrative policies and procedures for the management and conduct of IC programs
Position is subject to a background investigation.
This position requires completion of a public financial disclosure report.
Qualifications
EXECUTIVE CORE QUALIFICATIONS (ECQs) (Mandatory for Selectee):
If selected, you MUST submit a narrative statement in response to each of the Executive Core Qualifications (ECQs) listed below.
It is STRONGLY recommended that you visit the following Office of Personnel Management (OPM) webpage for more information regarding the Fundamental Competencies and how to write your ECQs. https://www.opm.gov/policy-data-oversight/senior-executive-service/executive-core-qualifications/#url=Overview
The NIH seeks candidates who have a commitment to managerial excellence and the energy, enthusiasm, and innovative thinking necessary to lead within a dynamic and diverse organization. All competitive candidates for SES positions with the Federal Government must demonstrate leadership experience indicative of senior executive-level management capability. Executive Officers at NIH provide leadership and direction in the development of sound business management strategies and the execution of good business management practices across their Institute. Applicants must meet the requirements for the GS-341 series as defined by the U.S. Office of Personnel Management Qualifications Standards Manual for General Schedule Positions, which is available at: OPM Qualifications Standards GS-341 Website and demonstrate in your five (5) page resume that you possess the Professional/Technical Qualifications (PTQs) listed below. It is recommended that your resume emphasize levels of responsibility, scope and complexity of programs managed, and program accomplishments and results.
Candidates must possess experience at the senior level (GS-14/15 level or equivalent) in the following job-specific Professional/Technical Qualifications (PTQs). The PTQs measure the technical expertise required by this position and must be addressed within your five-page resume. It is recommended that corresponding PTQs be annotated in parenthesis within your five (5) page resume.
PROFESSIONAL/TECHNICAL QUALIFICATIONS (PTQs) (Mandatory):
Your responses to the below PTQs must be incorporated into your five (5) page resume. It is recommended that the corresponding PTQs are annotated in parenthesis. Separate PTQ narratives will not be accepted or considered.
1. Experience in administrative, supervisory, managerial, professional and/or technical work which provided the opportunity
to acquire knowledge of management principles, practices, methods and techniques; as well as an understanding of the
needs and problems of administering public programs, with the ability to develop innovative solutions to complex issues
affecting an organization.
2. Application of strategic planning of human capital, workforce planning, and resource management including managing
a diverse workforce and developing a subordinate staff; designing strategies to meet the organization's mission,
strategic vision, and goals; achieving maximum potential of all employees in a fair and equitable manner; and ensuring
effective management and utilization of resources.
3. Ability to advise the Director and senior management staff on all budget and financial management, legislative,
administrative, information technology, organizational, and human resources matters affecting the organization.
4. Demonstrated senior-level experience which demonstrates a commitment to building strong working relationships,
promoting a culture of sensitivity, teamwork that advance diversity, equity, inclusion and accessibility.
Political, Schedule C, Non-career SES Appointee*: In the last five years, based on the closing date of this announcement, have you been or are you currently an employee in the Executive Branch serving on a political, Schedule C, or Non-career SES appointment? If yes, and you are selected through this vacancy announcement, you may be required to obtain approval by the Office of Personnel Management (OPM) prior to beginning employment. (If you have this experience, please include within your 5-page resume)
*A political appointee is an appointment made by the President without confirmation by the Senate (5 CFR 213.3102(c)) OR an Assistant position to a top-level Federal official if filled by a person designated by the President as a White House Fellow (5 CFR 213.3102(z)). A Non-career SES appointee is approved by the White House and serves at the pleasure of the appointing official without time limitations. A Schedule C appointee occupies a position excepted from the competitive service by the President, or by the Director, OPM, because of the confidential or policy-determining nature of the position duties.
Education
This job does not have an education qualification requirement.
Additional information
Please indicate within your application package which Institutes/Centers (ICs) you would like to be considered for. If you do not indicate a preference, you will be considered for all of the vacancies listed.
NIH is located in Bethesda, MD; our campus is adjacent to downtown Bethesda, MD, at the Medical Center Metro station, and close to shops, walking trails, and restaurants.
Travel and Transportation expenses may be authorized in accordance with applicable Federal Travel Regulations governing the relocation of current Federal employees and new appointees.
A one-year probationary period must be served by the individual selected if not currently or previously in the career Senior Executive Service.
Additional selections may be made for similar positions across the DHHS within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at DHHS. However, applicants are strongly encouraged to apply directly to the vacancy of interest and not rely on this possibility as a means of securing employment.
Standards of Conduct/Financial Disclosure: The National Institutes of Health inspires public confidence in our science by maintaining high ethical principles. NIH employees are subject to Federal government-wide regulations and statutes as well as agency-specific regulations described at the NIH Ethics website. We encourage you to review this information.
This position requires the incumbent to complete a public financial disclosure report prior to the effective date of the appointment.
Financial Suitability: It is the policy of the government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.
Equal Opportunity Employment: Equality is held as one of the most important values here at NIH. Selection for this, and any other position, will be based solely on merit. NIH does not discriminate on the basis of race, color, religion, sex, national origin, politics, marital status, sexual orientation, physical or mental disability, age or membership or non-membership in an employee organization.
If you are a hearing impaired individual seeking assistance with the application process, you may contact the Human Resources Specialist listed in this announcement by phoning a relay operator at 711. For additional information see Maryland Relay.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We use a multi-step process to evaluate and refer applicants:
Minimum requirements: Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found 'not qualified' if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.
Rating: A panel of Senior Executives will review your application and evaluate your qualification for this position based on the information in your application. Your application will be rated, based on the extent and quality of your experience, education, and training relevant to the duties of this position. Interviews will be at the discretion of the panel and/or selection official.
