As an Administrative Assistant (OA) you will provide clerical and office support for the Office of Congressional and Public Affairs (OCPA). The position is located in McLean, VA.
Summary
As an Administrative Assistant (OA) you will provide clerical and office support for the Office of Congressional and Public Affairs (OCPA). The position is located in McLean, VA.
As an Administrative Assistant (OA), you will perform the following:
Answering the phone for the agency, directing calls to the appropriate members of staff.
Using various software applications, such as Microsoft Word, PowerPoint, and Adobe Acrobat.
Preparing letters and reports, ensuring accuracy, consistency with FCA style guidelines, and completeness of reply.
Proofreading written and visual content to ensure correct grammar and consistent formatting.
Responding to routine public inquiries.
Preparing and maintaining mailing lists.
Distributing correspondence.
Helping prepare monthly, quarterly, and program activity reports. Ensuring quality control and timely submission.
Scheduling meetings.
Using Concur to make travel arrangements for members of staff and submitting travel vouchers for reimbursement in an accurate and timely manner.
Purchasing office supplies and equipment, serving as a designated credit cardholder for small purchases of supplies and services, reviewing charges in the financial system to ensure they are accurate, and making corrections when necessary.
Managing subscriptions and handling renewals for newspapers and other publications.
One year probationary period, unless previously served.
Suitability for Federal employment, as determined by a background investigation.
Males born after 12-31-59 must be registered for Selective Service.
Applicants may be required to complete a second hurdle assessment. This will include a short writing exercise and a proofreading exercise.
Qualifications
You may qualify at the VH-36 band level if you have at least one year of specialized experience equivalent to the VH-35 (GS-09) band level in the federal service serving as administrative point of contact performing all of the following tasks: receiving all visitors and calls to the supervisor, composing correspondence, scheduling meetings, making travel arrangements, making purchases, serving as a timekeeper, reviewing format of correspondence, and using various types of office automation software (e.g., word processing, databases, spreadsheets, email, graphic presentations).
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
Educaton may not be substituted for experience to qualify for the VH-36 band level.
Additional information
Only experience and education obtained by the closing date of this announcement will be considered.
All FCA employees are subject to the conflict of interest laws and Standards of Ethical Conduct imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Financial Disclosure Report.
FCA's supplemental ethics regulations restrict certain FCA employees concerning their direct or indirect interests in, or connections with, Farm Credit System institutions. These rules also require all employees to obtain approval for outside employment or business activities. Please contact the HR Division for additional information on these rules.
FCA uses E-Verify to confirm the employment eligibility of all newly hired employees.
This announcement may be used to fill similar vacancies.
Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the second hurdle assessment, you will be granted the opportunity to request a reasonable accommodation in your application.
You will be evaluated for this job based on how well you meet the qualifications above.
In order to be considered for this position, you must complete all required steps including submitting an application and completing the application questionnaire. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities, and other characteristics):
Ability to communicate effectively with individuals and groups.
Ability to produce written documents appropriate for the intended audience.
Ability to recognize and correct English grammar, punctuation, and spelling; communicate in a clear and organized manner; produce written information.
Knowledge of regulations, rules, policies, and practices sufficient to provide administrative and program support functions.
Your application will be evaluated and rated under Category Rating and Selection procedures. Eligible candidates will be placed in one of three pre-defined quality categories, described below. The category assignment is a measure of the degree in which your background matches the competencies required for this position.
Highly-Qualified Category: In addition to meeting minimum qualifications, applicants must fully demonstrate proficiency in all major aspects of the position.
Well-Qualified Category: In addition to meeting minimum qualifications, applicants must demonstrate proficiency in some but not all of the major aspects of the position.
Qualified Category: In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.
Applicants may be required to complete a second hurdle assessment. This will include a short writing exercise and a proofreading exercise."
Under category rating procedures, veterans' preference points and the "rule of three" are not applied. The rights of eligible veterans are protected by placement on the list ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) are listed in the Highly-Qualified category except when the position is being filled is scientific or professional at the VH-35 (GS-09) band level or higher.
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp
Resume. Highlighting relevant work experience and education (if applicable) as it relates to this position. Your resume must include the following information (1) paid and non-paid work experience including your position title, start and end dates (month/year) of employment, average number of hours worked per week and salary (separated by position series and grade for each federal position, if applicable ; (2) indication of the knowledge, skills and education you have that are pertinent to this position; (3) specific duties you have performed as a regular part of your job with indications of the level of responsibility and complexity of work; (4) Names and contact information for your current and/or previous supervisor(s).
SF-50. Your most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of
CTAP/ICTAP Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal).
Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.)
Worker's Compensation Separation. Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456. Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:
Click the Apply Online button.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application.
Office of Agency Services, Human Resources Division
1501 Farm Credit Drive
McLean, VA 22102
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application.
To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Resume. Highlighting relevant work experience and education (if applicable) as it relates to this position. Your resume must include the following information (1) paid and non-paid work experience including your position title, start and end dates (month/year) of employment, average number of hours worked per week and salary (separated by position series and grade for each federal position, if applicable ; (2) indication of the knowledge, skills and education you have that are pertinent to this position; (3) specific duties you have performed as a regular part of your job with indications of the level of responsibility and complexity of work; (4) Names and contact information for your current and/or previous supervisor(s).
SF-50. Your most recent Promotion, Within Rate Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of
CTAP/ICTAP Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal).
Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.)
Worker's Compensation Separation. Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456. Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, and required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:
Click the Apply Online button.
Answer the questions presented in the application and attach all necessary supporting documentation.
Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application.
Office of Agency Services, Human Resources Division
1501 Farm Credit Drive
McLean, VA 22102
US
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application.
To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.
Fair and transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