Referral: If you are among the top qualified candidates, your application will be referred to a selection official for consideration and possible interview.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Applicants must submit application materials ELECTRONICALLY by the Closing Date (11:59 PM E.T.) of the announcement to the following email address: seniorre@od.nih.gov
Your application, must describe your job-related qualifications pertinent to this position. The announcement number must be entered on the first page of your application. Please submit:
- Five (5) page resume that contains your full name and contact information. Your resume should not exceed the five (5) page limit. Separate PTQ narratives will not be accepted or considered. It is recommended that the corresponding PTQs be annotated in parenthesis within your five (5) page resume. Your application, regardless of the format, must describe your job-related qualifications pertinent to this position. The announcement number must be entered on the first page of your application.
- In addition to your five (5) page resume, you must include a one (1) page narrative statement indicating how you have promoted equity, diversity, inclusion, and accessibility and describe your mentoring and outreach activities, especially those involving women, persons with disabilities, and persons from racial/ethnic or other underrepresented groups.
- Current civil service employeesmustsubmit a copy of theirmost recent (current calendar year) Notification of Personnel Action (SF-50) showing their position, title, series, grade, current salary, and eligibility.
- If you are a current or former SES, you must submit a copy of your SF-50 showing your completion of the SES probationary period and your most recent (current calendar year) SF-50, showing your position, title, series, grade, current salary, and eligibility.
- If you are a former SES employee with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF-50), which clearly shows your position, title, series, grade, and eligibility.
- If you are an SES Candidate Development Program Graduate and your ECQs have been approved by OPM, please submit your certificate/documentation indicating OPM approval.
NOTES: Do not include your date of birth or Social Security Number on your application materials. Please do not submit unsolicited material such as publications, personal endorsements, performance appraisals, award certificates, proof of Veterans' Preference, etc., as these items will not be included in the rating process and will be discarded.
Veterans' Preference does not apply to positions in the Senior Executive Service.
All application materials are subject to the provisions of the DHHS Privacy Act and become the property of the Department of Health and Human Services. Any additional information needed will be requested prior to your appointment.
This announcement is posted on the NIH Home Page under "Executive Careers."Additional information regarding the NIH may be found on the NIH website.
Reasonable Accommodation Policy Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly by emailing: edi.ra@mail.nih.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Selective Service: As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
NOTE: Failure to comply with the required application procedures may result in non-consideration of your application.
Applicants must submit application materials ELECTRONICALLY by 11:59 p.m. (ET) on the closing date of the announcement to the following email address: seniorre@od.nih.gov.
Please indicate within your application package which Institutes/Centers (ICs) you would like to be considered for. If you do not indicate a preference, you will be considered for all of the vacancies listed.
National Institutes of Health
6701 Rockledge Drive
Bethesda, MD 20892
US
Next steps
HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.
See "How You Will Be Evaluated"
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Applicants must submit application materials ELECTRONICALLY by the Closing Date (11:59 PM E.T.) of the announcement to the following email address: seniorre@od.nih.gov
Your application, must describe your job-related qualifications pertinent to this position. The announcement number must be entered on the first page of your application. Please submit:
- Five (5) page resume that contains your full name and contact information. Your resume should not exceed the five (5) page limit. Separate PTQ narratives will not be accepted or considered. It is recommended that the corresponding PTQs be annotated in parenthesis within your five (5) page resume. Your application, regardless of the format, must describe your job-related qualifications pertinent to this position. The announcement number must be entered on the first page of your application.
- In addition to your five (5) page resume, you must include a one (1) page narrative statement indicating how you have promoted equity, diversity, inclusion, and accessibility and describe your mentoring and outreach activities, especially those involving women, persons with disabilities, and persons from racial/ethnic or other underrepresented groups.
- Current civil service employeesmustsubmit a copy of theirmost recent (current calendar year) Notification of Personnel Action (SF-50) showing their position, title, series, grade, current salary, and eligibility.
- If you are a current or former SES, you must submit a copy of your SF-50 showing your completion of the SES probationary period and your most recent (current calendar year) SF-50, showing your position, title, series, grade, current salary, and eligibility.
- If you are a former SES employee with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF-50), which clearly shows your position, title, series, grade, and eligibility.
- If you are an SES Candidate Development Program Graduate and your ECQs have been approved by OPM, please submit your certificate/documentation indicating OPM approval.
NOTES: Do not include your date of birth or Social Security Number on your application materials. Please do not submit unsolicited material such as publications, personal endorsements, performance appraisals, award certificates, proof of Veterans' Preference, etc., as these items will not be included in the rating process and will be discarded.
Veterans' Preference does not apply to positions in the Senior Executive Service.
All application materials are subject to the provisions of the DHHS Privacy Act and become the property of the Department of Health and Human Services. Any additional information needed will be requested prior to your appointment.
This announcement is posted on the NIH Home Page under "Executive Careers."Additional information regarding the NIH may be found on the NIH website.
Reasonable Accommodation Policy Statement: Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly by emailing: edi.ra@mail.nih.gov. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Selective Service: As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
NOTE: Failure to comply with the required application procedures may result in non-consideration of your application.
Applicants must submit application materials ELECTRONICALLY by 11:59 p.m. (ET) on the closing date of the announcement to the following email address: seniorre@od.nih.gov.
Please indicate within your application package which Institutes/Centers (ICs) you would like to be considered for. If you do not indicate a preference, you will be considered for all of the vacancies listed.
National Institutes of Health
6701 Rockledge Drive
Bethesda, MD 20892
US
Next steps
HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.
See "How You Will Be Evaluated"
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
